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Added 9 mins ago
Project Coordinator
First Onsite Property Restoration
Dorval, QC
Full-time
Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Project Coordinator (Internally known as Project Coordinator I), you'll be the steady…
Added 9 mins ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager Access & Flow, the BCHS Hospital to Home (H2H) Coordinator in collaboration with the patient, family/supports, physician, and members of the clinical team…
Added 1 hour ago
Better at Home Program Coordinator
Smithers Community Services Association
Smithers, BC
Part-time
Since 1973, Smithers Community Services Association (SCSA) has been a cornerstone of support for the residents of Smithers and the surrounding communities. We are a non-profit organization…
Added 2 hours ago
Sales Coordinator – Project Sales (Real Estate)
AXIS Real Estate Solutions Inc.
Surrey, BC
Contract
Axis Real Estate Solutions is recruiting a Sales Coordinator to support our growing project sales team in the Fraser Valley. This role is well suited to a highly organized professional who…
Added 2 hours ago
Senior Project Coordinator - Development & Construction
Craft Property Group
Burlington, ON
Full-time
We are looking for an experienced Senior Project Coordinator to join our growing Development & Construction team on our Adakite team. This is a newly created role with the opportunity to…
Added 3 hours ago
Project Engineering Coordinator
AtkinsRéalis
Mississauga, ON
Full-time
In the role of Project Engineering Coordinator, you will support the Tooling Project Manager by coordinating engineering and tooling activities, tracking technical deliverables, maintaining…
Added 4 hours ago
Social Media Coordinator
Water Treatment Equipment Co
Brantford, ON
Full-time
Support digital operations through content scheduling, platform oversight, and performance monitoring to advance organizational engagement objectives.
Added 4 hours ago
QAQC Project Coordinator
Thyssen Mining
ON
Full-time
Thyssen Mining is seeking a QA/QC Project Coordinator to support and coordinate Quality Assurance and Quality Control activities throughout the project lifecycle. This role works closely…
Added 4 hours ago
Projects Documentation Coordinator
Envent
Calgary, AB
Full-time
The Project Documentation Coordinator owns the administration of project documents for Envent’s Canadian projects. The role keeps document registers, approval records, transmittals, and…
Added 4 hours ago
Service Coordinator, Technical Services HVAC
BGIS
Ottawa, ON
Full-time
The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair…
Added 4 hours ago
Civil Project Coordinator - Underground Infrastructure
Firma Contracting Inc.
Edmonton, AB
Full-time
Firma Contracting is seeking a Project Coordinator to support the delivery of underground infrastructure and municipal construction projects in Edmonton and surrounding areas.
Added 5 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 5 hours ago
Logistics Coordinator
ATCO Group
Langley (District), BC · Langley, BC
Full-time
The Logistics Coordinator is responsible for full coordinator of the logistics strategy for the scope of the project. The successful candidate will be integral to executing ATCO’s proven…
Added 5 hours ago
Proposal & Commercial Operations Lead
Metro Supply Chain
Mississauga, ON
Full-time
…presentations, and pursuit deliverables. Acting as the central coordinator for complex sales opportunities, this role ensures the timely delivery of compelling, accurate, and compliant…
Added 5 hours ago
Document Controller
Insight Global
AB · Edmonton, AB
$30 to $50 CAD / hour
Contract
Insight Global is looking for a Records Management / Turnover Coordinator to support a large power generation organization with a document management and records transition initiative. This…
Added 6 hours ago
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
Contract
Provide functional information and guidance to the Finance team, project coordinator and broader implementation team.
Added 6 hours ago
NPI Supply Chain Project Coordinator (Permanent Part-Time)
Hexagon
Calgary, AB
Part-time
Hexagon’s Autonomous Solutions is looking for an NPI Supply Chain Project Coordinator (Permanent Part-Time) to join our high-tech engineering and manufacturing company that is committed to…
Added 6 hours ago
Shipping and Receiving Coordinator
Mattina Mechanical Limited
Hamilton, ON · Greater Hamilton (Burlington) Metropolitan Area
Full-time
As a Shipping & Receiving Coordinator, you will play a critical role in supporting shop operations by ensuring materials, equipment, and fabricated assemblies move efficiently through the…
Added 6 hours ago
Logistics Coordinator
ATCO Structures
Langley (District), BC · Langley, BC
Full-time
The Logistics Coordinator is responsible for full coordinator of the logistics strategy for the scope of the project. The successful candidate will be integral to executing ATCO’s proven…
Added 6 hours ago
Project Coordinator
Industrial Refrigeration Pros
Ritchot, MB
Full-time
Prairie HVAC/R, part of the IR Pros family of companies, is seeking a Service Coordinator who acts as the primary point of contact for customers, clients, and team members to ensure…
Added 6 hours ago
Senior Design Coordinator (Construction)
PACT
ON · Mississauga, Ontario
The Senior Design Coordinator will support the Design Manager in the successful delivery of the Interim Infrastructure Sub-Program within the Accelerator Program. The role will provide…
Added 6 hours ago
Project Coordinator, Capital Projects
KANEFF PROPERTIES LTD
Brampton, ON
$60,000 CAD / year
Kaneff is currently seeking a Project Coordinator, Capital Projects – Residential to support capital improvement projects and day-to-day operational initiatives across our multi-residential…
Added 6 hours ago
Training Manager (Internal Posting)
Commissionaires Nova Scotia
Bedford, NS
Provide coverage and support for the Training Coordinator and instructors as needed.
Added 6 hours ago
Coordinator, Finance, Research Grants & Administration
Simon Fraser University
Burnaby, BC
The Coordinator, Finance, Research Grants and Administration provides financial, research grants and administrative support for the Harbour Centre Units (Gerontology, International Studies,…
Added 7 hours ago
Content and Marketing Coordinator
Hotel Arts Group
Calgary, AB
Full-time
Perform administrative and project support duties within the Marketing Team as required

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

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Original job description

SUMMARY

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

KNOWLEDGE & SKILLS

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Service Coordinator provides administrative and operational support for HVAC service operations, including estimating, quoting, and repair coordination. They are responsible for maintaining accurate service records, managing financial documentation, and ensuring efficient execution of service work.

Requirements

Candidates must have 3 to 5 years of experience in project administration or service coordination. A community college diploma or equivalent training is required for this position.

Skills

Service coordination
Project administration
Estimating
Quoting
Financial administration
Scheduling
Data integrity
MS Office
Excel
Documentation
Reporting
Contract management
Budget tracking
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Service Coordinator
Project Administration
Estimating
Quoting
Financial Administration
Work Orders
Scheduling
Technician Support
Data Integrity
MS Office
Excel
CRM
Service Management
Budget Tracking
Invoicing
Contract Compliance
Reporting
Operations Support
Documentation

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