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Added 3 mins ago
TR
ERP Testing Specialist (contract)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- Full-time
…quality and reliability of ERP systems by collaborating with a team of testers and cross-functional technology and functional…
Added 19 mins ago
EI
Field Service Engineer
Ecolab Inc.
Calgary, AB
- Full-time
Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.
Added 32 mins ago
TR
Millwright Journeyperson
Teck Resources Limited
Kamloops, BC
- Full-time
…programs like CSL, we empower every employee to be a safety leader, fostering a proactive approach to identifying and mitigating risks. As part of our team, you'll contribute to sustaining…
Added 32 mins ago
TR
ERP Security & GRC Specialist
Teck Resources Limited
Toronto, ON
- Full-time
Reporting to the Lead, ERP Security, the SAP GRC & IAG Specialist is responsible for the design, implementation, administration, and continuous improvement of SAP Governance, Risk and…
Added 32 mins ago
SP
Activity Worker (Full-Time)
Senior Persons Living Connected
Toronto, ON · Scarborough, ON
- Full-time
Assists the Team Leader with daily documentation, including daily logs, safety checks, client attendance, dietary records, monthly billing, maintenance work orders, monthly program plans,…
Added 32 mins ago
TR
ERP UI/UX Fiori Developer
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- Full-time
Don't miss out on this outstanding opportunity to be part of one of Canada's leading mining companies and join our team!
Added 32 mins ago
TR
ERP Security & GRC Analyst
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- Full-time
Reporting to the Lead, ERP Security, the SAP GRC and IAG Analyst is responsible for supporting SAP application security, governance, risk, and compliance activities across SAP landscapes.…
Added 1 hour ago
NS
Group Services Labourer - Skilled Labourer (Hands-On Training Provided)
Northern Strands
Saskatoon, SK
- Full-time
Excellence – be a part of an industry leader in quality, safety, & integrity
Added 1 hour ago
IM
Superintendent
Iron Maple
NS · Nova Scotia, Canada
- Full-time
Iron Maple has offices in Dartmouth, NS and Sussex, NB and currently requires a Superintendent to join our team in NS.
Added 1 hour ago
AH
Environmental Services
Alberta Health Services
High River, AB
- Part-time
…identifying and reporting potential hazards to your Working Leader and you may also provide training or orientation to Environmental or Laundry…
Added 1 hour ago
AH
Senior Director - Quality Assurance, Accreditation, and Safety
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…Assisted Living Alberta (ALA) is now seeking an experienced leader who can connect the dots and use both data and systems thinking to make actionable decisions for the role of Senior…
Added 1 hour ago
S
Laboratory Assistant
SoTalent
Montreal, QC
- Full-time
I am currently seeking a Lab Assistant on behalf of a major industrial construction and materials leader for their facility in the Montreal area. This is an excellent opportunity for an…
Added 1 hour ago
MV
Installer - Construction General Laborer
Mount Valley Foundation Services
Sherwood Park, AB
- Full-time
At Groundworks, North America's leader in foundation solutions, our Installers play a critical role in transforming homes and protecting what matters most to our customers. Working…
Added 1 hour ago
MV
Co-Foreman
Mount Valley Foundation Services
Sherwood Park, AB
- Full-time
Are you ready to take the next step from skilled Installer to jobsite leader?
Added 1 hour ago
B
Community Residential Manager
Boardwalk
AB · Edmonton, AB
- Full-time
Ability to work independently (self managed) and with other Associates in a team environment
Added 2 hours ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
Success in this role will require a leader who can influence, build trust across diverse stakeholder groups, navigate competing priorities, and create shared accountability for safety…
Added 2 hours ago
OM
Expressions of Interest | Vancouver, Perth, & London Mining Consultancy Positions
Orelogy Mine Consulting
Vancouver, BC
- Full-time
If you're looking to broaden your experience, work on challenging and meaningful projects, and be part of a team that combines deep technical domain knowledge with the career security of an…
Added 2 hours ago
AE
Branch Manager
A.L.P.A. Equipment Ltd.
Truro, NS
- Full-time
As the senior leader at the branch level, the Branch Manager works closely with all employees and provides leadership and support across Sales, Parts and Service. The Branch Manager is…
Added 2 hours ago
TS
Part-Time Fuel Truck Driver
The Seaboard Transport Group
Barrie, ON
- Part-time
…paths. Seaboard Transport Group of Companies is an industry leader in liquid bulk petroleum and chemical transportation. Our expertise also extends to road transportation of dry bulk…
Added 2 hours ago
Fuel Truck Driver - Part Time
The Seaboard Transport Group
Barrie, ON
…paths. Seaboard Transport Group of Companies is an industry leader in liquid bulk petroleum and chemical transportation. Our expertise also extends to road transportation of dry bulk…
Added 2 hours ago
TS
Class 1 Driver-Dry Bulk - Sign on Bonus
The Seaboard Transport Group
Dartmouth, NS
- Full-time
Seaboard Transport Group of Companies is an industry leader in liquid bulk petroleum and chemical transportation. Our expertise also extends to road transportation of dry bulk products,…
Added 2 hours ago
B
HVAC Chiller Crew Lead
BGIS
Vancouver, BC
- Full-time
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that…
Added 2 hours ago
T
Shipping & Receiving Clerk
Thermon
Calgary, AB
- Full-time
Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions.…
Added 2 hours ago
HT
Assembly Technician (Contract)
Husky Technologies
Bolton, ON
- Full-time
Accurately report problems, issues, production delays, quality concerns, and non‑conformances to the appropriate team leader, engineering, or quality personnel.
Added 2 hours ago
HT
Designer, Development (Electrical)
Husky Technologies
Bolton, ON
- Full-time
…offers an opportunity to work with – and be challenged by – a team of great people. Our success is possible because of the creativity, intelligence and passion of our people around the…

BGIS

Property Services Coordinator II

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 6, 2026

Original job description

SUMMARY

The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

1. Project Management:

Doesn’t lead projects.

2. Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

3. Expertise:

Working knowledge in a specialized area.

4. Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator II oversees building operations by managing work orders, service contracts, and vendor performance. They also ensure compliance with health, safety, and environmental policies while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Contract Management
Invoice Processing
Vendor Management
Administrative Support
Customer Service
Communication
Microsoft Office
Oracle Cloud
Health and Safety Compliance
Procurement
Preventative Maintenance
Tendering
Reporting
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Contract Management
Invoice Processing
Vendor Management
Health and Safety
Procurement
Preventative Maintenance
Tendering
Microsoft Office
Oracle Cloud
Facility Management
Administrative Support
Customer Service
Reporting
Compliance
Safety Code
PPE
Building Maintenance

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