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Added 22 mins ago
PG
Account Executive, Technical Services
Plan Group Inc.
Vaughan, ON
- Full-time
Support regular reporting of opportunities and progress to the Senior Management Team
Added 52 mins ago
TC
Media Operations Specialist
Talon Canada
Toronto, ON
- Full-time
…solutions and a full-service OOH offering saw us grow into a team of over 500 people located in key cities across the globe. In that time, we have been awarded for our approach to our…
Added 1 hour ago
QT
Project Coordinator Lead (Drone Operations Department)
QEA Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…collection is a core input to this work, and the Drone Operations team is responsible for planning, coordinating, and delivering that data accurately and on…
Added 1 hour ago
JF
Restaurant Supervisor
Jollibee Foods Corporation North America
Vancouver, BC
- $20.25 CAD / hour
- Full-time
- Part-time
Organize, lead/manage restaurant team during shift.
Added 1 hour ago
JF
Restaurant Supervisor
Jollibee Foods Corporation North America
Edmonton, AB
- $17.55 CAD / hour
- Full-time
- Part-time
Organize, lead/manage restaurant team during shift.
Added 1 hour ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…Kawartha Lakes. Among our acute and continuing care services, our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology,…
Added 1 hour ago
MT
Aircraft Maintenance Engineers - MFC Training
MFC Training
Fredericton, NB
- Full-time
…fleet of aircraft. As a member of the PAL Group family, MFC team members are cultivating the next generation of pilots through innovation, reliability, and purpose. Whether you dream of…
Added 2 hours ago
TS
Operations Supervisor
TalentSphere Staffing Solutions
Brantford, ON
- Full-time
Competitive salary $75,000–$85,000 based on experience with benefits and a collaborative team culture
Added 2 hours ago
IH
Life Skills Worker | MHSU
Interior Health Authority
Kelowna, BC
- Full-time
This position works as a member of an integrated team to provide structured support services to clients. Monitors clients in accordance with established treatment objectives and/or care…
Added 2 hours ago
GC
Manufacturing Operations Supervisor
GMS Canada
BC · Manufacturing (SLG)
- Full-time
…standards of quality, safety, and efficiency. Acting as a working lead, the position guides team members, monitors workflow, and supports management with scheduling, communication, and…
Added 2 hours ago
GC
GMS National Inventory & Demand Administrator
GMS Canada
AB · Corporate ON (CAN)
- Full-time
The role will also provide centralized analytical support to the GMS Canada Purchasing team, helping translate sales trends, supplier lead times, customer requirements, seasonality, and…
Added 2 hours ago
W
Senior Full Stack Engineer
WeTransact
Montreal, QC
- Full-time
Treating DevOps as a Product: CI/CD and YAML pipelines aren’t maintenance, they’re how the whole team ships faster. You measure them by deployment speed and coverage, not by how many…
Added 2 hours ago
WC
(CAN) Food Lead Department Manager
Walmart Canada
Dryden, ON
- Full-time
Position Summary...The Food Lead Department Manager supports food area operations by working closely with the Food Assistant Manager to deliver a strong customer experience and efficient…
Added 2 hours ago
DB
Process Plant Operator, Fixed-Term Contract
De Beers Group
NT · Northwest Territories, Canada
- Contract
Be part of the team. The team that makes it happen.
Added 2 hours ago
BM
Grounds Maintenance Supervisor- Winter-Full Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
The purpose of this role is to supervise, lead and support the grounds maintenance team with various property maintenance projects across the resort. The Supervisor, Grounds Maintenance is…
Added 2 hours ago
B
Property Services Coordinator
BGIS
Calgary, AB
- Full-time
…building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice…
Added 2 hours ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
…building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice…
Added 2 hours ago
G-
Operations Supervisor
GFL - Sewer Technologies Division
Dartmouth, NS
- Full-time
Our Industrial Services team out of Dartmouth is hiring an Operations Supervisor. The Operations Supervisor will be reporting directly to the Operations Manager, the Operations Supervisor…
Added 2 hours ago
R
Service Manager-Stoney Creek
Reel
Stoney Creek, NB
- Internship
Plan, organize, and lead a service team dedicated to meeting the lifting needs of local and regional customers.
Added 2 hours ago
LC
Packaging Specialist - Longueuil
Lactalis Canada
Longueuil, QC
- Temporary
Lead the technical development and execution of packaging initiatives by designing and conducting packaging qualification and validation trials for all new products in support of innovation…
Added 2 hours ago
A
Solution Architecture Services
Affinity
AB · Edmonton, AB
- Contract
Provide architectural, software development and maintenance services for new LearnAlberta.ca and related applications in an agile environment.
Added 2 hours ago
II
Electrical Reliability Lead
Ingredion Incorporated
Cardinal, ON
- Full-time
Are you an experienced Electrical professional ready to lead a dynamic team? We're seeking an Electrical Reliability Lead to drive innovation and ensure optimal, safe electrical systems.…
Added 2 hours ago
E
Electrical Engineer Specialist
Enbridge
Calgary, AB
- Full-time
In this Electrical Engineer Specialist role within our centralized Electrical & Automation engineering team, you’ll be the go-to electrical subject matter expert supporting gas pipelines…
Added 2 hours ago
Administrative Secretary 3
Winnipeg Regional Health Authority
Winnipeg, MB
…(parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of…
Added 3 hours ago
A
Staff Housing Supervisor
AccorHotel
Banff, AB
- $21 to $24 CAD / hour
- Full-time
Guided by Wellness, Adventure, and Culture, our Team live and work in one of the most inspiring places on earth, delivering hospitality with purpose and heart.

BGIS

Property Services Coordinator

Laval, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and operational administration. Monitors health and safety compliance, responds to client requests, and reviews invoices and financial reports for accuracy.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, and teamwork skills, and be able to manage multiple tasks; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Team Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Property Services
Building Operations
Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Vendor Management
Contract Management
Tendering
Requests For Quotation
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Contractor Coordination
Cleaning Inspections
Client Relations
Microsoft Office
Oracle Cloud
Procurement

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