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Added 11 mins ago
Branch Operations Supervisor
Farm Business Consultants
Grande Prairie, AB
Other
…entrepreneurs and small business owners, including farmers, construction contractors, skilled trades, and self-employed professionals. At FBC, a membership is more than just a single tax…
Added 11 mins ago
Equipment Coordinator - Michels Canada
Michels Corporation
Nisku, AB
…because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in…
Added 25 mins ago
Accounts Payable Coordinator
METTKO
Toronto, ON · North York, ON
Full-time
METTKO is seeking an organized and detail-oriented Accounts Payable Coordinator to join our Accounting team.
Added 25 mins ago
Virtual Design and Construction Coordinator
EllisDon
Ottawa, ON
Full-time
You As a Virtual Design And Construction Coordinator Will
Added 25 mins ago
Coordonnateur de projet I / Project Coordinator I
First Onsite - CA
Dorval, QC
Full-time
Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Project Coordinator (Internally known as Project Coordinator I), you'll be the steady…
Added 55 mins ago
Sr. Quality Assurance Coordinator
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Hamilton, ON
…proudly serves public and private sector clients through its Construction and Concessions…
Added 55 mins ago
Warehouse Coordinator
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AB · Mackenzie
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Added 1 hour ago
Project Coordinator
Urban Systems
Kelowna, BC
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Added 1 hour ago
MHCA WorkSafely Training Coordinator
Manitoba Heavy Construction Association
Winnipeg, MB
Full-time
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Added 1 hour ago
Facilities Coordinator
Akelius Residential Property AB
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Then you might be our next Facility Coordinator.
Added 1 hour ago
Project Coordinator - Victoria
Axiom Builders
Victoria, BC
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Added 1 hour ago
HSE Coordinator
Golderado Contracting Corp
AB · Edmonton, AB
Full-time
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Added 1 hour ago
Rock Mechanics Lab Coordinator
WSP
Burlington, ON
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Added 1 hour ago
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Ledcor
Toronto, ON · Caledon, ON
Full-time
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Added 2 hours ago
Coordinator – Building Maintenance
Bruneau Électrique Inc
Joliette, QC
Full-time
The Bruneau Group (Gestrago) is a group of companies firmly established in the construction industry. Its main entity, Bruneau Électrique, aims to become a leading provider of electrical…
Added 2 hours ago
Overhead Crane Technician - FIFO 14/14
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Regina, SK
Internship
Liaise with the Safety Coordinator ensuring that colleagues follow all safety policies and procedures.
Added 2 hours ago
Projects & Services - Field Construction Manager, Fort McMurray
Chemelex
Fort McMurray, AB
Step into Construction Coordinator responsibilities when required to maintain continuity of field operations.
Added 2 hours ago
Coordonnateur Des Opérations MRO/ MRO Operations Coordinator
Aston Carter
Dorval, QC
$55,000 CAD / year
Full-time
…grandes fenêtres en verre et une zone de cafétéria extérieure en construction. Le bureau et l'usine sont climatisés en été et chauffés en hiver. L'entreprise offre un environnement très…
Added 2 hours ago
2026-240; Mechanical Asset Coordinator
City of Burnaby
Burnaby, BC
Full-time
…repair and replacement, make recommendations on project design, construction and maintenance, and determine project priorities. Ability to oversee subordinates and contractors engaged in…
Added 2 hours ago
Project Manager – Operations & Innovation
Footage Tools Inc.
Vaughan, ON
Internship
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Added 2 hours ago
Health, Safety & Environment Advisor
Black & McDonald Limited
Pickering, ON
Full-time
…findings and field reports to Trades Superintendent, Subcontract Coordinator and Site Manager for…
Added 2 hours ago
Project Coordinator, Commissioning – Industrial West
Bird Construction
Regina, SK
Full-time
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Added 2 hours ago
Coordinator, Pre-Construction
Aecon
Calgary, AB
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Added 3 hours ago
Project Coordinator Capital Development - Redevelopment
William Osler Health System
Brampton, ON
Full-time
Working within the Capital Development Department, the Project Coordinator will report through the AVP/Director, Capital Development.
Added 3 hours ago
Drafter
Wright Construction Western Inc.
Saskatoon, SK
Full-time
About the Company: With our head office in Saskatoon, Wright Construction represents the longest operating construction company in the Province of Saskatchewan and in the City of Saskatoon.…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

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Original job description

SUMMARY

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

KNOWLEDGE & SKILLS

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Service Coordinator provides administrative and operational support for HVAC service operations, including estimating, quoting, and repair coordination. They are responsible for maintaining accurate service records, managing financial documentation, and ensuring efficient execution of service work.

Requirements

Candidates must have 3 to 5 years of experience in project administration or service coordination. A community college diploma or equivalent training is required for this position.

Skills

Service coordination
Project administration
Estimating
Quoting
Financial administration
Scheduling
Data integrity
MS Office
Excel
Documentation
Reporting
Contract management
Budget tracking
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Service Coordinator
Project Administration
Estimating
Quoting
Financial Administration
Work Orders
Scheduling
Technician Support
Data Integrity
MS Office
Excel
CRM
Service Management
Budget Tracking
Invoicing
Contract Compliance
Reporting
Operations Support
Documentation

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