Jobs in Canada

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Added 1 hour ago
H
Category Coordinator
Heli-One
Richmond, BC
- Full-time
Applicants must have the legal right to work in Canada and meet any clearance requirements relevant to the role
Added 2 hours ago
NA
Waiting List Coordinator - Endoscopy
NHS Ayrshire & Arran
NS · Cape Breton, NS
- Part-time
Are you an organised and motivated administrator looking to make a real difference to patient care? We are seeking a Waiting List Coordinator to join our Endoscopy Service based at New…
Added 2 hours ago
NS
Waiting List Coordinator - Endoscopy
NHS Scotland
NS · Cape Breton, NS
- Full-time
Are you an organised and motivated administrator looking to make a real difference to patient care? We are seeking a Waiting List Coordinator to join our Endoscopy Service based at New…
Added 2 hours ago
FH
Supervisor, Dispensary/Parenteral Services
Fraser Health Authority
Abbotsford, BC
- $65.94 to $82.4 CAD / hour
- Part-time
…supervision of the dispensary, parenteral service area, ward stock and other designated areas. Supervises designated staff; optimizes utilization of staff and other resources through…
Added 3 hours ago
II
manufacturing coordinator
Imaflex Inc.
Victoriaville, QC
- Full-time
Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Added 3 hours ago
CC
Safety Coordinator
Coca-Cola Canada Bottling Limited
Brampton, ON
- Full-time
The EHS Coordinator is responsible for providing support and expertise in environment, health and safety related matters to the Coca-Cola Brampton facility and operations. This includes…
Added 4 hours ago
AC
Health And Safety Coordinator
Asco Construction Ltd
Ottawa, ON · Greater Ottawa Metropolitan Area
- $90,000 to $110,000 CAD / year
- Full-time
As our Senior Health & Safety Coordinator, you will play a vital role in fostering a proactive safety culture, protecting our people, and ensuring that our projects are delivered safely and…
Added 5 hours ago
UO
Coordinator, OIPH Learning Health System
University of Calgary
Calgary, AB
- Full-time
…together members from across faculties, the health system, and communities to advance research that improves the health of populations. The Learning Health System (LHS) is a strategic…
Added 5 hours ago
Administrative Services Coordinator
The City of Fort Worth
Abbotsford, British Columbia
An Administrative Services Coordinator job is available with the City of Fort Worth Code Compliance Department. The Code Compliance Department seeks to make Fort Worth the most livable city…
Added 5 hours ago
UO
Work Integrated Learning Coordinator
University of Alberta
Edmonton, AB
- Full-time
The WIL Coordinator will serve as a primary point of contact for prospective Co-op students, administer the admissions process, prepare students for Co-op work terms through the development…
Added 5 hours ago
M
Sales Coordinator
MTCC
Toronto, ON
- Full-time
Provides Momentus technical training and ongoing support to team members and may serve as the department's designated Momentus Representative.
Added 5 hours ago
CG
Maintenance Coordinator
Compass Group Canada
ON · Algoma Unorganized North Part, ON
- Full-time
Manage contractors end-to-end & drive HSE compliance Onboard and brief vendors, align scopes and schedules, verify training/inductions, oversee daily execution and housekeeping, enforce…
Added 5 hours ago
DC
Coordinator, Health and Safety
Defence Construction Canada
Moose Jaw, SK
- Full-time
As a Coordinator, Health & Safety, you'll play a key role in supporting construction sites and regional offices by providing practical guidance and support on health and safety practices.…
Added 5 hours ago
TU
HR Coordinator
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
Added 5 hours ago
TU
Research Coordinator
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
The Research Coordinator provides research support to the research team at the Centre for Cardiovascular Innovation (CCI). The position supports clinical trials and investigator-initiated…
Added 5 hours ago
HA
Procurement Coordinator
Harbour Air
Richmond, BC
- Full-time
BENEFITS: Competitive wages, training and opportunities for growth, extended medical, dental, life, and disability insurance, flight perks (including buddy passes and global inter-airline…
Added 5 hours ago
E
Planner and Scheduler
EllisDon
Toronto, ON · ON · Ontario Projects
- Full-time
You have eight plus years of construction scheduling experience or an equivalent combination of technical training and experience; building experience required.
Added 6 hours ago
TS
Kettle Coordinator
The Salvation Army in Canada
Peterborough, ON
- Full-time
Experience with general office equipment and must have strong skills and experience using word processing (WORD); spread sheet use (EXCEL)
Added 6 hours ago
UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
Added 6 hours ago
UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
Added 6 hours ago
UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
Added 6 hours ago
FH
Housekeeper
Fraser Health
Surrey, BC
- Part-time
Reports damaged and/or inoperable fixtures, furniture, and equipment to the Coordinator, Manager, or designate.
Added 6 hours ago
BH
Program Manager - Pregnancy Pathways
Boyle-McCauley Health Care
Edmonton, AB
- $31.03 to $41.58 CAD / hour
- Full-time
Collaborate with the Program Coordinator to maintain ongoing intakes and full suite occupancy.
Added 6 hours ago
H
Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Job Description: The Clinical Coordinator, under the direction of the Manager, is responsible for the daily operations, organization and functioning of the unit. The incumbent coordinates…
Added 6 hours ago
Journeyperson - Mechanic
City of Regina
Regina, SK
Must possess a set of mechanics tools as required in the trade · Must possess or be eligible to obtain certification as an SGI Inspection Technician (for heavy truck garage)

BGIS

Property Services Coordinator

Quebec, QC, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: May 11, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees daily building operations, including work order management, vendor coordination, and invoice processing. They ensure health and safety compliance, maintain service contracts, and provide administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Vendor Management
Contract Management
Invoice Processing
Health and Safety Compliance
Customer Service
Communication
Microsoft Office
Oracle Cloud
Financial Reporting
Preventative Maintenance
Tendering
Procurement
Incident Reporting

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health and Safety
Facility Management
Operations
Procurement
Preventative Maintenance
Tendering
Microsoft Office
Oracle Cloud
Financial Management
Incident Reporting
Building Advisories
Scope of Work
Customer Service
Administrative Support
Safety Compliance

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Work requirements

Jobs in Canada