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Added 8 mins ago
Procurement Coordinator (Term)
Keyano College
Fort McMurray, AB
Contract
Keyano's Financial Services Department is currently seeking a Procurement Coordinator (Term) to join their dynamic team. The Procurement Coordinator provides public procurement services and…
Added 10 mins ago
Senior Project Coordinator, ICI Building Construction
Ledcor
Toronto, ON · Caledon, ON
Full-time
You are a Senior Project Coordinator with over 5 years of experience working in multi-disciplinary commercial construction projects. As an integral part of the project team, you will be…
Added 55 mins ago
Business Analyst
Minto
Ottawa, ON
Full-time
…systems. Through effective collaboration, analysis, and change management, the role helps enable informed decision-making, improve business performance, and support the organization's…
Added 1 hour ago
Coordonnateur Des Opérations MRO/ MRO Operations Coordinator
Aston Carter
Dorval, QC
$55,000 CAD / year
Full-time
Job Title: MRO Operations Coordinator Job Description
Added 1 hour ago
Group Coordinator Lead
DHL (Supply Chain)
Milton, ON
Full-time
Added 1 hour ago
Project Coordinator, Commissioning – Industrial West
Bird Construction
Regina, SK
Full-time
Document design creation/management is an asset
Added 1 hour ago
Coordinator, Pre-Construction
Aecon
Calgary, AB
Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams…
Added 1 hour ago
Project Coordinator Capital Development - Redevelopment
William Osler Health System
Brampton, ON
Full-time
Working within the Capital Development Department, the Project Coordinator will report through the AVP/Director, Capital Development.
Added 1 hour ago
Drafter
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Saskatoon, SK
Full-time
Wright Construction performs General Contracting, Design Build, Public-Private-Partnerships (P3s) and Construction Management services. We excel in a variety of commercial, institutional,…
Added 1 hour ago
Emergency Assistance Coordinator
National Healthcare Solutions Group LLC
Markham, ON
…limitations, coordinate with providers and internal specialists, document actions accurately, and keep relevant parties informed. Clinical questions and care decisions are escalated to the…
Added 2 hours ago
Project Coordinator Capital Development - Redevelopment
William Osler Health System
Brampton, ON
Full-time
Working within the Capital Development Department, the Project Coordinator will report through the AVP/Director, Capital Development.
Added 2 hours ago
IT Services Manager
Sym-Tech Dealer Services
Richmond Hill, ON
$85,000 to $100,000 CAD / year
Contract
…difference! We are currently recruiting for an IT Vendor & Support Coordinator to join our headquarters located in Thornhill,…
Added 2 hours ago
Coordinateur(trice) des services administratifs - Administrative Services Coordinator
Moneris
Montreal, QC
Full-time
The Administrative Services Coordinator provides a variety of office and site support activities. Identifies, improves, and follows specific processes and procedures to maximize the…
Added 2 hours ago
Quality Control Coordinator
Stella-Jones
Gatineau, QC
Full-time
Document Control & ISO Management: Maintain quality management system (QMS) records, procedures, and manuals on SharePoint in strict adherence to ISO 9001 standards.
Added 3 hours ago
Electrical Estimator
SearchLabs
Toronto, ON · Greater Toronto Area, Canada
$60,000 to $85,000 CAD / year
Full-time
…residential high rise construction, is seeking an Estimator Coordinator to support its estimating and project…
Added 3 hours ago
Technical Support Specialist
Veralto
Guelph, ON · CAN - Guelph - Viqua
Full-time
Provide first-level technical support by phone, email, and CRM-based case management for UV systems, filtration products, accessories, and related applications.
Added 4 hours ago
Engineering Product Coordinator
Hydra Dyne Technology Inc.
Ingersoll, ON
Full-time
Be an experienced and highly organized Engineering Project Coordinator to support the successful launch of new and revised products into manufacturing.
Added 4 hours ago
Coordinateur administratif/Coordinatrice administrative
Gamache Group
Saint-Paul, QC
Full-time
…administrative professional to manage files related to debris…
Added 5 hours ago
Bilingual Operations Support & Customer Service Coordinator
GardaWorld
Moncton, NB
Ready to suit up as a Operations Support & Customer Service Coordinator
Added 5 hours ago
Coordonnateur Des Opérations MRO/ MRO Operations Coordinator
Aston Carter
Dorval, QC
Full-time
Job Title: MRO Operations Coordinator Job Description
Added 5 hours ago
Legal Administrative Coordinator - Legal Services - Regular Full-Time 2026-18615 (2026-18615)
Sunnybrook
Toronto, ON
Full-time
The Coordinator will support departmental operations by maintaining effective workflow and bring-forward systems, managing shared inboxes, coordinating document execution processes, and…
Added 5 hours ago
Research Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18762 (2026-18762)
Sunnybrook
Toronto, ON
Full-time
The successful Research Coordinator will work under the supervision of the Principal Investigator(s) and/or Research Program Manager to coordinate and support a variety of orthopaedic…
Added 6 hours ago
Technical Coordinator
Webuild S.p.A.
Toronto, ON
Webuild is seeking a Technical Coordinator who will be responsible for coordinating all engineering activities required to support bid preparation and project development within the…
Added 11 hours ago
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 11 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Original job description

Summary

JOB DESCRIPTION

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

Key Duties & Responsibilities

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

Knowledge & Skills

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Coordinate service requests from intake through estimating, approval, execution, and close-out, including quotes, technician scheduling, contracts, and service documentation. Support financial administration, expense reconciliation, budget and work order tracking, reporting, and operational improvements.

Requirements

Requires 3–5 years of service coordination, project administration, or administrative support experience, along with a community college diploma or equivalent training. Candidates should have strong organizational and communication skills, working knowledge of service coordination and financial administration, proficiency with Microsoft Office - particularly Excel - and the ability to use business and service management systems.

Skills

Service Coordination
Project Administration
Service Estimating
Quote Preparation
Costing
Scheduling
Work Order Management
Financial Administration
Expense Reconciliation
Contract Management
Budget Tracking
Variance Monitoring
Service Documentation
Data Integrity
Microsoft Excel
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Technical Services
Service Coordination
Project Administration
Service Estimating
Quoting
Labour Costing
Material Costing
Subcontractor Coordination
Technician Scheduling
Work Orders
Service Contracts
Purchase Orders
Invoicing
Corporate Credit Cards
Expense Reconciliation
Budget Tracking
Estimate-To-Actual Variance Monitoring
Service Management Systems
CRM Applications
Document Management
Microsoft Office
Microsoft Excel
Reporting Dashboards
Work In Progress (WIP)

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