Find work in Canada.

372,710 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 26 mins ago
1
Licensed Dental Assistant-Swift Dentistry, Kelowna
123Dentist
Kelowna, BC
- $28 to $37 CAD / hour
- Full-time
- Temporary
Added 26 mins ago
B
Clinic Manager / Practice Coach II
BonLook
Duncan, BC · BC · Mill Bay, BC
- Full-time
Motivate and influence team members by empowering them, creating enthusiasm, and gaining support to achieve clinic objectives
Added 26 mins ago
UM
Systems Engineer Senior II
Ultra Maritime
Dartmouth, NS
- Full-time
Mentoring and coaching others to support staff development and retention goals.
Added 31 mins ago
T
Account Manager II
TD
Montreal, QC
- Full-time
…understanding of their unique financing, cash management and business support…
Added 36 mins ago
Field Application Specialist II - Ontario
bioMérieux
Montreal, QC · St Laurent, Queb
This position is to provide solution-oriented consultative training, technical support and troubleshooting at customer sites, and remotely, on bioMérieux’s Clinical and Industry product…
Added 43 mins ago
Flight Test Engineer
Westerkirk
Calgary, AB
Our state-of-the-art manufacturing facilities are dynamic workplaces led by teams that support and encourage all employees.
Added 45 mins ago
AC
Inside Adjuster Consultant II
Allstate Canada
Canada
- Full-time
Take ownership and accountability to solve customer problems
Added 45 mins ago
UO
Events Specialist, Haskayne School of Business
University of Calgary
Calgary, AB
- Full-time
The Events Specialist requires a high level of customer service, a well-developed understanding of the events cycle and logistic requirements, and the ability to set their own priorities…
Added 49 mins ago
C
Financial Services Representative II
CIBC
Windsor, ON
- Full-time
…employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition…
Added 54 mins ago
UO
Events Specialist - Haskayne School of Business
University of Calgary
Calgary, AB
- Full-time
The Events Specialist requires a high level of customer service, a well-developed understanding of the events cycle and logistic requirements, and the ability to set their own priorities…
Added 54 mins ago
B
SENIOR CLIENT PARTNER II
BDC
Brampton, ON
- Full-time
BDC is the only bank dedicated exclusively to Canadian entrepreneurs. We support the growth of small and medium-sized businesses across Canada, and your work contributes directly to their…
Added 54 mins ago
B
SENIOR CLIENT PARTNER II
BDC
Barrie, ON
- Full-time
BDC is the only bank dedicated exclusively to Canadian entrepreneurs. We support the growth of small and medium-sized businesses across Canada, and your work contributes directly to their…
Added 54 mins ago
B
SENIOR CLIENT PARTNER II
BDC
Vaughan, ON
- Full-time
BDC is the only bank dedicated exclusively to Canadian entrepreneurs. We support the growth of small and medium-sized businesses across Canada, and your work contributes directly to their…
Added 54 mins ago
B
SENIOR CLIENT PARTNER II
BDC
North Bay, ON
- Full-time
BDC is the only bank dedicated exclusively to Canadian entrepreneurs. We support the growth of small and medium-sized businesses across Canada, and your work contributes directly to their…
Added 1 hour ago
Cloud Support Analyst II/III
Zafin
Toronto, ON
The Cloud Support Analyst III is a senior techno-functional support professional who diagnoses and resolves complex application issues across production and non-production environments. By…
Added 1 hour ago
CC
Relationship Manager II
Computershare Canada
Vancouver, BC
- Full-time
Health and wellbeing rewards that can be tailored to support you and your family including paid time off, observed holidays, and vacation pay
Added 1 hour ago
CS
Model Risk Governance Specialist - Spécialiste de la gouvernance du risque lié aux modèles
Cynet Systems
Montreal, QC
- $55 to $60 CAD / hour
- Contract
Contribute to the operational risk framework, support annual Risk and Control Self-Assessments (RCSA), and document permanent controls applied by the model governance team.
Added 1 hour ago
T
Audit Manager II, Global Technology Infrastructure (ATH 1179)
TD
Toronto, ON
- Full-time
Support the development and implementation of audit programs by contributing insights and assisting with planning activities.
Added 1 day ago
C
Coordonnateur ou Coordonnatrice // Coordinator, Team Operations
CNIB
Montreal, QC
- Contract
Added 1 day ago
CN
Coordonnateur ou Coordonnatrice // Coordinator, Team Operations
Canadian National Institute for the Blind
Montreal, QC
- Contract
Added 1 day ago
C
Relationship Manager II
Computershare
Vancouver, BC
- Full-time
Health and wellbeing rewards that can be tailored to support you and your family including paid time off, observed holidays, and vacation pay
Added 1 day ago
1
Registered Dental Assistant - All Smiles Dentistry
123Dentist
AB
- Full-time
Added 1 day ago
1
Licensed/Certified Dental Assistant-Grandview Corners Dental
123Dentist
Surrey, BC
- $32 to $36 CAD / hour
- Full-time
Added 1 day ago
S
Certinia (FinancialForce) Developer
Softchoice
Toronto, ON
- Full-time
Design, develop, maintain, and support custom solutions within the Certinia (FinancialForce) platform.
Added 1 day ago
RB
Associate, Operations II - Mail & Distribution
Royal Bank of Canada
Toronto, ON
- Full-time
Liaise and provide customer service support for individuals requiring research, problem resolution, or securing information from other Operation’s departments, RBC Business Units, external…

BGIS

Property Services Coordinator II

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 6, 2026

Original job description

SUMMARY

The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

1. Project Management:

Doesn’t lead projects.

2. Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

3. Expertise:

Working knowledge in a specialized area.

4. Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

Apply About employer

More about this job

Responsibilities

The Property Services Coordinator II oversees building operations by managing work orders, service contracts, and vendor performance. They also ensure compliance with health, safety, and environmental policies while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Contract Management
Invoice Processing
Vendor Management
Administrative Support
Customer Service
Communication
Microsoft Office
Oracle Cloud
Health and Safety Compliance
Procurement
Preventative Maintenance
Tendering
Reporting
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Contract Management
Invoice Processing
Vendor Management
Health and Safety
Procurement
Preventative Maintenance
Tendering
Microsoft Office
Oracle Cloud
Facility Management
Administrative Support
Customer Service
Reporting
Compliance
Safety Code
PPE
Building Maintenance

Report this job