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Added 4 mins ago
MO
Municipal Clerk
Municipality of the County of Annapolis
Annapolis Royal, NS
- Full-time
Provide daily support, leadership, coaching, and mentoring to staff under their direction
Added 4 mins ago
CS
Youth Experience Coordinator (Ottawa)
Circuit Stream
Ottawa, ON
- $22 CAD / hour
- Internship
We are looking for an organized, dependable Youth Experience Coordinator to lead daily camp operations at each university campus location. You’ll help prepare your campus for summer, train…
Added 4 mins ago
TS
Case Worker I - U
The Salvation Army Canada and Bermuda Territory
Yellowknife, NT
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 18 mins ago
HC
HomeWell Care Services Care Coordinator and Caregiver
HomeWell Care Services
Springdale, NB
- Full-time
…role combines administrative duties with hands-on caregiving support. The ideal candidate will be tech-savvy, highly organized, an excellent communicator, and have prior experience in home…
Added 18 mins ago
B
Property Services Coordinator
BGIS
Calgary, AB
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 18 mins ago
RP
Human Resources Generalist (contract)
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
HR Operations & Support: Provide day-to-day administrative support to the HR department and respond promptly to routine employee inquiries.
Added 18 mins ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 18 mins ago
KG
Senior Mechanical Engineer
Kinross Gold Corporation
Toronto, ON
- Full-time
Founded in 1993, Kinross is a Canadian-based senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering…
Added 19 mins ago
TT
merchandising coordinator
The TJX Companies, Inc.
Mission, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 48 mins ago
LH
Care Coordinator
Lifemark Health Group
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- $17.6 to $24.54 CAD / hour
- Part-time
The Care Coordinator is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by…
Added 48 mins ago
AC
Part-Time Operating Engineer - 4th Class
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
Employees who are part-time internal candidates, as defined by the Part-Time Support Collective Agreement, will be given first consideration.
Added 48 mins ago
DU
Accommodated Testing Coordinator
Dalhousie University
Halifax, NS
- Full-time
…student experience through wellness, development, and academic support services. Reporting to the Associate Director, Student Accessibility Centre, the Accommodated Testing Coordinator…
Added 48 mins ago
T
Material Coordinator
Thales
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- Full-time
Thales has a vacancy for a Material Coordinator who will be integral in the success of daily operations relating to the movement and management of spares and equipment. Part of the…
Added 1 hour ago
Co-op/Intern Business/Commerce Student - Proposal Coordinator (May 2027)
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Calgary, AB
We are recruiting for a Proposal Coordinator Co-Op/Intern (12 months minimum) for our Valve, Actuation & Measurement team, based in Calgary. Reporting to the Manager, you will coordinate…
Added 1 hour ago
T
Repair & Overhaul (R&O) Coordinator
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- Full-time
The Material and Repair & Overhaul (R&O) Coordinator is integral in the success of daily operations relating to the movement and management of spares and equipment. Part of the warehouse…
Added 1 hour ago
NG
Mill Maintenance Planner - Travel & Camp Available
New Gold Inc.
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- Full-time
Collaborate with the Shutdown Coordinator as well as Operations and Maintenance supervision and management to screen and prioritize the work backlog.
Added 1 hour ago
FR
Operations Coordinator - Client Service Administration and Process Support
Fitch Ratings
Toronto, ON
- $45,000 to $55,000 CAD / year
- Full-time
Fitch Learning is currently seeking an Operations Coordinator – Client Service Administration and Process Support based out of our Toronto office.
Added 1 hour ago
CC
Coordinator, Disaster Recovery Program
Cogeco Connexion
Burlington, ON
- Full-time
Support the DR Program Manager in the development, implementation, and maintenance of the Disaster Recovery Program (DRP). This role is dedicated to assisting in the refinement of…
Added 1 hour ago
GO
Case Manager Coordinator
Government of Manitoba
Winnipeg, MB
- Full-time
The department of Justice is seeking qualified applicants for the position of Case Manager Coordinator.
Added 1 hour ago
TS
Kettle Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
Victoria, BC
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 1 hour ago
Stakeholder Business Coordinator
Government of Alberta
AB
Reporting to the Business Support Team Lead, the Stakeholder Business Coordinator supports Student Records and Operations by coordinating stakeholder communications, responding to inquiries…
Added 1 hour ago
S
Workplace Coordinator, Workplace Experience Network, Human Resources
Sanya’k̓ula
Vancouver, BC
- Full-time
The Workplace Coordinator reports to Team Leader, works in a matrixed human resources environment, and is accountable for participating as a member of the Workplace Experience Network (WEN)…
Added 1 hour ago
PH
Spiritual Life Coordinator
Providence Healthcare
Vancouver, BC
- Temporary
…one (1) to three (3) years of experience in spiritual life coordinator capacity.Continuing good standing in a spiritual, religious, or faith community affiliated with one’s chosen…
Added 1 hour ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 1 hour ago
CS
Youth Experience Coordinator (Montreal)
Circuit Stream
Montreal, QC
- $22 CAD / hour
- Internship
We are looking for an organized, dependable Youth Experience Coordinator to lead daily camp operations at each university campus location. You’ll help prepare your campus for summer, train…

BGIS

Property Services Coordinator

Laval, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and operational administration. Monitors health and safety compliance, responds to client requests, and reviews invoices and financial reports for accuracy.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, and teamwork skills, and be able to manage multiple tasks; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Team Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Property Services
Building Operations
Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Vendor Management
Contract Management
Tendering
Requests For Quotation
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Contractor Coordination
Cleaning Inspections
Client Relations
Microsoft Office
Oracle Cloud
Procurement

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