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Added 12 mins ago
AU
Executive Assistant to Provost
Adler University
Vancouver, BC
- Full-time
Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will…
Added 12 mins ago
CC
Retail Assistant Store Manager
Canna Cabana
Calgary, AB · Deer Valley, Calgary, AB
- Full-time
The Assistant Store Manager will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating the daily operations of…
Added 12 mins ago
OS
(PERMANENT FULL TIME) EXECUTIVE ASSISTANT - CLINICAL SERVICES
Ontario Shores Centre for Mental Health Sciences
Whitby, ON
- Full-time
To provide executive administrative support in the effective day-to-day management of Ontario Shores Centre for Mental Health Sciences (Ontario Shores) which frequently involves dealing…
Added 28 mins ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 28 mins ago
T&
Administrative Assistant - Bookkeeping Support
Talbot & Associates CPA
Thornhill, ON
- Full-time
We’re excited to welcome a motivated and experienced administrative professional to our team, supporting both day-to-day office operations and bookkeeping tasks as needed. This position…
Added 42 mins ago
AC
Administrative Assistant to the Chair, Community Studies
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
The Administrative Assistant provides administrative, academic, and governance support to Academic Chair of Community Studies, Associate Chairs, and program faculty to ensure the effective,…
Added 57 mins ago
AC
Administrative Assistant to the Chair, Police & Public Safety and Wellness
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
The Administrative Assistant provides comprehensive administrative, academic, and governance support to the Chair of Police & Public Safety and Chair of Wellness, along with Associate…
Added 57 mins ago
RJ
Client Service Coordinator/Administrative Assistant
Raymond James Ltd.
Waterloo, ON
- Full-time
BLA Private Wealth is a wealth management advisory practice committed to delivering exceptional client experiences and high ‑ quality financial guidance. We are seeking a reliable,…
Added 57 mins ago
Administrator, Bakery - Reception (18 month contract)
Aspire Bakeries
Brantford, ON
We are seeking an Administrative Assistant / Receptionist (18 month contract role) to join our team at our Brantford bakery. As an Administrative Assistant / Receptionist, you will be…
Added 58 mins ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
The Grid Operations & Transformation (GO&T) Administrative Assistant is a largely unsupervised position accountable for supporting S4 Director of Grid Operations & Transformation, the GO&T…
Added 58 mins ago
VC
Administrative Assistant I, Meals on Wheels - Casual
VON Canada (Ontario)
North Bay, ON
- $19.61 to $20.84 CAD / hour
Are you passionate about health care and ready to make a meaningful impact in your community? This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives…
Added 1 hour ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Crime Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 1 hour ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 hour ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development,…
Added 1 hour ago
VC
Administrative Assistant I, Meals on Wheels - Casual
VON Canada
North Bay, ON
- $19.61 to $20.84 CAD / hour
- Temporary
Are you passionate about health care and ready to make a meaningful impact in your community? This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives…
Added 1 hour ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
This is a full-time, on-site Executive Assistant & Office Manager role based in Calgary, AB. The position provides comprehensive executive support, including calendar management, meeting…
Added 1 hour ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
The Department Secretary provides senior level administrative support to the Ceremonies and Events Office and holds responsibility for its smooth operation. This position acts as a central…
Added 1 hour ago
DT
Assistant Manager II
Dollar Tree Stores
New Westminster, BC
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 1 hour ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
In this role, you will provide Executive Administrative support to the Global Head of Tax and their immediate team. Your positive attitude and superior customer service, organizational,…
Added 1 hour ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience…
Added 2 hours ago
TM
Administrative Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary
The Administrative Assistant provides administrative support to the Executive Director, Marketing. Promotes and facilitates the effective operation of the office of the Executive Director…
Added 2 hours ago
YU
Registration and Program Assistant (Bilingual)
York University
Toronto, ON
- Full-time
PLEASE NOTE: This position requires excellent English and French or Spanish - speaking and written communications skills.
Added 2 hours ago
PS
Administrative Assistant, National Conferences and Convention
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
Under the direction of the Manager, Convention, Conferences and Project, the Administrative Assistant – National Conferences & Conventions provides a full range of administrative support,…
Added 2 hours ago
DT
Assistant Manager I
Dollar Tree Stores
Toronto, ON
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 2 hours ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…

BGIS

Senior Executive Administrative Assistant

Markham, ON, Canada

This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum.
Job type: Full-time
Experience: 3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Posting language: English
Posted: Sep 20, 2026

Original job description

Job Description

Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and creating seamless experiences for senior leaders?

We are seeking a highly professional Senior Executive Administrative Assistant to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional administrative support, offering the opportunity to provide comprehensive coordination of executive business activities, communications, travel, events, and select personal commitments.

The ideal candidate is resourceful, detail-oriented, highly discreet, and able to navigate competing priorities with confidence and professionalism. You will play a critical role in enabling executive effectiveness by managing day-to-day operations, overseeing complex logistics, and ensuring professional and personal commitments are executed seamlessly.

What You'll Do

Executive Support & Coordination

Provide comprehensive administrative support to the President, Canada and Global CEO.
Act as a trusted partner, managing both business priorities and select personal commitments with the highest level of professionalism and discretion.
Maintain complex and dynamic calendars, ensuring alignment of executive meetings, business priorities, travel, personal appointments, and key deadlines.
Prepare daily briefings and ensure executives are equipped with the information and materials required for appointments, meetings, and events.
Manage confidential information and communications with sound judgment and absolute discretion.
Serve as a key liaison between executives, internal teams, clients, and external stakeholders.
Support the executive office and reception area as required.

Executive & Personal Coordination

Coordinate professional and personal schedules to ensure seamless management of executive commitments.
Manage all aspects of business and personal travel, including flights, accommodations, transportation, itineraries, reservations, and contingency planning.
Assist with personal projects, correspondence, appointments, and special requests as required.
Coordinate household-related services, vendors, and logistics to support executive needs.
Provide support with personal errands and lifestyle coordination while maintaining strict confidentiality.
Anticipate needs, proactively resolve scheduling conflicts, and ensure priorities are effectively managed.
Deliver a high-touch, white-glove level of support that allows executives to focus on strategic and operational priorities.

Reporting & Communications

Coordinate the preparation and distribution of regional reports and executive updates.
Assist with data collection, information gathering, and preliminary analysis.
Draft and prepare executive presentations, newsletters, communications, correspondence, and reports.
Prepare meeting materials, agendas, and executive briefing documents.

Meetings, Events & Special Projects

Plan and coordinate executive meetings, leadership events, conferences, client engagements, recognition events, and fundraisers.
Arrange meeting logistics, coordinate attendees, and ensure materials are prepared in advance.
Record meeting minutes, track action items, and follow up on deliverables.
Support strategic projects and cross-functional initiatives as assigned.
Help deliver exceptional experiences for clients, guests, and stakeholders during executive events.

Other Responsibilities

Identify opportunities to improve administrative processes and operational efficiency.
Support special assignments and business initiatives as required.
Perform other related duties as assigned.

What You Bring

3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Experience supporting senior leaders, executives, or C-suite professionals is strongly preferred.
Exceptional organizational, planning, and time-management skills.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
Outstanding written and verbal communication skills.
Proven ability to manage complex calendars, travel arrangements, and competing priorities.
Strong problem-solving skills with a proactive, solutions-oriented mindset.
Ability to work independently with minimal supervision while maintaining a high level of accountability.
Exceptional interpersonal skills and a customer-service orientation.
Demonstrated ability to handle sensitive business and personal matters with discretion and professionalism.
Resourceful, adaptable, and capable of anticipating needs before they arise.
Leadership experience or experience supporting and coordinating others is considered an asset.

Why Join Us?

Work directly with the President, Canada and Global CEO in a highly visible and impactful role.
Become a trusted partner to senior leadership and gain exposure to strategic business operations and decision-making.
Take ownership of meaningful projects and initiatives that influence organizational success.
Join a collaborative, high-performing environment that values initiative, professionalism, and continuous improvement.
Enjoy a dynamic role where no two days are the same and where your contributions make a measurable impact.

If you are a polished, highly organized professional who enjoys creating order from complexity, building trusted relationships, and supporting executive success at the highest level, we encourage you to apply.

Join us and become an indispensable partner to our executive leadership team.

This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Provide comprehensive administrative and personal support to the Canadian President and Global CEO, managing complex calendars and travel logistics. Act as a key liaison for internal and external stakeholders while coordinating executive meetings, reports, and special projects.

Requirements

Requires 3 to 5 years of progressive administrative or executive support experience, preferably supporting C-suite professionals. Must be proficient in Microsoft Office Suite with exceptional organizational skills and the ability to handle sensitive information with absolute discretion.

Skills

Executive Support
Calendar Management
Travel Coordination
Microsoft Office Suite
Written Communication
Verbal Communication
Problem Solving
Time Management
Discretion
Event Planning
Project Coordination
Interpersonal Skills
Organization
Briefing Preparation
Stakeholder Management
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Travel Logistics
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Facility Management
Executive Briefings
Event Coordination
Confidentiality
Stakeholder Relations
Administrative Processes
Operational Efficiency
White-Glove Service
Project Management
BGIS
Integrated Facility Management

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