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Added 45 mins ago
School Bus Driver West End
First Student
Ottawa, ON
Internship
Previous experience as a teacher, commercial driver, social worker, classroom assistant, hospitality worker, or customer service or retail associate.
Added 1 hour ago
Executive Assistant
Information and Privacy Commissioner of Ontario
Toronto, ON
Full-time
Reporting to the Assistant Commissioner, you will support day-to-day divisional operations, coordinate priorities and projects, and provide responsive service to divisional Directors and…
Added 1 hour ago
Pharmacy Assistant (Montrose - High River)
Calgary Co-operative Association Limited
High River, AB
…for our members and customers of Calgary Co-op. The Pharmacy Assistant position reports to the Pharmacy manager and assists with the technical aspects of dispensing prescriptions &…
Added 2 hours ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Moncton, NB
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Hamilton, ON
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Hamilton, ON
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Vancouver, BC
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
Assistant Store Manager - Hazeldean Mall
RCL - Reitmans Canada Ltd/Ltée
Ottawa, ON
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 4 hours ago
MAC Upper Canada Mall Key Holder
Estée Lauder Companies
Newmarket, ON
Full-time
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 4 hours ago
Reporting Assistant
Yemen HR Consulting
Aden
Internship
Daily support for information management and reporting functions within the Programs and Field Operations Department, through providing operational assistance in receiving information and…
Added 4 hours ago
Assistant Manager
Mphasis
Vancouver, BC
Full-time
The IT Manager is responsible for leading the organization's infrastructure operations, including Linux and Windows server environments, enterprise networking, cloud technologies,…
Added 5 hours ago
Executive Assistant, Administration Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 5 hours ago
Assistant Store Manager - Hazeldean Mall
Reitmans (Canada) Ltée/Ltd
Ottawa, ON
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 6 hours ago
Office Assistant
Urbanwindows
Vaughan, ON
Contract
Urbanwindows is seeking a dependable, organized, and proactive Office Assistant to support daily office operations and help maintain an efficient, welcoming workplace. This on-site role is…
Added 6 hours ago
Senior Executive Administrative Assistant
BGIS
Markham, ON
Full-time
We are seeking a highly professional Senior Executive Administrative Assistant to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional…
Added 6 hours ago
Executive Assistant
Options Consulting Solutions
Mississauga, ON
$85,000 to $105,000 CAD / year
Full-time
Executive Assistant - Support a C-suite leader. Lead the function around them.
Added 7 hours ago
Store Manager-Highstreet Shopping Centre
Pandora
Abbotsford, BC
Full-time
…sales. As the Store Manager, you will coach and manage a team of Assistant Store Manager, Sales Leads and Sales…
Added 8 hours ago
Administrative Assistant - Magrath Dental
dentalcorp
Edmonton, AB · Magrath Dental
Full-time
Added 8 hours ago
Assistant Team Leader
Dollarama
Lac-Mégantic, QC
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 8 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 8 hours ago
Administrative Assistant 6
City of Saint John
Saint John, NB
Full-time
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 10 hours ago
Dental Assistant
The Salvation Army Canada and Bermuda Territory
BC · Cranbrook, BC · East Kootenay Circuit
Part-time
Assist Registered Nurse, Occupational Therapist, and Psychotherapist in their day-to-day duties and routine operations.
Added 11 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 11 hours ago
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
Full-time
Hours of Work: In order to provide the necessary patient care, our operations run 24/7. There is the expectation that you are available to work weekdays, weekends and all shifts (days,…
Added 11 hours ago
Dental Assistant
The Salvation Army in Canada
Cranbrook, BC
Part-time
Assist Registered Nurse, Occupational Therapist, and Psychotherapist in their day-to-day duties and routine operations.

BGIS

Senior Executive Administrative Assistant

Markham, ON, Canada

Pay: This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum.
Job type: Full-time
Apply by: Oct 17, 2026
Experience: 3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Posting language: English
Posted: Sep 20, 2026

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Original job description

Job Description

Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and creating seamless experiences for senior leaders?

We are seeking a highly professional Senior Executive Administrative Assistant to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional administrative support, offering the opportunity to provide comprehensive coordination of executive business activities, communications, travel, events, and select personal commitments.

The ideal candidate is resourceful, detail-oriented, highly discreet, and able to navigate competing priorities with confidence and professionalism. You will play a critical role in enabling executive effectiveness by managing day-to-day operations, overseeing complex logistics, and ensuring professional and personal commitments are executed seamlessly.

What You'll Do

Executive Support & Coordination

Provide comprehensive administrative support to the President, Canada and Global CEO.
Act as a trusted partner, managing both business priorities and select personal commitments with the highest level of professionalism and discretion.
Maintain complex and dynamic calendars, ensuring alignment of executive meetings, business priorities, travel, personal appointments, and key deadlines.
Prepare daily briefings and ensure executives are equipped with the information and materials required for appointments, meetings, and events.
Manage confidential information and communications with sound judgment and absolute discretion.
Serve as a key liaison between executives, internal teams, clients, and external stakeholders.
Support the executive office and reception area as required.

Executive & Personal Coordination

Coordinate professional and personal schedules to ensure seamless management of executive commitments.
Manage all aspects of business and personal travel, including flights, accommodations, transportation, itineraries, reservations, and contingency planning.
Assist with personal projects, correspondence, appointments, and special requests as required.
Coordinate household-related services, vendors, and logistics to support executive needs.
Provide support with personal errands and lifestyle coordination while maintaining strict confidentiality.
Anticipate needs, proactively resolve scheduling conflicts, and ensure priorities are effectively managed.
Deliver a high-touch, white-glove level of support that allows executives to focus on strategic and operational priorities.

Reporting & Communications

Coordinate the preparation and distribution of regional reports and executive updates.
Assist with data collection, information gathering, and preliminary analysis.
Draft and prepare executive presentations, newsletters, communications, correspondence, and reports.
Prepare meeting materials, agendas, and executive briefing documents.

Meetings, Events & Special Projects

Plan and coordinate executive meetings, leadership events, conferences, client engagements, recognition events, and fundraisers.
Arrange meeting logistics, coordinate attendees, and ensure materials are prepared in advance.
Record meeting minutes, track action items, and follow up on deliverables.
Support strategic projects and cross-functional initiatives as assigned.
Help deliver exceptional experiences for clients, guests, and stakeholders during executive events.

Other Responsibilities

Identify opportunities to improve administrative processes and operational efficiency.
Support special assignments and business initiatives as required.
Perform other related duties as assigned.

What You Bring

3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Experience supporting senior leaders, executives, or C-suite professionals is strongly preferred.
Exceptional organizational, planning, and time-management skills.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
Outstanding written and verbal communication skills.
Proven ability to manage complex calendars, travel arrangements, and competing priorities.
Strong problem-solving skills with a proactive, solutions-oriented mindset.
Ability to work independently with minimal supervision while maintaining a high level of accountability.
Exceptional interpersonal skills and a customer-service orientation.
Demonstrated ability to handle sensitive business and personal matters with discretion and professionalism.
Resourceful, adaptable, and capable of anticipating needs before they arise.
Leadership experience or experience supporting and coordinating others is considered an asset.

Why Join Us?

Work directly with the President, Canada and Global CEO in a highly visible and impactful role.
Become a trusted partner to senior leadership and gain exposure to strategic business operations and decision-making.
Take ownership of meaningful projects and initiatives that influence organizational success.
Join a collaborative, high-performing environment that values initiative, professionalism, and continuous improvement.
Enjoy a dynamic role where no two days are the same and where your contributions make a measurable impact.

If you are a polished, highly organized professional who enjoys creating order from complexity, building trusted relationships, and supporting executive success at the highest level, we encourage you to apply.

Join us and become an indispensable partner to our executive leadership team.

This is a regular, full-time position with a salary range of $60,000 to $85,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [email protected]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Provide comprehensive administrative and personal support to the Canadian President and Global CEO, managing complex calendars and travel logistics. Act as a key liaison for internal and external stakeholders while coordinating executive meetings, reports, and special projects.

Requirements

Requires 3 to 5 years of progressive administrative or executive support experience, preferably supporting C-suite professionals. Must be proficient in Microsoft Office Suite with exceptional organizational skills and the ability to handle sensitive information with absolute discretion.

Skills

Executive Support
Calendar Management
Travel Coordination
Microsoft Office Suite
Written Communication
Verbal Communication
Problem Solving
Time Management
Discretion
Event Planning
Project Coordination
Interpersonal Skills
Organization
Briefing Preparation
Stakeholder Management
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Travel Logistics
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Facility Management
Executive Briefings
Event Coordination
Confidentiality
Stakeholder Relations
Administrative Processes
Operational Efficiency
White-Glove Service
Project Management
BGIS
Integrated Facility Management

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