Jobs in Canada

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Added 6 mins ago
AO
Manager, Real Estate Administration - Bilingual (English/French)
Archdiocese of Ottawa-Cornwall
Ottawa, ON
- Full-time
…including leasing, property and liability insurance, parking operations, legal and title matters, and the Archdiocese's real estate databases and records. The role provides direct property…
Added 1 hour ago
ST
Human Resources Coordinator
Stonehenge Therapeutic Community
Guelph, ON
- Full-time
- Contract
Under the supervision of the Human Resources Manager, the Human Resources Coordinator will work in many areas of Human Resources with a particular emphasis on HR systems, onboarding,…
Added 1 hour ago
N
Human Resources Coordinator
Nabors
NL · St John'S, NL
- Full-time
The Human Resources Coordinator implements and coordinates Nabors’ location labour relations and human resources activities, including payroll, training, and travel, and provides timely HR…
Added 7 hours ago
SH
Indigenous Coordinator - HSC Adult Emergency Department Community Hub
Southern Health-Santé Sud
Winnipeg, MB
- Full-time
…some province-wide health services and supports centralized administrative and business functions for Manitoba health…
Added 8 hours ago
Site Material Coordinator - Travel Canada
Nordex Group
AB
Must possess a full valid driver’s license and be insurable under our auto insurance policy
Added 9 hours ago
JH
Development Coordinator II
Johns Hopkins All Children's Hospital
Brampton, ON · Regional Municipality of Peel, ON
- Full-time
Provides experienced administrative, operational, and project coordination support for development and fundraising activities within an assigned functional team or program area (e.g.,…
Added 9 hours ago
Site Material Coordinator - Travel Canada
Nordex Group
AB
Must possess a full valid driver’s license and be insurable under our auto insurance policy
Added 10 hours ago
O
Commercial Relationship Coordinator,
Optum
Richmond, BC
- Full-time
This position follows Office-Based schedule with (4) In-office days per week
Added 11 hours ago
H
Category Coordinator
Heli-One
Richmond, BC
- Full-time
Applicants must have the legal right to work in Canada and meet any clearance requirements relevant to the role
Added 11 hours ago
LH
Care Coordinator Manager
Lifemark Health Group
Calgary, AB
- $47,000 to $50,000 CAD / year
- Full-time
The Care Coordinator Manager is responsible for fostering and maintaining strong relationships between the clinic and its customers, including patients, staff, funders, and referral…
Added 11 hours ago
S
Office Coordinator
Sixone
Burnaby, BC · Vancouver, BC
- Full-time
We are looking for a high-energy, super-organized Office Coordinator & Culture Ambassador to be the heartbeat of our workspace. This role is a perfect match for an enthusiastic new graduate…
Added 12 hours ago
GC
Production Coordinator - EA SPORTS™ NHL
Game Companies
Vancouver, BC
- Full-time
This position is hybrid and requires onsite presence in our EAV office three days per week
Added 12 hours ago
E
Procurement Operations Coordinator
Ericsson
Ottawa, ON
- Full-time
Diploma or undergraduate degree in business, finance, supply chain, operations, commerce, or a related field
Added 12 hours ago
CS
Youth Experience Coordinator (Calgary)
Circuit Stream
Calgary, AB
- $22 CAD / hour
- Internship
We are looking for an organized, dependable Youth Experience Coordinator to lead daily camp operations at our university campus location. You’ll help prepare your campus for summer, train…
Added 12 hours ago
MG
Clinical Research Coordinator
Michael Garron Hospital
Toronto, ON
- Full-time
Society of Clinical Research Associates (SOCRA) certification required
Added 13 hours ago
CC
Safety Coordinator
Coca-Cola Canada Bottling Limited
Brampton, ON
- Full-time
The EHS Coordinator is responsible for providing support and expertise in environment, health and safety related matters to the Coca-Cola Brampton facility and operations. This includes…
Added 14 hours ago
A
Port Operations Coordinator
Archipelago
Prince Rupert, BC
- Full-time
…work and supporting a busy team? Archipelago is seeking a Port Operations Coordinator to support the reliable delivery of our fisheries monitoring programs in Prince Rupert, Port Edward,…
Added 14 hours ago
BF
Coordonnateur, Programme de gestion des compétences / Coordinator, Skills Management Program
Bell Flight
Mirabel, QC
- Full-time
Added 14 hours ago
PH
Intake Hub Specialist
ParaMed Home Health Care
Toronto, ON
- Full-time
Coordinate with operations, scheduling, clinical, and local branch teams to support timely assessment, handoff, service set-up, and continuity of care.
Added 15 hours ago
L
After-Hours Coordinator
LMSCL
Vancouver, BC
- Full-time
The After-Hours Coordinator is responsible for overseeing operations of residential programs. Schedule is Thursday to Sunday from 8pm to 6 am (10h/day - 40h/week).
Added 15 hours ago
S
Credit/Recovery Coordinator
Sobeys
Whitby, ON
- Full-time
Day shift 7am-3pm
Added 15 hours ago
UO
Coordinator, OIPH Learning Health System
University of Calgary
Calgary, AB
- Full-time
The O' Brien Institute for Public Health in the Cumming School of Medicine invites applications for a Coordinator, OIPH Learning Health System. This Full-time Fixed Term position is for…
Added 15 hours ago
TU
HR Coordinator
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
Added 15 hours ago
MO
Transportation Coordinator
Martin-Brower of Canada Co.
Baie-D'Urfé, QC
- Full-time
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that…
Added 15 hours ago
TU
Research Coordinator
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
The Research Coordinator reports to the Principal Investigator(s) for research direction, priorities and work assignments, and to the Senior Manager, Research Operations for day-to-day…

BGIS

Property Services Coordinator II

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 6, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, preventative maintenance, contractors, service contracts, and client requests, while supporting procurement and operational administration. Monitors health and safety compliance, reviews invoices and financial reports, and communicates with clients, vendors, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, and organizational skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventative Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Team Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facilities Management
Work Order Management
Service Requests
Purchase Orders
Preventative Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Client Relations
Customer Service
Microsoft Office
Oracle Cloud
Procurement
Building Operations

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Work requirements

Jobs in Canada