Find work in Canada.

327,945 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Save this search

Added 5 days ago
Property Services Coordinator
BGIS
Montreal, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 6 days ago
Property Services Coordinator
BGIS
Montreal, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 6 days ago
Property Services Coordinator
BGIS
Gatineau, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 6 days ago
Property Services Coordinator
BGIS
Gatineau, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 18 days ago
Property Services Coordinator
BGIS
Vancouver, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 19 days ago
Property Services Coordinator
BGIS
Vancouver, BC · Winnipeg, MB
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 1 month ago
Property Services Coordinator
BGIS
Edmonton, AB
Full-time
The Property Services Coordinator (PSC) supports the effective delivery of property services for Alberta Infrastructure facilities managed by BGIS. The role provides operational…
Added 1 month ago
Property Services Coordinator
BGIS
Gatineau, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator
Neighbours Community Homes
Toronto, ON
Full-time
The Coordinator works as a team member in Property Services to ensure that the department
Added 2 months ago
Property Services Coordinator
BGIS
Gatineau, QC · Ottawa, ON
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator
BGIS
Kelowna, British Columbia
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator II (Bilingual)
BGIS
Montreal, Quebec
Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 2 months ago
Property Services Coordinator
BGIS
Gatineau, Quebec
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 19 days ago
Property Services Coordinator
BGIS
Winnipeg, MB
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 1 month ago
Property Services Coordinator II
BGIS
Montreal, QC
Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 1 month ago
Property Services Coordinator
BGIS
Quebec, Quebec
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 3 days ago
Operations Coordinator
TalentSphere Staffing Solutions
Ottawa, ON
Contract
Our client is seeking an Operations Coordinator to support the day-to-day administrative operations of their Ottawa office. The successful candidate will be organized, dependable,…
Added 5 days ago
Cemetery Services Coordinator/Cremation Coordinator
Mount Pleasant Group
Pickering, ON
$71,059 to $75,974 CAD / year
Contract
We are looking for a Cemetery Services Coordinator/Cremation Coordinator at Duffin Meadows & Thornton Cemetery.
Added 23 days ago
FT - Maintenance and Administrative Coordinator - Vancouver
Connective
Vancouver, BC
The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their region. This may include…
Added 23 days ago
Systems Coordinator
Government of Alberta
Edmonton, AB
The systems Coordinator plans and coordinates the following services to users within the TA, the ministry and external stakeholders:
Added 1 month ago
Facilities Coordinator
Cushman & Wakefield
Dartmouth, NS
Full-time
Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred
Added 3 months ago
Terminal Leasing Coordinator
Vancouver Airport Authority
Vancouver, British Columbia
Full-time
We have a permanent, full-time opportunity for a Terminal Leasing Coordinator in the Commercial Services Department. Reporting to the Manager, Commercial Services, the successful candidate…
Added 3 hours ago
Facilities & Office Support Leader
GroupStrength Benefits Direct Inc.
Winnipeg, MB
Full-time
…coordinate the delivery of office operations and business support services. You will ensure facilities, lead management, licensing, employee onboarding and offboarding, events, and…
Added 3 hours ago
Facilities & Office Support Leader
GroupStrength Benefits Direct Inc.
Winnipeg, MB
Full-time
…coordinate the delivery of office operations and business support services. You will ensure facilities, lead management, licensing, employee onboarding and offboarding, events, and…

BGIS

Property Services Coordinator II

Montreal, QC, Canada

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Aug 18, 2026

Apply About employer

Applications open in a new tab.

Original job description

SUMMARY

The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

1. Project Management:

Doesn’t lead projects.

2. Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

3. Expertise:

Working knowledge in a specialized area.

4. Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [email protected]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

Apply About employer

More about this job

Responsibilities

Oversees and coordinates the delivery of building operation services, including work order and vendor management. Provides administrative support for health, safety, environmental, and financial processing tasks.

Requirements

Requires a high school diploma and up to one year of experience in office administration or service coordination. Candidates should possess strong communication skills and proficiency in Microsoft Office.

Skills

Work Order Management
Contract Management
Invoice Processing
Vendor Management
Health and Safety Compliance
Tendering Processes
Customer Service
Microsoft Office
Oracle Cloud
Financial Reporting
Administrative Support
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Facility Management
Work Orders
Purchase Orders
RFQs
Preventative Maintenance
HSE
PPE
Oracle Cloud
General Ledger
Tendering
Building Operations
Service Coordination
BGIS
Contract Administration

Report this job