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Added 1 hour ago
PATIENT COORDINATOR - TORONTO, ON
PhysioPlus Health Group
Toronto, ON
Part-time
…for you! We’re looking for a dynamic and motivated Patient Coordinator in Toronto, ON with a positive attitude to assist with a variety of front office and administrative…
Added 1 hour ago
Christmas Toyshop Associate - Temporary
The Salvation Army in Canada
Vancouver, BC
Full-time
…Associate works on our seasonal team to assist in set up and daily operations of the Toy Shop program for its duration, assisting in the organizing and overseeing of Toy Shop volunteers,…
Added 1 hour ago
Administrative Assistant (Academic Office)
Braemar College
Toronto, ON
Contract
Reporting directly to the Academic Coordinator, and Principal this role provides administrative support to the Academic Department and Front Desk operations. The successful candidate will…
Added 2 hours ago
Fitness Consultant
Vivo for Healthier Generations
Calgary, AB
Full-time
Collaborate with team members across departments to support seamless operations
Added 2 hours ago
Logistic Coordinator
PPG
Mississauga, ON
Full-time
As a Logistics Coordinator, you will play a key role in ensuring the efficient flow of products and information throughout the supply chain. This position is responsible for coordinating…
Added 2 hours ago
Front Desk Receptionist
Lifemark Health Group
Saskatoon, SK
Full-time
Provide administrative support to the Care Coordinator Manager and Clinic Director
Added 2 hours ago
Front Desk Care Coordinator
Lifemark Health Group
Kamloops, BC
$19 to $23 CAD / hour
Part-time
Front Desk Care Coordinator – Lifemark Physiotherapy Kamloops
Added 3 hours ago
Social Media Coordinator
Water Treatment Equipment Co
Brantford, ON
Full-time
Support digital operations through content scheduling, platform oversight, and performance monitoring to advance organizational engagement objectives.
Added 3 hours ago
Projects Documentation Coordinator
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…members collaborate across engineering, manufacturing, and operations to deliver precise, durable products to customers…
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Purchasing Coordinator
Urban Solar
Langford, BC
Full-time
We're looking for a Purchasing Coordinator to handle the day-to-day buying that keeps our production running. Our products are built by contract manufacturers in Canada and the U.S. and at…
Added 3 hours ago
Service Coordinator, Technical Services HVAC
BGIS
Ottawa, ON
Full-time
The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair…
Added 3 hours ago
Maintenance Coordinator
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AB
We are seeking an experienced Maintenance Coordinator for our operations in the North-West area. Reporting to the Foreman, Maintenance, the ideal candidate will have a minimum of five…
Added 4 hours ago
Battalion Chief of Logistics and Professional Standards
The Excelsior Fire District
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Full-time
Serves as the logistics coordinator for the Excelsior Fire District under the direction of the Fire Chief, administering and delivering the district’s SCBA, quartermaster and PPE, medical…
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Scheduling Coordinator
Fire Protection Inc (Edmonton)
AB · Edmonton, AB
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…emails with other departments such as coordinating with our Field Scheduling team who provide the labor and materials to complete these…
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Safety Coordinator
Nutrien
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Added 5 hours ago
Care Coordinator | Lifemark CORE Physiotherapy & Rehabilitation
Lifemark Health Group
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Are you ready to be part of a dynamic team of industry experts and make your mark as one of the best in the field, upholding exceptional standards of work and quality? If so, look no…
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Project Coordinator
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We are looking for a coordinator who understands that great service starts before the technician ever arrives on site. Our strongest coordinators keep schedules running smoothly,…
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Brampton, ON
$60,000 CAD / year
Residential - Project Coordinator, Capital Projects
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Work collaboratively with Training, Human Resources, Recruitment, and Operations to develop an annual training schedule aligned with organizational and operational needs.
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Coordinator, Finance, Research Grants & Administration
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The Coordinator, Finance, Research Grants and Administration provides financial, research grants and administrative support for the Harbour Centre Units (Gerontology, International Studies,…
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Student Life Coordinator
Algoma University
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$55,348 to $69,185 CAD / year
Algoma University has an existing vacancy in the position of Student Life Coordinator. Reporting to the Manager, Student Life Operations, the Student Life Coordinator is responsible for…
Added 6 hours ago
Procurement Coordinator
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…relationships? We’re searching for a dedicated Procurement & Operations Coordinator to join the Wud team and support the sourcing and purchasing of materials, products, equipment, and…
Added 6 hours ago
Educational Technology Coordinator - Digital Learning - PNRK
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Handover/Turnover Coordinator - Jansen
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The Handover/Turnover Coordinator, is responsible for coordinating project handover and turnover activities from construction completion through final acceptance by the Client. The…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

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Original job description

SUMMARY

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

KNOWLEDGE & SKILLS

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Service Coordinator provides administrative and operational support for HVAC service operations, including estimating, quoting, and repair coordination. They are responsible for maintaining accurate service records, managing financial documentation, and ensuring efficient execution of service work.

Requirements

Candidates must have 3 to 5 years of experience in project administration or service coordination. A community college diploma or equivalent training is required for this position.

Skills

Service coordination
Project administration
Estimating
Quoting
Financial administration
Scheduling
Data integrity
MS Office
Excel
Documentation
Reporting
Contract management
Budget tracking
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Service Coordinator
Project Administration
Estimating
Quoting
Financial Administration
Work Orders
Scheduling
Technician Support
Data Integrity
MS Office
Excel
CRM
Service Management
Budget Tracking
Invoicing
Contract Compliance
Reporting
Operations Support
Documentation

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