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Added 9 mins ago
WC
(CAN) General Merchandise Team Lead
Walmart Canada
Montreal, QC
- Full-time
…associates through teaching and training. Ensure a high level of customer service while ensuring task…
Added 9 mins ago
CN
Fresh Supervisor
Community Natural Foods
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…stocking, rotating, building displays and providing excellent customer…
Added 9 mins ago
LV
MERCHANDISE CLERK-EN
La Vie En Rose
Laval, QC
- Full-time
Perform other duties where needed to support the team.
Added 13 mins ago
Assistant Manager
Circle K
Dieppe, NB
…to maintain our high standards and provide fast and friendly service to our…
Added 13 mins ago
C
Mobile Financial Services Representative
CIBC
Terrebonne, QC · Laval, QC · Boisbriand, QC · Montreal, QC
- Full-time
As a member of the Personal and Business Banking team, you’ll deliver an exceptional client experience to support CIBC’s vision of leadership in client relationships and increased client…
Added 13 mins ago
C
Client Service Representative [Hourly]
CIBC
Markham, ON
- Part-time
…help clients with their day-to-day banking needs. As a Client Service Representative, whether it’s answering questions, assisting with transactions, or proactively connecting clients with…
Added 13 mins ago
CI
Seasonal Associate
Carters Inc.
Cookstown, ON
- Part-time
Minimize store loss by providing exceptional customer service and maintaining a safe, clean store
Added 13 mins ago
CI
Seasonal Associate
Carters Inc.
Barrie, ON
- Part-time
Minimize store loss by providing exceptional customer service and maintaining a safe, clean store
Added 13 mins ago
MK
Sales Associate
Michael Kors
Halton Hills, ON
- Part-time
 Provide the highest level of customer service
Added 13 mins ago
TA
Temporary Payroll Specialist (3 week contract) 1026
Trail Appliances Ltd.
Richmond, BC
- Contract
We're seeking an experienced Payroll Specialist for a 3-week temporary assignment to support our Payroll team during a planned coverage period. This role requires someone who can step in…
Added 13 mins ago
BP
Boat and ATV Sales Consultant
Bass Pro Shops
Calgary, AB
- Part-time
Performs various Selling / Customer Service activities to assist Boat and ATV Customers in making informed buying decisions.
Added 13 mins ago
BB
Computer Sales Supervisor
Best Buy Canada
Halifax, NS
- Full-time
You’ll love it here! We are hiring immediately for a retail sales supervisor, which we call a sales team lead. As a retail sales supervisor, you will lead and coach a team of sales advisors…
Added 13 mins ago
BB
Seasonal Retail Associate
Best Buy Canada
Canada
- Part-time
Paid training to build valuable customer service and sales skills
Added 13 mins ago
BB
Associé(e) aux ventes - Ordinateurs (Temps plein) / Computer Sales Associate (Full Time)
Best Buy Canada
Brossard, QC
- Full-time
Grow your career in similar roles (customer service representative, merchandiser, online order pick-up specialist) or development roles (team lead, assistant store leader, store leader).
Added 13 mins ago
BS
Future Opportunity - January 2027 - Part-Time Sales Associate - Browns Orchard Park
Browns Shoes
Kelowna, BC
- Part-time
At Browns Shoes, we’re all about creating exceptional customer experiences filled with style, service, and passion.
Added 13 mins ago
BS
Future Opportunity - January 2027 - Part-Time Stock Associate - Browns Orchard Park
Browns Shoes
Kelowna, BC
- Part-time
…Canada, we’ve built a reputation for timeless style, exceptional customer service, and high-quality products for men, women, and…
Added 13 mins ago
BS
Future Opportunity - January 2027 - Full-Time Sales Associate - Browns Orchard Park
Browns Shoes
Kelowna, BC
- Full-time
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Added 13 mins ago
BS
Future Opportunity - January 2027 - Part-Time Cashier - Browns Orchard Park
Browns Shoes
Kelowna, BC
- Part-time
…Canada, we’ve built a reputation for timeless style, exceptional customer service, and high-quality products for men, women, and…
Added 13 mins ago
VM
Store Manager – Rowe Farms Bloor West Village
VG Meats
Toronto, ON
- $55,000 to $85,000 CAD / year
- Full-time
Strong customer service and the ability to lead from the floor
Added 13 mins ago
LS
Levi’s® Store Manager, Outlet Collection at Niagara - Niagara on the Lake, ON
Levi Strauss & Co.
Niagara-on-the-Lake, ON
- Full-time
…consumers through a variety of functions and procedures relating to customer service, sales, merchandising, and store…
Added 13 mins ago
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Food Sampling Brand Ambassador- Cambridge
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- Part-time
Previous customer service or sales experience is an asset
Added 13 mins ago
TT
Retail Store Associate Part Time HomeSense - Heritage Hills
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- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 13 mins ago
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Retail Customer Service and Operations Coordinator Full Time Winners – Scotia Plaza
The TJX Companies, Inc.
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- Full-time
Relevant Experience – 1-2 years in retail or service, with a strong grasp of customer needs and operational processes.
Added 13 mins ago
TT
Store Coordinator
The TJX Companies, Inc.
Surrey, BC
- Full-time
Relevant Experience – 1-2 years in retail or service, with a strong grasp of customer needs and operational processes.
Added 13 mins ago
VI
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customer service while performing preventative maintenance services for their vehicles. Through our award-winning

BGIS

Property Services Coordinator II

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 5, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 6, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, preventative maintenance, contractors, service contracts, and client requests, while supporting procurement and operational administration. Monitors health and safety compliance, reviews invoices and financial reports, and communicates with clients, vendors, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, and organizational skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventative Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Team Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facilities Management
Work Order Management
Service Requests
Purchase Orders
Preventative Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Client Relations
Customer Service
Microsoft Office
Oracle Cloud
Procurement
Building Operations

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