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Added 1 min ago
Quality Coordinator
Day & Ross
Montreal, QC · Lachine, QC
Full-time
…the data capture and information files. The role will lend administrative support the Terminal Management initiative in increasing the efficiencies and safety of all load securement. The…
Added 1 min ago
Group Coordinator Lead
DHL (Supply Chain)
Milton, ON
Full-time
Added 1 min ago
Coordinator, Pre-Construction
Aecon
Calgary, AB
Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams…
Added 17 mins ago
Junior Recruiter & HR Assistant
BARTLE & GIBSON
Edmonton, AB
Full-time
Assist with day‑to‑day HR department operations.
Added 30 mins ago
Construction Coordinator - Capital Projects
Foresight Recruitment Group
Toronto, ON · Greater Toronto Area, Canada
$72,000 to $85,000 CAD / year
Full-time
…apartment communities, they are looking to add a Construction Coordinator to their Capital Projects team in the…
Added 30 mins ago
Administrative Technician – Absence Management NFSB2026-027-137
New Frontiers School Board / Commission scolaire New Frontiers
Châteauguay, QC
$27.78 to $37.08 CAD / hour
Internship
…development and implementation of standards and activities related to administrative operations. As part of his or her duties, the employee may assist professionals and senior…
Added 30 mins ago
Logistics Coordinator: Afternoon Shift
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Kitchener, ON
Full-time
We are looking for a fast-thinking, organized Logistics Coordinator to join our dispatch operations team in Kitchener. You'll help coordinate a time-sensitive live-haul operation where good…
Added 30 mins ago
Education Sales Coordinator, Americas
Merrithew®
Toronto, ON
Contract
The sales coordinator will provide essential support for the coordination and administration of education programs at designated Merrithew (Host and Licensed) Training Centers. This…
Added 30 mins ago
Education Sales Coordinator
Merrithew®
Toronto, ON
Full-time
The sales coordinator will provide essential support for the coordination and administration of education programs at designated Merrithew Training Centers. This includes assisting Managers…
Added 31 mins ago
Operations Coordinator
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
We’re looking for an organized and adaptable operations professional who thrives in a fast-paced distribution environment. In this role, you’ll play a key part in supporting supervisors and…
Added 31 mins ago
Logistics Coordinator
Bed Bath & Beyond
Toronto, ON
Full-time
We are looking for a detail-oriented and proactive Logistics Coordinator - Retail to join our operations team. In this role, you will be responsible for coordinating retail order…
Added 31 mins ago
Emergency Assistance Coordinator
National Healthcare Solutions Group LLC
Markham, ON
…dynamic international environment. As an Emergency Assistance Coordinator, you will coordinate medical and non-medical assistance services for travelers throughout the Americas and other…
Added 46 mins ago
Logistics Coordinator: Afternoon Shift
Riverdale Poultry
Kitchener, ON
Full-time
We are looking for a fast-thinking, organized Logistics Coordinator to join our dispatch operations team in Kitchener. You'll help coordinate a time-sensitive live-haul operation where good…
Added 1 hour ago
Logistics Coordinator - Temporary Assignment
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The Logistics Coordinator II is responsible for current accountability for travel retail inbound/outbound process both systems/paperwork and physical work.
Added 1 hour ago
Coordinateur(trice) des services administratifs - Administrative Services Coordinator
Moneris
Montreal, QC
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The Administrative Services Coordinator provides a variety of office and site support activities. Identifies, improves, and follows specific processes and procedures to maximize the…
Added 1 hour ago
Maintenance Assistant
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With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
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…contractor management activities for capital construction and operations projects. This role is responsible for monitoring project performance through the collection, validation, analysis,…
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The Computerized Maintenance Management System (CMMS) / Spare Parts Coordinator is responsible for CMMS and spare parts for the baggage handling system at Toronto Pearson International…
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Human Resources Coordinator
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HR Project Partners is pleased to accept resumes for the position of HR Coordinator on behalf of our client, Academy Canada. The HR Coordinator plays a key role in supporting the…
Added 2 hours ago
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Surrey, BC
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Reporting to the Site Coordinator, Medical Imaging, The Supervisor, CT General Procedures practices in accordance with the standards of professional practice as well as utilizing a client…
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Insurance Support Coordinator
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What is it like to be an Insurance Support Coordinator at Northbridge Financial
Added 3 hours ago
Christmas Kettle Assistant
The Salvation Army in Canada
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Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 3 hours ago
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Brockville, ON
Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 3 hours ago
Engineering Product Coordinator
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Full-time
Be an experienced and highly organized Engineering Project Coordinator to support the successful launch of new and revised products into manufacturing.

BGIS

Property Services Coordinator

Kelowna, BC, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 22, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 22, 2026

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Original job description

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They also provide administrative support for health, safety, and financial reporting tasks to ensure efficient facility management.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, interpersonal, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Contract Management
Invoice Processing
Vendor Management
Health and Safety Compliance
Customer Service
Data Entry
Microsoft Office
Oracle Cloud
Financial Reporting
Tendering
Communication
Interpersonal Skills
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Vendor Management
Contract Administration
Health and Safety
Invoice Processing
Preventative Maintenance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Building Operations
Customer Service
Administrative Support
HSE Compliance
PPE
General Ledger
Cleaning Inspections

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