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Added 7 mins ago
SH
Executive Assistant
Southern Health-Santé Sud
De Salaberry, MB
- Full-time
Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.
Added 8 mins ago
Commercial Sales Associate
Sherwin-Williams
Kingston, ON
Added 8 mins ago
Executive Assistant
Winnipeg Regional Health Authority
MB · Flexible in Manitoba, MB
Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.
Added 24 mins ago
VC
Psychiatric Clinical Resource Nurse (RN/RPN) - Emergency Room
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Part-time
Valid BC Driver's License. Local area travel will require the use of a personal vehicle.
Added 24 mins ago
VC
Nurse Clinician/CRN (RN) - Emergency, Suicide Prevention & Addictions
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Temporary
Valid BC Driver's License and access to personal vehicle for local area travel may be required.
Added 24 mins ago
MR
YMCA Event - Brand Ambassador - GTA
Match Retail
Mississauga, ON · Brampton, ON · Markham, ON · Toronto, ON · North York, ON
- Part-time
Valid driver’s license and ability to travel to all locations is required
Added 38 mins ago
C
Indigenous Water Operator Apprentice
Civeo
Fort McMurray, AB
- Full-time
Possess a valid Class 5 Drivers license and driver abstract that meets company’s Safe Vehicle Use policy.
Added 38 mins ago
Store Associate
Sherwin-Williams
Calgary, AB
Must have a valid, unrestricted Driver’s License
Added 38 mins ago
Store Associate
Sherwin-Williams
Burnaby, BC
Added 38 mins ago
IN
Supervisor of Support & Services
Inclusion Northumberland
Campbellford, ON
- Full-time
Must have a reliable vehicle for the purpose of work, a valid Ontario Class G Driver’s license, an acceptable Driver’s Abstract and automobile insurance coverage of at least $1 million for…
Added 53 mins ago
SF
Class 1 Live Haul Driver - Night Shift
Sunrise Farms
Surrey, BC
- Full-time
The Class 1 driver exhibits a commitment to safety and a thorough understanding of regulatory compliances. The ideal candidate will demonstrate timeliness in all tasks, ensuring that…
Added 53 mins ago
CP
Letter Carrier - Delivery Agent (Part time)
Canada Post - Postes Canada
Fort McMurray, AB
- Part-time
A valid Class 5 or Class G driver’s licence with a safe driving record for at least 3 years (driver's abstract required)
Added 1 hour ago
CH
Operations Manager
Clean Harbors
Sparwood, BC
- Full-time
For additional information about driver career opportunities, please call us at 1-833-32-DRIVE (1-833-32-37483).
Added 1 hour ago
Store Associate
Sherwin-Williams
Kitchener, ON
Must have a valid, unrestricted Driver’s License
Added 1 hour ago
Customer Service Specialist - Automotive Finishes
Sherwin-Williams
Dieppe, NB
Must have a valid, unrestricted Driver’s License
Added 1 hour ago
HydroVac Operator
Aecon
Edmonton, AB
· Minimum Class 3 driver’s licence with air brake endorsement and a clean driver’s abstract.
Added 1 hour ago
TC
Residential Child & Youth Worker, Temp- Part-Time
Taproot Community Support Services
Abbotsford, BC
- Part-time
- Temporary
MUST HAVE Valid Class 5 BC Driver’s License and clean driver’s abstract with a reliable, safe vehicle that has appropriate insurance
Added 1 hour ago
CS
Bus Driver - Non Union (1.0 Perm) -- Wymark (South) Route #4154
Chinook School Division #211
Wymark, SK
- Full-time
Minimum Class 5 license with School Bus “S” Endorsement;
Added 1 hour ago
AA
Auto Body Technician (Kingston)
Assured Automotive
Kingston, ON
- Full-time
I-Car Registered (working towards Gold Class certification)
Added 1 hour ago
AA
Auto Body Technician (Orleans South)
Assured Automotive
Orleans, ON
- Full-time
I-Car Registered (working towards Gold Class certification)
Added 1 hour ago
R
Senior Contract Professional
Raise
Burnaby, BC
- Contract
Experience coordinating work across multiple project locations and supporting regional site visits, alongside holding a valid Class 5 driver's license.
Added 1 hour ago
CH
EO Driver III Pigging Operations
Clean Harbors
AB · Red Deer County, AB
- Full-time
For additional information about driver career opportunities, please call us at 1-833-32-DRIVE (1-833-32-37483).
Added 2 hours ago
TU
IUOE Millwright
The University of British Columbia
Vancouver, BC
- Full-time
…of related experience in an industrial setting. Valid B.C. Class 5 driver’s license. Competency in welding. Practical knowledge of hydraulic and pneumatic systems. Knowledge of the safe…
Added 2 hours ago
H
Maintenance Services Worker
HealthCareersInSask.ca
Ituna, SK
- Part-time
Added 2 hours ago
Multi-Location Customer Service Specialist
Sherwin-Williams
London, ON
Must have a valid, unrestricted Driver’s License

BGIS

Property Services Coordinator II

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 5, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 6, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, preventative maintenance, contractors, service contracts, and client requests, while supporting procurement and operational administration. Monitors health and safety compliance, reviews invoices and financial reports, and communicates with clients, vendors, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, and organizational skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventative Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Team Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facilities Management
Work Order Management
Service Requests
Purchase Orders
Preventative Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Client Relations
Customer Service
Microsoft Office
Oracle Cloud
Procurement
Building Operations

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