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Added 15 mins ago
T
Project Manager, REM Implementation
TransAlta
Calgary, AB
- Full-time
Develop and maintain project charters, integrated project plans, schedules, budgets, resource requirements, decision logs and governance materials.
Added 15 mins ago
B
Health, Safety & Environment Coordinator
BGIS
Vancouver, BC
- Full-time
The Health, Safety, and Environment Coordinator coordinates environmental and health program processes and activities to assist the team in maintaining compliance, mitigating and managing…
Added 1 hour ago
RT
Engineer Enterprise Asset Management
Rio Tinto
Kitimat, BC
- Full-time
This is a great opportunity for a data-minded engineering professional who wants to strengthen asset reliability, improve how critical maintenance information is structured and used, and…
Added 1 hour ago
MU
Director of Real Estate
McMaster University
Hamilton, ON
- Full-time
Ranked among the top 150 universities globally, through its cutting-edge research and world-class teaching and learning, McMaster University is a research-intensive, student-centred…
Added 1 hour ago
TT
Training & Development Coordinator
TTM Technologies
Toronto, ON
- Full-time
Experience developing professional training presentations, learning materials, job aids, assessments, and/or e-learning content.
Added 1 hour ago
Senior Electrical Engineer
Cyclic Materials Inc.
Toronto, ON
7+ years of Engineering experience and a professional engineering designation or eligible to be Licensed as a Professional Engineer
Added 1 hour ago
CM
Senior Electrical Engineer
Cyclic Materials
Toronto, ON
- Full-time
7+ years of Engineering experience and a professional engineering designation or eligible to be Licensed as a Professional Engineer
Added 1 hour ago
MC
Technical Consultant III (35732)
Myticas Consulting
Toronto, ON
- Full-time
This is a hands-on senior technical leadership role combining software engineering, solution design, product configuration, APIs and integrations, data, deployment, troubleshooting,…
Added 1 hour ago
EI
Financial Analyst, Accounting and Systems
Equispheres Inc.
Ottawa, ON
- Full-time
Equispheres is a Canadian materials science innovator headquartered in Ottawa’s advanced technology hub. Privately held and engineering-driven, we develop next-generation metal powders that…
Added 2 hours ago
Human Resources Business Partner
ATS Automation
ON · Woodbridge, ON
Contribute to continuous improvement ideas to enhance HR tools and processes and be an active participant in global ATS HR initiatives.
Added 2 hours ago
TT
Engineering Interns (16 months) - Component Repair
TransCanada Turbines
AB · Rocky View County, AB
- Full-time
The Component Repair Engineering Intern is responsible to work with the Component Repair Engineers to ensure the ongoing effectiveness of all repairs, overhaul, and testing processes…
Added 2 hours ago
Senior Specialist, Software Engineering (CI/CD & Automation Engineering)
CMHC - SCHL
Ottawa, ON · Montreal, QC
Support towards your personal and professional growth with training, mentorship and more.
Added 2 hours ago
MF
VP ,Enterprise Architecture
Momentum Financial Services Group
Toronto, ON
- Full-time
Perks and Rewards: Enjoy reimbursement for tuition assistance and professional development, discounts through Perkopolis and participate in our rewards and recognition programs to celebrate…
Added 2 hours ago
LT
Shipper/Receiver
LMI Technologies
Burnaby, BC
- Full-time
Reporting to the Shipper/Receiver Team Lead, the Shipper/Receiver supports the accurate and timely movement of materials and finished goods. Responsibilities include picking, packing,…
Added 2 hours ago
MC
Senior Trainer, Instructional Design & Training (35927)
Myticas Consulting
Ottawa, ON
- Full-time
We are seeking a highly skilled and motivated Senior Trainer, Instructional Design & Training professional to lead the design, development, and delivery of high-quality training programs…
Added 2 hours ago
WI
Senior Principal Consultant, Transaction & Investment Advisory
WSP in Canada
ON · Ontario, Canada
- Full-time
With an unmatched breadth and depth of engineering, advisory and science ‑ based expertise, our global minds unite to power local solutions.
Added 2 hours ago
WI
Senior Principal Consultant, Transaction & Investment Advisory
WSP in Canada
AB · Alberta, Canada
- Full-time
With an unmatched breadth and depth of engineering, advisory and science ‑ based expertise, our global minds unite to power local solutions.
Added 2 hours ago
CO
Electric Utility Operations Supervisor
City of Penticton
Penticton, BC
- Full-time
Oversee metering operations, including compliance with Measurement Canada requirements, coordination of meter testing programs, inventory management, and audit processes.
Added 2 hours ago
WI
Senior Principal Consultant, Transaction & Investment Advisory
WSP in Canada
BC · British Columbia, Canada
- Full-time
With an unmatched breadth and depth of engineering, advisory and science ‑ based expertise, our global minds unite to power local solutions.
Added 2 hours ago
WI
Coordinator, Executive Leadership Events & Operations
WSP in Canada
Montreal, QC
- Full-time
…fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional support to senior leaders. The Coordinator will act as a central point of contact for…
Added 2 hours ago
AM
Manufacturing Development Engineer
Arbutus Medical Inc.
Burnaby, BC
- $115,000 to $125,000 CAD / year
- Full-time
…manufacturing. Working directly with suppliers, developing manufacturing and inspection processes, supporting first articles and pilot builds, troubleshooting production issues, and…
Added 2 hours ago
WI
Senior Principal Consultant, Transaction & Investment Advisory
WSP in Canada
Ottawa, ON
- Full-time
With an unmatched breadth and depth of engineering, advisory and science ‑ based expertise, our global minds unite to power local solutions.
Added 2 hours ago
BP
Manufacturing Development Engineer - Arbutus Medical
BLANKSLATE Partners
Remote, Canada
- Full-time
- Remote
…manufacturing. Working directly with suppliers, developing manufacturing and inspection processes, supporting first articles and pilot builds, troubleshooting production issues, and…
Added 3 hours ago
PH
Project Manager, Clinical Equipment Planner (New St. Paul's)
Providence Healthcare
Vancouver, BC
- Temporary
A level of education, training and experience equivalent to a Bachelors degree in Biomedical Engineering, clinical engineering, biomedical technology, or health technology plus five (5) to…
Added 3 hours ago
D
Consultant, Digital Real Estate Advisory & Implementation
Deloitte
Toronto, ON
- Full-time
We bring practical solutions and add value at every stage of the project lifecycle for clients in highly competitive multi-billion-dollar international engineering, procurement and…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

Original job description

SUMMARY

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

KNOWLEDGE & SKILLS

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Service Coordinator provides administrative and operational support for HVAC service operations, including estimating, quoting, and repair coordination. They are responsible for maintaining accurate service records, managing financial documentation, and ensuring efficient execution of service work.

Requirements

Candidates must have 3 to 5 years of experience in project administration or service coordination. A community college diploma or equivalent training is required for this position.

Skills

Service coordination
Project administration
Estimating
Quoting
Financial administration
Scheduling
Data integrity
MS Office
Excel
Documentation
Reporting
Contract management
Budget tracking
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Service Coordinator
Project Administration
Estimating
Quoting
Financial Administration
Work Orders
Scheduling
Technician Support
Data Integrity
MS Office
Excel
CRM
Service Management
Budget Tracking
Invoicing
Contract Compliance
Reporting
Operations Support
Documentation

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