Executive assistant jobs in Canada (841 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 841
Employers: 569

Advertised starting pay

Average starting payCAD / year: $71,075Across 123 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%247 listings
On-site: 69%582 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (17), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 1 month ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
Added 1 month ago
A-
Executive Assistant, Finance (12-months)
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
Added 1 month ago
Bilingual Executive Assistant
EY
Montreal, QC
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business…
Added 1 month ago
TP
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
- $120,000 to $130,000 CAD / year
- Full-time
Our client, a Canadian family enterprise requires an Executive Assistant to join their team. This is not just an administrative job. It is a high-impact role supporting the CEO and helping…
Added 1 month ago
E
Executive Assistant
Enwave
Toronto, ON
- Contract
Are you an organized, proactive professional who thrives in a fast-paced environment? Enwave is looking for an Executive Assistant for an 8-month contract who can bring structure to busy…
Added 1 month ago
YH
EXECUTIVE ASSISTANT AND BOARD LIAISON
YWCA Hamilton
Hamilton, ON
- Full-time
Added 1 month ago
CD
Executive Assistant/ Personal Assistant to CEO
Casa Dolce Casa
ON · Woodbridge, Ontario
- Full-time
Position Overview: The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer. This role is crucial in ensuring the smooth operation of the…
Added 1 month ago
V
Executive Assistant
Vale
Canada
- Full-time
Added 1 month ago
VF
Executive Assistant
Vancouver Fraser Port Authority
Vancouver, BC
- Full-time
Added 1 month ago
SJ
Executive Assistant, Foundation
St. Joseph's Health Care London
London, ON
- Full-time
Added 1 month ago
BR
Corporate Secretary
BJRC Recruiting
Toronto, ON
- Full-time
Added 1 month ago
KR
Executive Assistant
KINGSTON ROSS PASNAK LLP
Edmonton, AB
- Full-time
Added 1 month ago
Executive Assistant
Government of Alberta
AB
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $95,000 to $110,000 CAD / year
- Full-time
The OPPORTUNITY is with a client that is a stable and well-established organization. The organization is seeking an Executive Assistant to support three very busy Executives who are…
Added 1 month ago
Executive Assistant | Great West
The Canada Life Assurance Company
Toronto, ON
We are seeking a highly organized, proactive, and strategic Executive Assistant to support two members of Great West's Executive Leadership Team. As a trusted partner, you will manage…
Added 1 month ago
ON
Legislative Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
- Contract
Added 1 month ago
GI
EXECUTIVE ASSISTANT TO CEO
GMV India Pvt Ltd
Swift Current, SK
- Full-time
The Executive Assistant to the CEO in a manufacturing organization provides strategic and administrative support to ensure smooth coordination between corporate office, plant operations,…
Added 1 month ago
Executive Assistant
Moment Energy
Surrey, BC
Added 1 month ago
TE
Executive Assistant
Talent Edge
Vancouver, BC
- $75,000 to $95,000 CAD / year
- Full-time
As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market…
Added 1 month ago
BR
Senior Executive Assistant to CEO
BJRC Recruiting
Vaughan, ON
- $90,000 to $110,000 CAD / year
- Full-time
We are seeking an exceptional Senior Executive Assistant to the CEO to provide highly trusted, discreet and proactive support across the CEO's professional and personal affairs.
Added 1 month ago
ON
(Internal Applicants Only) Constituency Assistant
Ontario NDP Caucus
Toronto, ON · Scarborough, Ontario
- Full-time
Added 1 month ago
PG
Executive Assistant
Peoples Group
Toronto, ON
- Full-time
Added 1 month ago
FB
Executive Assistant & Concierge
Falk Built Ltd
Calgary, AB
- Full-time
As Falkbuilt enters its next stage of growth, we’re looking for an exceptional Executive Assistant to jo
Added 1 month ago
Executive Assistant
Government of Alberta
AB
Added 1 month ago
BO
Executive Assistant
Bank of China (Canada)
Markham, ON
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President & CEO. This role is responsible for coordinating executive…

BGIS

Senior Executive Administrative Assistant

Markham, ON, Canada

This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum.
Job type: Full-time
Experience: 3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Posting language: English
Posted: Sep 20, 2026

Original job description

Job Description

Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and creating seamless experiences for senior leaders?

We are seeking a highly professional Senior Executive Administrative Assistant to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional administrative support, offering the opportunity to provide comprehensive coordination of executive business activities, communications, travel, events, and select personal commitments.

The ideal candidate is resourceful, detail-oriented, highly discreet, and able to navigate competing priorities with confidence and professionalism. You will play a critical role in enabling executive effectiveness by managing day-to-day operations, overseeing complex logistics, and ensuring professional and personal commitments are executed seamlessly.

What You'll Do

Executive Support & Coordination

Provide comprehensive administrative support to the President, Canada and Global CEO.
Act as a trusted partner, managing both business priorities and select personal commitments with the highest level of professionalism and discretion.
Maintain complex and dynamic calendars, ensuring alignment of executive meetings, business priorities, travel, personal appointments, and key deadlines.
Prepare daily briefings and ensure executives are equipped with the information and materials required for appointments, meetings, and events.
Manage confidential information and communications with sound judgment and absolute discretion.
Serve as a key liaison between executives, internal teams, clients, and external stakeholders.
Support the executive office and reception area as required.

Executive & Personal Coordination

Coordinate professional and personal schedules to ensure seamless management of executive commitments.
Manage all aspects of business and personal travel, including flights, accommodations, transportation, itineraries, reservations, and contingency planning.
Assist with personal projects, correspondence, appointments, and special requests as required.
Coordinate household-related services, vendors, and logistics to support executive needs.
Provide support with personal errands and lifestyle coordination while maintaining strict confidentiality.
Anticipate needs, proactively resolve scheduling conflicts, and ensure priorities are effectively managed.
Deliver a high-touch, white-glove level of support that allows executives to focus on strategic and operational priorities.

Reporting & Communications

Coordinate the preparation and distribution of regional reports and executive updates.
Assist with data collection, information gathering, and preliminary analysis.
Draft and prepare executive presentations, newsletters, communications, correspondence, and reports.
Prepare meeting materials, agendas, and executive briefing documents.

Meetings, Events & Special Projects

Plan and coordinate executive meetings, leadership events, conferences, client engagements, recognition events, and fundraisers.
Arrange meeting logistics, coordinate attendees, and ensure materials are prepared in advance.
Record meeting minutes, track action items, and follow up on deliverables.
Support strategic projects and cross-functional initiatives as assigned.
Help deliver exceptional experiences for clients, guests, and stakeholders during executive events.

Other Responsibilities

Identify opportunities to improve administrative processes and operational efficiency.
Support special assignments and business initiatives as required.
Perform other related duties as assigned.

What You Bring

3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Experience supporting senior leaders, executives, or C-suite professionals is strongly preferred.
Exceptional organizational, planning, and time-management skills.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
Outstanding written and verbal communication skills.
Proven ability to manage complex calendars, travel arrangements, and competing priorities.
Strong problem-solving skills with a proactive, solutions-oriented mindset.
Ability to work independently with minimal supervision while maintaining a high level of accountability.
Exceptional interpersonal skills and a customer-service orientation.
Demonstrated ability to handle sensitive business and personal matters with discretion and professionalism.
Resourceful, adaptable, and capable of anticipating needs before they arise.
Leadership experience or experience supporting and coordinating others is considered an asset.

Why Join Us?

Work directly with the President, Canada and Global CEO in a highly visible and impactful role.
Become a trusted partner to senior leadership and gain exposure to strategic business operations and decision-making.
Take ownership of meaningful projects and initiatives that influence organizational success.
Join a collaborative, high-performing environment that values initiative, professionalism, and continuous improvement.
Enjoy a dynamic role where no two days are the same and where your contributions make a measurable impact.

If you are a polished, highly organized professional who enjoys creating order from complexity, building trusted relationships, and supporting executive success at the highest level, we encourage you to apply.

Join us and become an indispensable partner to our executive leadership team.

This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Provide comprehensive administrative and personal support to the Canadian President and Global CEO, managing complex calendars and travel logistics. Act as a key liaison for internal and external stakeholders while coordinating executive meetings, reports, and special projects.

Requirements

Requires 3 to 5 years of progressive administrative or executive support experience, preferably supporting C-suite professionals. Must be proficient in Microsoft Office Suite with exceptional organizational skills and the ability to handle sensitive information with absolute discretion.

Skills

Executive Support
Calendar Management
Travel Coordination
Microsoft Office Suite
Written Communication
Verbal Communication
Problem Solving
Time Management
Discretion
Event Planning
Project Coordination
Interpersonal Skills
Organization
Briefing Preparation
Stakeholder Management
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Travel Logistics
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Facility Management
Executive Briefings
Event Coordination
Confidentiality
Stakeholder Relations
Administrative Processes
Operational Efficiency
White-Glove Service
Project Management
BGIS
Integrated Facility Management

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