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Added 26 mins ago
QA Technician (Electronics Engineering)
InVision Staffing Services Inc.
Toronto, ON
$25 to $28 CAD / hour
Full-time
We are seeking a detail-oriented QA Technician to support quality activities throughout the manufacturing process, from incoming inspection through final product release. The successful…
Added 26 mins ago
Food Services Technician (Full-time) Laura Secord Secondary School
District School Board of Niagara
St. Catharines, ON
Full-time
Food Services Technician – Laura Secord Secondary School
Added 26 mins ago
Library Technician - 50% Regular
Ottawa-Carleton District School Board (OCDSB)
Adelaide-Metcalfe, ON
Internship
Under the direction of the Principal or designate, the Library Technician will provide technical and public services and perform other duties related to library operations such as organize,…
Added 28 mins ago
Industrial Site Supervisor
Dr Clean
Sudbury, ON
Full-time
…role provides hands-on leadership and direction to Industrial Technician/Labours, Labour Technician, and in certain scenarios Janitorial Technicians. Ensure compliance with H&S procedures,…
Added 57 mins ago
Instrument & Electrical Technician
Dow
Toronto, ON
Full-time
Dow is seeking an Instrument / Electrical (I&E) Technician to join our Maintenance organization in Scarborough (West Hill), Ontario.
Added 57 mins ago
Sales Account Manager
Fire safety and protection LLC
Cambridge, ON
Full-time
…passing grade including but not limited to, CFAA Fire Alarm Technician courses 1-5, theory and practical exam as well as study materials, conferences/seminars, and workshops related to the…
Added 57 mins ago
Site Representative, Water
R.V. Anderson Associates Limited
Barrie, ON
Contract
Monitoring of quality and quantity of delivered materials and verify that supporting documentation is collected.
Added 57 mins ago
Directional Drill Operator
RailWorks
Guelph, ON · Windsor, ON · Niagara-on-the-Lake, ON
· Transport associated tools, materials, and/or equipment
Added 57 mins ago
Fleet Technician Heavy Duty Mechanic
destinationone Consulting
AB · Western Alberta (Jasper), Alberta
destinationone Consulting has partnered with the Municipality of Jasper to recruit a Fleet Technician (Heavy Duty Mechanic).
Added 1 hour ago
Mobile Maintenance Planner
New Gold Inc.
Kamloops, BC
Full-time
…meeting 2-3 days in advance of the work to obtain & action technician feedback, assembly of all the work instructions, diagrams, schematics, tools list and everything that is required for…
Added 1 hour ago
Wet Laboratory Technician
SGS
Cochrane, ON
Full-time
Wetlab technician is responsible for performing routine sample decompositions and leaches on geological materials in accordance with client work order instructions and laboratory quality…
Added 1 hour ago
Word/Data Processing Clerk II - Digital Media & Traffic Disclosure Clerk
City of Edmonton
AB
…and electronic distribution of charge reports and supporting materials to the Crown Prosecutor’s Office. Your efforts will ensure the integrity, confidentiality, and authenticity of all…
Added 1 hour ago
Wet Laboratory Technician
SGS
Cochrane, ON
$25 CAD / hour
Full-time
Wetlab technician is responsible for performing routine sample decompositions and leaches on geological materials in accordance with client work order instructions and laboratory quality…
Added 1 hour ago
Production Worker
Smurfit Westrock
Milton, ON
Full-time
Added 1 hour ago
Jardinier(ère) - Gardener
Canopy Growth Corporation
Pointe-Claire, QC
Full-time
The Plant Growth Technician (Gardener) participates in the planting, cultivation, and harvesting of cannabis plants, as well as other related tasks, applying knowledge of environmental…
Added 2 hours ago
Analyst 1 - Microbiology
Bureau Veritas
Ottawa, ON
Hazardous materials are handled using established safety procedures and PPE.
Added 2 hours ago
Analyst 1 - Microbiology
Bureau Veritas
Ottawa, ON
Hazardous materials are handled using established safety procedures and PPE.
Added 3 hours ago
Laboratory Technician - Extractive Metallurgy
SGS
Lakefield, ON · Selwyn, Ontario
Full-time
This position will conduct a wide variety of testing and analysis on base and precious metal ores, industrial minerals and materials.
Added 3 hours ago
Intermediate Field Technician
Proven
Peterborough, ON
Full-time
We're looking for an Intermediate Field Technician to join our field services team. You'll work on-site across a variety of projects - collecting field data, performing tests and…
Added 3 hours ago
Construction Surveyor
ARCP
Dartmouth, NS
Full-time
Diploma in Geomatics Engineering Technology and/or Survey Technician, or equivalent field training.
Added 3 hours ago
Junior Lab Technician
Molecular You Co
AB · Calgary, Alberta
Part-time
…clinicians take meaningful, proactive action. As a Junior Lab Technician, you will be an important member of our analytical laboratory team, supporting the high-quality sample and…
Added 3 hours ago
Maintenance Technician
Pangeo Group
Windsor, ON
From $30 CAD / hour
Full-time
You are a practical, hands‑on technician who takes pride in safe, thorough work.
Added 3 hours ago
Technicien(ne) post-production / Post-Production Technician
Canopy Growth Corporation
Pointe-Claire, QC
Full-time
We are looking for a motivated Production Technician to join our team at MTLC. This role plays a key part in the production process, ensuring the quality and compliance of our products…
Added 4 hours ago
Laboratory Technician - Extractive Metallurgy
SGS
Smith-Ennismore-Lakefield, ON · Selwyn, ON
$20 to $22 CAD / hour
Full-time
This position will conduct a wide variety of testing and analysis on base and precious metal ores, industrial minerals and materials.
Added 4 hours ago
Technician (Full Time)
Laczko Equity Group Inc.
Calgary, AB
$18.25 CAD / hour
Full-time
As a lube technician (aka auto technician), you will help keep our guests safe on the road by providing top-tier

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

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Original job description

SUMMARY

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

KNOWLEDGE & SKILLS

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Service Coordinator provides administrative and operational support for HVAC service operations, including estimating, quoting, and repair coordination. They are responsible for maintaining accurate service records, managing financial documentation, and ensuring efficient execution of service work.

Requirements

Candidates must have 3 to 5 years of experience in project administration or service coordination. A community college diploma or equivalent training is required for this position.

Skills

Service coordination
Project administration
Estimating
Quoting
Financial administration
Scheduling
Data integrity
MS Office
Excel
Documentation
Reporting
Contract management
Budget tracking
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Service Coordinator
Project Administration
Estimating
Quoting
Financial Administration
Work Orders
Scheduling
Technician Support
Data Integrity
MS Office
Excel
CRM
Service Management
Budget Tracking
Invoicing
Contract Compliance
Reporting
Operations Support
Documentation

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