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Added 11 mins ago
Research Assistant (Pre-Doc Intern)
University of British Columbia
Vancouver, BC · UBCV | Iona Building (IONA)
Full-time
This is a research assistant position within a research project involving a variety of projects and sophisticated research methods. The work requires considerable judgement in the…
Added 26 mins ago
Senior Administrative Assistant/Secretary
Mercer
Toronto, ON
Other
We are seeking a highly organized and proactive Administrative Assistant to support our investments leadership team. This role is an important part of the team, helping ensure smooth…
Added 1 hour ago
Co-op, Assistant Coordinator, Design
Aecon
Toronto, ON
Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s…
Added 1 hour ago
Administrative Assistant
Artemis Gold - Blackwater Project
BC
Other
Be a safety leader and respect the traditional territories and culture of the Indigenous communities which host the project site.
Added 1 hour ago
C# Web Developer Intern
Midea America
ON · Ontario, Canada
$18 to $22 CAD / hour
Full-time
Midea America Canada Corporation (MACC) is a Global leader in home appliances manufacturing, dedicated to improving the lives of consumers through innovative, high-quality products. At…
Added 1 hour ago
Senior Administrative Assistant/Secretary
Marsh McLennan
Toronto, ON
Full-time
We are seeking a highly organized and proactive Administrative Assistant to support our investments leadership team. This role is an important part of the team, helping ensure smooth…
Added 2 hours ago
Administrator
NS Modular
AB · Edmonton, AB
Full-time
NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS…
Added 4 hours ago
General Superintendent
Bird Construction
Mississauga, ON
Full-time
…from $100 million to $350 million + in value. Reporting to the Project Director, this role provides overall site leadership, ensuring projects are executed safely, efficiently, and in…
Added 5 hours ago
Executive Director, Capital Infrastructure Development and Implementation
Government of Alberta
AB · Edmonton, AB
$153,902 to $202,256 CAD / year
Full-time
…direction to three units: capital infrastructure planning, capital project delivery and capital systems coordination. The units consist of professional and technical staff that are located…
Added 6 hours ago
Project Assistant
Bruneau Électrique Inc
Joliette, QC
Full-time
We are looking for a Project Assistant to join Nicolas's team in the Service Department in Joliette.
Added 7 hours ago
Student Accounting Assistant
Bird Construction
Mississauga, ON
Full-time
Student Accounting AssistantOur internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area of…
Added 7 hours ago
Assistant Property Manager
BGO Real Estate
ON · Mississauga, ON
Full-time
Assistant Property Manager provides operational, financial, and tenant-focused support to the Property Manager to ensure efficient day-to-day portfolio operations, strong tenant…
Added 7 hours ago
Project Assistant
Bird Construction
Mississauga, ON
Full-time
Project AssistantReporting to the Finance Support Manager, the Project Assistant will be responsible for assisting with all project related duties. This includes processing vendor invoices,…
Added 7 hours ago
Executive Assistant to the CEO
WSP
Montreal, QC
At least 5 years of experience supporting C-suite executives, ideally a CEO, CFO, or equivalent leader.
Added 8 hours ago
Executive Assistant to the CEO
WSP in Canada
Montreal, QC
Full-time
At least 5 years of experience supporting C-suite executives, ideally a CEO, CFO, or equivalent leader.
Added 19 hours ago
Administrative Assistant, Political Science, Faculty of Arts
University of Calgary
Calgary, AB
Part-time
The Department of Political Science in the Faculty of Arts invites applications for an Administrative Assistant position. This Part-time Fixed Term position is for approximately 1 year…
Added 21 hours ago
Consultant, Senior Consultant or Assistant Manager - External & Internal Audit
Deloitte
Toronto, ON
Full-time
…recommend creative solutions and employ a structured approach to project management to ensure complete client satisfaction and project…
Added 23 hours ago
Canada Impact+ Emerging Leader in the Chemistry of Wildfires - Assistant Professor
The University of British Columbia
Kelowna, BC
Full-time
Assistant Professor (tenure track)– Canada Impact+ Emerging Leader in the Chemistry of Wildfires
Added 1 day ago
Project Administrative Assistant
Pomerleau
Toronto, ON
Full-time
As a Project Administrative Assistant working on the WAHA Project team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks.…
Added 1 day ago
Executive Assistant to the Senior Executive Vice President, IT
The Citco Group Limited
Toronto, ON
Full-time
Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under…
Added 1 day ago
Controller – Western Canada (Industrial Processing and Operations)
Lock Search Group
Vancouver, BC · Greater Vancouver, BC
Full-time
Our client is a leader in their sector, operating at the intersection of inbound logistics, environmental stewardship, and industrial manufacturing. Operating facilities across Western…
Added 1 day ago
Senior Executive Assistant
EPCOR
AB · Edmonton, Alberta
Full-time
Position: Senior Executive Assistant – Full-Time, Permanent
Added 1 day ago
Executive Assistant
Ecolab Inc.
Calgary, AB
Full-time
Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.
Added 1 day ago
Executive Director, Capital Infrastructure Development and Implementation
Government of Alberta
AB
…direction to three units: capital infrastructure planning, capital project delivery and capital systems coordination. The units consist of professional and technical staff that are located…
Added 1 day ago
Executive Assistant
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
Full-time
Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

BGIS

Senior Executive Administrative Assistant

Markham, ON, Canada

Pay: This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum.
Job type: Full-time
Apply by: Oct 17, 2026
Experience: 3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Posting language: English
Posted: Sep 20, 2026

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Original job description

Job Description

Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and creating seamless experiences for senior leaders?

We are seeking a highly professional Senior Executive Administrative Assistant to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional administrative support, offering the opportunity to provide comprehensive coordination of executive business activities, communications, travel, events, and select personal commitments.

The ideal candidate is resourceful, detail-oriented, highly discreet, and able to navigate competing priorities with confidence and professionalism. You will play a critical role in enabling executive effectiveness by managing day-to-day operations, overseeing complex logistics, and ensuring professional and personal commitments are executed seamlessly.

What You'll Do

Executive Support & Coordination

Provide comprehensive administrative support to the President, Canada and Global CEO.
Act as a trusted partner, managing both business priorities and select personal commitments with the highest level of professionalism and discretion.
Maintain complex and dynamic calendars, ensuring alignment of executive meetings, business priorities, travel, personal appointments, and key deadlines.
Prepare daily briefings and ensure executives are equipped with the information and materials required for appointments, meetings, and events.
Manage confidential information and communications with sound judgment and absolute discretion.
Serve as a key liaison between executives, internal teams, clients, and external stakeholders.
Support the executive office and reception area as required.

Executive & Personal Coordination

Coordinate professional and personal schedules to ensure seamless management of executive commitments.
Manage all aspects of business and personal travel, including flights, accommodations, transportation, itineraries, reservations, and contingency planning.
Assist with personal projects, correspondence, appointments, and special requests as required.
Coordinate household-related services, vendors, and logistics to support executive needs.
Provide support with personal errands and lifestyle coordination while maintaining strict confidentiality.
Anticipate needs, proactively resolve scheduling conflicts, and ensure priorities are effectively managed.
Deliver a high-touch, white-glove level of support that allows executives to focus on strategic and operational priorities.

Reporting & Communications

Coordinate the preparation and distribution of regional reports and executive updates.
Assist with data collection, information gathering, and preliminary analysis.
Draft and prepare executive presentations, newsletters, communications, correspondence, and reports.
Prepare meeting materials, agendas, and executive briefing documents.

Meetings, Events & Special Projects

Plan and coordinate executive meetings, leadership events, conferences, client engagements, recognition events, and fundraisers.
Arrange meeting logistics, coordinate attendees, and ensure materials are prepared in advance.
Record meeting minutes, track action items, and follow up on deliverables.
Support strategic projects and cross-functional initiatives as assigned.
Help deliver exceptional experiences for clients, guests, and stakeholders during executive events.

Other Responsibilities

Identify opportunities to improve administrative processes and operational efficiency.
Support special assignments and business initiatives as required.
Perform other related duties as assigned.

What You Bring

3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Experience supporting senior leaders, executives, or C-suite professionals is strongly preferred.
Exceptional organizational, planning, and time-management skills.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
Outstanding written and verbal communication skills.
Proven ability to manage complex calendars, travel arrangements, and competing priorities.
Strong problem-solving skills with a proactive, solutions-oriented mindset.
Ability to work independently with minimal supervision while maintaining a high level of accountability.
Exceptional interpersonal skills and a customer-service orientation.
Demonstrated ability to handle sensitive business and personal matters with discretion and professionalism.
Resourceful, adaptable, and capable of anticipating needs before they arise.
Leadership experience or experience supporting and coordinating others is considered an asset.

Why Join Us?

Work directly with the President, Canada and Global CEO in a highly visible and impactful role.
Become a trusted partner to senior leadership and gain exposure to strategic business operations and decision-making.
Take ownership of meaningful projects and initiatives that influence organizational success.
Join a collaborative, high-performing environment that values initiative, professionalism, and continuous improvement.
Enjoy a dynamic role where no two days are the same and where your contributions make a measurable impact.

If you are a polished, highly organized professional who enjoys creating order from complexity, building trusted relationships, and supporting executive success at the highest level, we encourage you to apply.

Join us and become an indispensable partner to our executive leadership team.

This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [email protected]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Provide comprehensive administrative and personal support to the Canadian President and Global CEO, managing complex calendars and travel logistics. Act as a key liaison for internal and external stakeholders while coordinating executive meetings, reports, and special projects.

Requirements

Requires 3 to 5 years of progressive administrative or executive support experience, preferably supporting C-suite professionals. Must be proficient in Microsoft Office Suite with exceptional organizational skills and the ability to handle sensitive information with absolute discretion.

Skills

Executive Support
Calendar Management
Travel Coordination
Microsoft Office Suite
Written Communication
Verbal Communication
Problem Solving
Time Management
Discretion
Event Planning
Project Coordination
Interpersonal Skills
Organization
Briefing Preparation
Stakeholder Management
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Travel Logistics
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Facility Management
Executive Briefings
Event Coordination
Confidentiality
Stakeholder Relations
Administrative Processes
Operational Efficiency
White-Glove Service
Project Management
BGIS
Integrated Facility Management

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