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Added 3 hours ago
Site and Supplier Management Coordinator
Interior Health Authority
Kelowna, BC
Full-time
In accordance with the established vision and values of the organization, the Site and Supplier Management Coordinator (Coordinator) within Digital Health plays a vital role in maintaining…
Added 4 hours ago
Maintenance Coordinator
Thales
Victoria, BC
Full-time
We have a current vacancy for a Maintenance Coordinator to join our Team in Victoria, BC. The Maintenance Coordinator provides work package support to the Ship Maintenance Leads and the…
Added 5 hours ago
Project Coordinator
Hays
Calgary, AB
$70,000 to $90,000 CAD / year
Full-time
…collaborative team environment, they are looking to add a Project Coordinator to support the successful delivery of commercial construction…
Added 5 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 5 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 6 hours ago
Office Administrator
Far North Natural Resources
Dryden, ON
Full-time
…for providing comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the organization. This role serves as a central point of coordination…
Added 6 hours ago
Inventory Administration Coordinator II
Dawn Food Products Inc
Calgary, AB
As an Inventory Control Coordinator II at Dawn Foods, you are accountable for maintaining inventory accuracy within assigned facility by following established inventory control procedures,…
Added 7 hours ago
Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, Alberta
Full-time
The Estimating Coordinator will work closely with the Manager, Estimating team, Operations, Contracts, suppliers, and subcontractors and will take ownership of several important…
Added 7 hours ago
Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, AB
Full-time
The Estimating Coordinator will work closely with the Manager, Estimating team, Operations, Contracts, suppliers, and subcontractors and will take ownership of several important…
Added 9 hours ago
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
Full-time
Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 9 hours ago
Supply Chain Project Coordinator (NPI), Team Lead
Hexagon
Calgary, AB
Full-time
Minimum 7 years of progressive experience in procurement, material planning, sourcing, project supply chain, or manufacturing operations, including NPI experience.
Added 10 hours ago
Purchase Coordinator
Mark's
Calgary, AB
$50,000 to $60,000 CAD / year
Full-time
Reporting to the Buyer, the Purchase Coordinator is specifically responsible for supporting the buying team and partnering with cross functional partners to execute the merchandising…
Added 11 hours ago
Coordinator, Brampton Facilities
Algoma University
Brampton, ON
$63,256 to $79,069 CAD / year
Algoma University has an existing vacancy in the position of Coordinator, Brampton Facilities. The Coordinator, Brampton Facilities, under the direction of the Director, Facilities, will…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Drayton Valley, AB
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
Hockey Operations Coordinator
PWHL
Ottawa, ON
$23.5 to $27 CAD / hour
Full-time
The Hockey Operations Coordinator plays an important role in supporting the day-to-day operations of the Ottawa Charge team by delivering high-quality logistical, travel, and player-related…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Kitchener, ON
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Trail, BC
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Mississauga, ON
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Barrie, ON
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Victoria, BC
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Ottawa, ON
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
AB · Edmonton, AB
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Surrey, BC
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 11 hours ago
Administrative Coordinator
National Research Council Canada
Ottawa, ON
Reporting to the Team Leader, Business Operations Management, you will provide a broad range of administrative and operational support to the Branch, including coordinating the Executive…
Added 11 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…

BGIS

Property Services Coordinator

Kelowna, BC, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 22, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 22, 2026

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Original job description

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Apply About employer

More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They also provide administrative support for health, safety, and financial reporting tasks to ensure efficient facility management.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, interpersonal, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Contract Management
Invoice Processing
Vendor Management
Health and Safety Compliance
Customer Service
Data Entry
Microsoft Office
Oracle Cloud
Financial Reporting
Tendering
Communication
Interpersonal Skills
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Vendor Management
Contract Administration
Health and Safety
Invoice Processing
Preventative Maintenance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Building Operations
Customer Service
Administrative Support
HSE Compliance
PPE
General Ledger
Cleaning Inspections

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