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Added 4 mins ago
Construction Coordinator
Tom Jones Corporation
Thunder Bay, ON
Full-time
Working closely with site supervisors, project managers, estimators, and the safety department, the Construction Coordinator will oversee project administration, documentation, scheduling,…
Added 4 mins ago
Project Lead - IT Project Services (Temporary)
Sheridan College
Oakville, ON
Temporary
Is the primary IT coordinator/facilitator for the project
Added 6 mins ago
Project Lead - IT Project Services (Temporary)
Sheridan College
Oakville, ON
Temporary
Is the primary IT coordinator/facilitator for the project
Added 6 mins ago
Customer Service Coordinator
Alsco Uniforms
Surrey, BC
Full-time
The Customer Service Coordinator (CSC) drives customer loyalty through response to inbound customer calls and proactive outbound calls. The CSC coordinates the flow of information to and…
Added 6 mins ago
Import Logistics Coordinator
PSA BDP
Toronto, ON
Full-time
The Import Coordinator is responsible for supporting the management of all import-related logistics activities, including coordinating shipments, ensuring compliance with customs…
Added 6 mins ago
Accounts Payable Coordinator
Charger Logistics Inc.
Brampton, ON
Full-time
Collaborate with cross-functional teams including finance, accounting, IT, and business stakeholders to understand data requirements, gather feedback, and implement data-driven solutions.
Added 22 mins ago
Systems Coordinator
Parsons Corporation
Edmonton, AB
Full-time
Parsons is looking for an amazingly talented Systems Coordinator to join our team! This role is responsible for overseeing and coordinating construction activities related to the Light Rail…
Added 22 mins ago
Inside Product Support Specialist & Training Coordinator
Väderstad AB
Regina, SK · Langbank, SK
Full-time
The Aftermarket Specialist & Training Coordinator works with Authorized Dealer locations, Väderstad employees, and individual farmers, growers, and end users throughout North America and…
Added 22 mins ago
CPPU Program Support
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
$4,449 to $4,676 CAD / month
Full-time
…practice education prerequisites and placement site-specific requirements for student practice education in the School of Nursing. This role coordinates and tracks completion of all Student…
Added 22 mins ago
Conferences & Special Events Coordinator
McGill University
Montreal, QC · Bronfman Building
Full-time
…their training. The incumbent liaises with clients to determine requirements, coordinates all logistical arrangements, and ensures the smooth execution of events. They maintain accurate…
Added 36 mins ago
Health, Safety, and Environment Coordinator
Barminco
Dease Lake 9, BC
Full-time
The Opportunity: Barminco Mining Services Canada Ltd. has an exciting opportunity for a Health Safety & Environmental Coordinator at the Red Chris Mine in northern British Columbia, working…
Added 36 mins ago
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Full-time
The Registration Services Coordinator is responsible for continuing professional education (CPE) credits to meet national certification requirements.
Added 36 mins ago
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Southern Health-Santé Sud
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Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 36 mins ago
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The Volunteer Coordinator is responsible for recruiting, onboarding, coordinating, and supporting volunteers across Main Street Project. The position maintains volunteer records and…
Added 36 mins ago
Home Care Attendant - Repost
Southern Health-Santé Sud
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Added 36 mins ago
REQ26-150 - Coordinator-Risk Management
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INTRODUCTIONWorking as a Coordinator – risk management at Raglan Mine is to experience the best of all worlds: where the balance between personal and professional life is a fundamental…
Added 36 mins ago
REQ26-143 - Health and safety advisor
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Guiding and supporting teams in applying health and safety procedures, programs, and requirements.
Added 37 mins ago
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POSITION: Donations & Clothing Store Coordinator
Added 37 mins ago
Food Share Coordinator
The Salvation Army Canada and Bermuda Territory
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Added 37 mins ago
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The Salvation Army Canada and Bermuda Territory
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Experience and Skilled Knowledge Requirements:
Added 37 mins ago
Print & Technical Support Coordinator
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Meet Service Level Agreements (SLAs) and service delivery requirements.
Added 50 mins ago
Client Clinical Coordinator
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Reporting to the Director, Kitikmeot Regional Health Centre, the Client Clinical Care Coordinator is responsible for the coordination of clinical care services for the clients in their…
Added 50 mins ago
Account Coordinator
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We are seeking an Account Coordinator with experience in customer service and general office administration. You will work as part of our close-knit administrative team, and will be…
Added 50 mins ago
Junior Consultant, Production Support (T & I) (Telework/Hybrid)
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BGIS

Property Services Coordinator

Kelowna, BC, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 22, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 22, 2026

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Original job description

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They also provide administrative support for health, safety, and financial reporting tasks to ensure efficient facility management.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, interpersonal, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Contract Management
Invoice Processing
Vendor Management
Health and Safety Compliance
Customer Service
Data Entry
Microsoft Office
Oracle Cloud
Financial Reporting
Tendering
Communication
Interpersonal Skills
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Vendor Management
Contract Administration
Health and Safety
Invoice Processing
Preventative Maintenance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Building Operations
Customer Service
Administrative Support
HSE Compliance
PPE
General Ledger
Cleaning Inspections

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