Find work in Canada.

324,061 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 4 mins ago
Retail Training and Communications Coordinator (Bilingual), Operational Solutions
Arc'teryx Equipment
North Vancouver, BC
Full-time
As the Retail Training and Communications Coordinator on the Operational Solutions team, you will support the delivery of NAM Retail Training and Communications across our store network.…
Added 4 mins ago
Production Coordinator
Company 3
Vancouver, BC
$21 to $23 CAD / hour
Full-time
Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look…
Added 6 mins ago
Senior Project Coordiantor
Ledcor
Toronto, ON · Milton, ON
Full-time
You are a Senior Project Coordinator who provides independent project-control and delivery support across full telecom project lifecycles. You help maintain accurate project systems,…
Added 6 mins ago
Traffic Management Coordinator
The Corporation of The City of Victoria
Victoria, BC
Other
Liaise with public, other departments, contractors and the development community to coordinator constructions and road closures to minimize traffic disruption and congestion.
Added 18 mins ago
Architect in Training
Infotree Global Solutions
Mirabel, QC
Contract
You will ensure that training initiatives are cost-effective, aligned with business goals, and seamlessly
Added 20 mins ago
Creative Operations & Governance Manager | Health & Wellness Space | Hybrid in North York | $70-88k + Bonus
White Bay
Toronto, ON · North York, ON
$70,000 to $88,000 CAD / year
Full-time
Manage, coach and develop a Project Coordinator.
Added 20 mins ago
Coordinator, Development and Community Outreach
Greater Toronto Hockey League
Toronto, ON · North York, ON
$45,000 to $52,000 CAD / year
Full-time
Under the direction of the General Manager and reporting to the Manager, Development and Community Outreach, the Coordinator provides administrative support for development programs and…
Added 20 mins ago
Supply Chain Manager (12-Month Contract)
Bushbalm Skincare
Ottawa, ON
Contract
Gain strong opportunities for career growth and professional development.
Added 33 mins ago
Sr. Surface Land Coordinator
Vermilion Energy
Calgary, AB
Full-time
Vermilion is seeking a Sr. Surface Land Coordinator to join our Canadian Business Unit as a key partner to our asset teams, brokers, landowners, regulators and other stakeholders, ensuring…
Added 35 mins ago
Change Management Specialist - Transformation (SAP)
Halton Region
Oakville, ON
Oversee the development of SAP delta training materials for Business resources.
Added 51 mins ago
Coordinator - EHS
Linamar Corporation
Guelph, ON
Full-time
Job Title: Coordinator- Environment, Health and Safety
Added 51 mins ago
Operations Coordinator - Client Service Administration and Process Support - Toronto
Fitch Group
Toronto, ON
$45,000 to $55,000 CAD / year
…and blended assessments, improving individual and collective business…
Added 1 hour ago
Data Coordinator
Badger Infrastructure Solutions
Red Deer, AB
Full-time
The Supply Chain Coordinator will be responsible for coordinating strategic and tactical supply chain projects and initiatives. Responsibilities will include but not be limited to the…
Added 1 hour ago
Sales Coordinator
Evertz
Burlington, ON
Full-time
The Sales Coordinator acts as the primary point of contact and administrative support for the Sales team. This role is essential in managing and streamlining all sales-related…
Added 1 hour ago
Logistics Service Coordinator
Precision Record Pressing
Oakville, ON
$29.42 CAD / hour
Full-time
We are currently looking for LOGISTICS SERVICE COORDINATOR to join our OAKVILLE team. This is a full-time, permanent position responsible for coordinating shipping services, resolving…
Added 1 hour ago
Field Technician
Amdocs
Bedford, NS
Full-time
…services that embed intelligence into how work runs across business, IT, and network domains –delivering measurable outcomes in customer experience, network performance, cloud…
Added 1 hour ago
Marketing Coordinator
St Eugene Golf Resort & Casino
BC
$50,000 to $55,000 CAD / year
The Marketing Coordinator is an on-site position at St. Eugene Resort responsible for supporting the execution of year-round marketing strategies, campaigns and promotions across all areas…
Added 1 hour ago
Human Resources Coordinator
J.D. Irving, Limited
NB · Saint-Leonard, NB
Full-time
We are seeking a motivated and people-focused HR Coordinator to join our Human Resources team. This role is ideal for a recent graduate or early-career professional looking to build a…
Added 1 hour ago
Sr. Project Coordinator
RioCan
Toronto, ON
Full-time
The Senior Project Coordinator supports the planning, coordination, tracking, and delivery of projects within defined scope, timelines, and budget parameters. This role works closely with…
Added 1 hour ago
Production Coordinator
Company3
Vancouver, BC
Full-time
Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look…
Added 1 hour ago
Marketing Specialist
Marcon
Vancouver, BC
Full-time
Marcon is looking for a Marketing Coordinator to support the coordination and execution of project-level marketing initiatives across the development lifecycle. This role helps turn…
Added 1 hour ago
Education Sales Coordinator, Americas
Merrithew International Inc.
Toronto, ON
Contract
The sales coordinator will provide essential support for the coordination and administration of education programs at designated Merrithew (Host and Licensed) Training Centers. This…
Added 1 hour ago
Education Sales Coordinator
Merrithew International Inc.
Toronto, ON
Full-time
The sales coordinator will provide essential support for the coordination and administration of education programs at designated Merrithew Training Centers. This includes assisting Managers…
Added 1 hour ago
Human Resource Generalist Contract
Britespan Building Systems Inc
Wingham, ON
$65,000 to $75,000 CAD / year
Contract
…an important role in supporting our employees, leaders and business. This is a great opportunity for an HR professional who enjoys variety, building relationships, solving problems and…
Added 1 hour ago
Purchasing & Process Coordinator (Hybrid)
Motion LP
Toronto, ON
$40,000 to $56,000 CAD / year
Full-time
We have an opening for a Purchasing & Process Coordinator to support our locations with purchasing, inventory, and order management. You’ll play an important role in ensuring accurate data,…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Summary

JOB DESCRIPTION

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

Key Duties & Responsibilities

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

Knowledge & Skills

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

Apply About employer

More about this job

Responsibilities

Coordinate service requests from intake through estimating, approval, execution, and close-out, including quotes, technician scheduling, contracts, and service documentation. Support financial administration, expense reconciliation, budget and work order tracking, reporting, and operational improvements.

Requirements

Requires 3–5 years of service coordination, project administration, or administrative support experience, along with a community college diploma or equivalent training. Candidates should have strong organizational and communication skills, working knowledge of service coordination and financial administration, proficiency with Microsoft Office - particularly Excel - and the ability to use business and service management systems.

Skills

Service Coordination
Project Administration
Service Estimating
Quote Preparation
Costing
Scheduling
Work Order Management
Financial Administration
Expense Reconciliation
Contract Management
Budget Tracking
Variance Monitoring
Service Documentation
Data Integrity
Microsoft Excel
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Technical Services
Service Coordination
Project Administration
Service Estimating
Quoting
Labour Costing
Material Costing
Subcontractor Coordination
Technician Scheduling
Work Orders
Service Contracts
Purchase Orders
Invoicing
Corporate Credit Cards
Expense Reconciliation
Budget Tracking
Estimate-To-Actual Variance Monitoring
Service Management Systems
CRM Applications
Document Management
Microsoft Office
Microsoft Excel
Reporting Dashboards
Work In Progress (WIP)

Report this job