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Added 28 mins ago
Field Communications Manager
Yemen ShortList
Aden
Contract
Defines and manages communications strategies in the country, under the supervision of the Country Coordinator and in collaboration with a Communication Advisor (CA), staying responsive to…
Added 28 mins ago
Compliance Officer
Yemen HR Consulting
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The Compliance Officer - based in Aden will support Program and support functions teams in internal auditing and compliance issues, prepare for internal auditing, filing program,…
Added 42 mins ago
Assistant Aquatics Coordinator
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Kawartha Lakes, ON
Full-time
In consultation with the Aquatics Coordinator:
Added 58 mins ago
Logistics Coordinator
Amrize
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The Ready Mix Logistics Coordinator serves as a key point of contact for customers, drivers, plant teams, and internal stakeholders, ensuring seamless delivery coordination of concrete…
Added 1 hour ago
Senior Insurance Coordinator
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
Insurance and Loss Prevention | Safety & Risk Services | VP Finance and Operations
Added 1 hour ago
Health & Safety Manager F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
Full-time
Plan and organize, with the support of the Health & Safety Coordinator, the General and Specific orientations, trainings and awareness sessions to ensure that all project personnel, service…
Added 3 hours ago
RETAIL STORE COORDINATOR FULL TIME WINNERS
TJX Canada – Winners, Marshalls, HomeSense
Calgary, AB
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
Store Coordinator
TJX Canada – Winners, Marshalls, HomeSense
Westbank, BC
Full-time
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Added 3 hours ago
Retail Store Coordinator Full time Winners - Lionhead
TJX Canada – Winners, Marshalls, HomeSense
Brampton, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
Senior Residential Retrofit Coordinator
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Residential Retrofit Coordinator based in Canada.
Added 4 hours ago
Supervisor, patent paralegal team
ROBIC
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Full-time
…team of six (6) patent paralegals, supported by the team's Coordinator. In this role, you will ensure the team achieves the firm's strategic objectives while maintaining the highest…
Added 5 hours ago
Senior Coordinator, GIS & Data Management
GoodWork.ca
St. John's, NL · St Jones Within, NL
Full-time
Position: Senior Coordinator, GIS & Data Management
Added 5 hours ago
Sales Coordinator
GoodWork.ca
Toronto, ON
Full-time
Evergreen is seeking a Sales Coordinator to join our team.
Added 6 hours ago
Human Resources Coordinator
Lanmark
Calgary, AB
Full-time
The HR Coordinator rovides administrative and operational support across core human resources. This role is responsible for ensuring accurate documentation, maintaining HR systems and…
Added 6 hours ago
Senior Insurance Coordinator
University of British Columbia
Vancouver, BC · UBCV | Donald Rix Building (RIX)
$7,158.42 to $10,292.25 CAD / month
Full-time
Insurance and Loss Prevention | Safety & Risk Services | VP Finance and Operations
Added 7 hours ago
MRO Operations Coordinator
Aston Carter
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$55,000 CAD / year
Full-time
As an MRO Operations Coordinator, you will manage end-to-end repair and replacement requests for purchased equipment. You will issue Returned Goods Authorizations (RGAs) and coordinate…
Added 7 hours ago
Maintenance Planner (Administrator)
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Up to $28 CAD / hour
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Reports to: Maintenance Manager, Camp Manager, Operations Coordinator
Added 7 hours ago
Field Technician
Amdocs
Bedford, NS
Full-time
The Utility Implementation Coordinator (Field Technician) is responsible for coordinating, tracking, and facilitating utility infrastructure projects from initiation through completion.…
Added 8 hours ago
Christmas Kettle Campaign Coordinator
The Salvation Army in Canada
Dunnville, ON
Part-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 8 hours ago
Lead, QA
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Act as technical lead and coordinator for Quality Surveillance activities performed by the selected service provider for project equipment and materials.
Added 8 hours ago
Store Coordinator
The TJX Companies, Inc.
Westbank, BC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 9 hours ago
Operations Coordinator - Yorkdale
Cartier
Toronto, ON
Full-time
The Operations Coordinator contributes to the overall commercial success of the boutique by upholding Maison compliance and achieving operational excellence. In a highly dynamic and…
Added 9 hours ago
Retail Store Coordinator, Full time, Winners-Lionhead
TJX Canada – Winners, Marshalls, HomeSense
Brampton, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 9 hours ago
Human Resources Administrator
GWM CAPE TOWN
Permanent North American Gaeltacht, ON
Full-time
…employees and external partners. This role ensures efficient HR operations, programme coordination, and compliance with labour…
Added 9 hours ago
Operations Coordinator
EllisDon
Ottawa, ON
Full-time
Provide administrative, coordination, and analytical support to the Operations team.

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

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Original job description

SUMMARY

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

KNOWLEDGE & SKILLS

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Service Coordinator provides administrative and operational support for HVAC service operations, including estimating, quoting, and repair coordination. They are responsible for maintaining accurate service records, managing financial documentation, and ensuring efficient execution of service work.

Requirements

Candidates must have 3 to 5 years of experience in project administration or service coordination. A community college diploma or equivalent training is required for this position.

Skills

Service coordination
Project administration
Estimating
Quoting
Financial administration
Scheduling
Data integrity
MS Office
Excel
Documentation
Reporting
Contract management
Budget tracking
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Service Coordinator
Project Administration
Estimating
Quoting
Financial Administration
Work Orders
Scheduling
Technician Support
Data Integrity
MS Office
Excel
CRM
Service Management
Budget Tracking
Invoicing
Contract Compliance
Reporting
Operations Support
Documentation

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