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Added 15 hours ago
SC
IT Site Manager
STERIS Canada ULC (Canada Manufacturing)
Quebec, QC
- Full-time
…ensuring technology enables the success of our manufacturing and business operations. You will lead a local IT team, oversee infrastructure and systems that support day-to-day operations,…
Added 21 hours ago
IP
Junior Buyer
Iconic Power Systems Inc.
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Full-time
Bachelor's degree in Supply Chain, Business, Operations Management, Engineering, or a related field is considered an asset.
Added 23 hours ago
B
Electronics Technician
Brunel
Montreal, QC · Greater Montreal Metropolitan Area
- $55 to $70 CAD / hour
- Contract
We are looking for a highly motivated candidate to join our team as Electronics Technician to support research and development activities and existing product maintenance. The ideal…
Added 1 day ago
Service Specialist II (Field Technician Fire Alarm Systems – Service)
Siemens
Calgary, AB
Maintain accurate and up-to-date site files and contract documentation.
Added 1 day ago
Service Specialist I (Field Technician Fire Alarm Systems – Service) Richmond / Vancouver BC
Siemens
Richmond, BC · Vancouver, BC
As a Service Specialist I (Field Technician Fire Alarm Systems), you will serve as a trusted technical advisor supporting customers throughout the region. In this role, you will be…
Added 1 day ago
R
Substation High Voltage Electrical Technician
REXEL
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
The successful candidate will be responsible for taking both an inside and hands-on field role in our Power Technical Services department covering all facets of the high voltage electrical…
Added 1 day ago
Technical Project Manager – Building Automation Systems (BAS) - Calgary, AB
Siemens
Calgary, AB
Previous experience as a Field Technician in the Building Automation domain.
Added 1 day ago
Project Manager – Building Automation Systems (BAS) & HVAC Controls Projects, Vancouver BC
Siemens
Richmond, BC · Vancouver, BC
Previous experience as a Field Technician in the Building Automation domain.
Added 1 day ago
F
Webber - Road Maintenance Technician - Burlington - Infrastructure Management
Ferrovial
Hamilton, ON · CAN - Webber - Infra - Hamilton
- Full-time
…worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and…
Added 1 day ago
LP
Laboratory Technician III
Lethbridge Polytechnic
Lethbridge, AB
- Full-time
…practical and innovative learning experiences. The Centre for Business, Arts, and Sciences (CBAS) delivers a range of certificate, diploma, university transfer, including Agriculture…
Added 1 day ago
RS
Sr Field Service Technician
Rapiscan Systems
Vancouver, BC
- $38 to $48 USD / hour
- Full-time
We are currently seeking a Senior Field Service Technician to be part of our fast paced and quality focused team. ** The candidate for this position will need to be based out of Vancouver,…
Added 1 day ago
OC
Conduct Operations Lead (Contract up to 14 Months)
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario
Toronto, ON
- $116,000 to $145,000 CAD / year
- Contract
Employment Status: Contract – Up to 14 months
Added 1 day ago
NG
Mobile Maintenance Planner
New Gold Inc.
Kamloops, BC
- Full-time
…meeting 2-3 days in advance of the work to obtain & action technician feedback, assembly of all the work instructions, diagrams, schematics, tools list and everything that is required for…
Added 2 days ago
V
Clinical Laboratory Technician (15 Month Contract)
VitalBio
Oakville, ON
- $40,000 to $50,000 CAD / year
- Contract
Bachelor’s or master’s degree in life sciences, biochemistry, medical laboratory science, bioengineering or a related field; equivalent experience considered.
Added 2 days ago
T
Information Technology Specialist
TECEZE
Vancouver, BC
- Contract
We are looking for an experienced End User Support Engineer / Smart Hands & Eyes Technician to provide onsite IT support to end users and deliver hands-on assistance to remote…
Added 2 days ago
S
Project Manager – Building Automation Systems (BAS) & HVAC Controls Projects, Vancouver BC
Siemens
Vancouver, BC
- Full-time
Previous experience as a Field Technician in the Building Automation domain.
Added 2 days ago
B
Service Coordinator, Technical Services HVAC
BGIS
Ottawa, ON
- Full-time
…administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service…
Added 2 days ago
J
Sr. Mech and Robotics Tech
JLL
Pitt Meadows, BC
- Full-time
…managing projects. You will help train, and mentor service and contract…
Added 2 days ago
B
Service Coordinator, Technical Services HVAC
BGIS
Ottawa, ON
- Full-time
…administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service…
Added 3 days ago
J
Sr. Mech and Robotics Tech
JLL
Burnaby, BC
- Full-time
…managing projects. You will help train, and mentor service and contract…
Added 4 days ago
Quality Management Technician II
City of Quinte West
Quinte West, ON
Reporting to the Manager of Water/Wastewater Services, the Quality Management Technician will assist the Manager of Water/Wastewater Services, Compliance Coordinator, Superintendents and…
Added 5 days ago
RM
Archives Reprographic Technician
Regional Municipality of Peel
Brampton, ON
- Other
Status: (1) Contract Full Time – Up to 13 months
Added 5 days ago
Training Manager
Hydro One Networks Inc
To Be Determined, ON
…of training programs supporting Forestry, as well as Meter Technician and Area Distribution Engineering Technician training portfolios. The role provides leadership to Training Specialists…
Added 5 days ago
Industrial Audiometric Technician
Sonova AG
Kelowna, BC
Industrial Audiometric Technician - Temporary Full-Time - 4 Moth Contract
Added 7 days ago
S
IT Site Manager - Infrastructure & Operations
STERIS
Quebec, QC
- Full-time
…ensuring technology enables the success of our manufacturing and business operations. You will lead a local IT team, oversee infrastructure and systems that support day-to-day operations,…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

Original job description

SUMMARY

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

KNOWLEDGE & SKILLS

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Service Coordinator provides administrative and operational support for HVAC service operations, including estimating, quoting, and repair coordination. They are responsible for maintaining accurate service records, managing financial documentation, and ensuring efficient execution of service work.

Requirements

Candidates must have 3 to 5 years of experience in project administration or service coordination. A community college diploma or equivalent training is required for this position.

Skills

Service coordination
Project administration
Estimating
Quoting
Financial administration
Scheduling
Data integrity
MS Office
Excel
Documentation
Reporting
Contract management
Budget tracking
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Service Coordinator
Project Administration
Estimating
Quoting
Financial Administration
Work Orders
Scheduling
Technician Support
Data Integrity
MS Office
Excel
CRM
Service Management
Budget Tracking
Invoicing
Contract Compliance
Reporting
Operations Support
Documentation

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