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Added 12 mins ago
Workforce Optimization Coordinator - Project SHIFT - Temporary Full-Time - 2026-18684 (2026-18684)
Sunnybrook
Toronto, ON
Full-time
Experience with HR processes, workforce planning, and/or clinical operations considered an asset.
Added 12 mins ago
Research Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18762 (2026-18762)
Sunnybrook
Toronto, ON
Full-time
The successful Research Coordinator will work under the supervision of the Principal Investigator(s) and/or Research Program Manager to coordinate and support a variety of orthopaedic…
Added 2 hours ago
Quality Coordinator - WAHA Project
Pomerleau
Moosonee, ON
As a Quality Coordinator working in the Building Operations team at Pomerleau Construction, you will play a pivotal role in guaranteeing the integrity, safety and precision of our job…
Added 3 hours ago
Coordonnateur·trice, Achats // Buying Coordinator
SSENSE
Montreal, QC
Full-time
The Buying Coordinator provides essential support to Buyers and Assistant Buyers within a dynamic and fast-paced retail environment. The primary responsibility of this role is to ensure the…
Added 6 hours ago
Health, Safety & Environment Advisor
Black & McDonald Limited
Pickering, ON
Full-time
75% of time is spent performing field observations and assessments of the work being performed. Documents and reports observation findings and field reports to Trades Superintendent,…
Added 6 hours ago
Health, Safety & Environment Advisor
Black & McDonald Limited
Bowmanville, ON
Full-time
75% of time is spent performing field observations and assessments of the work being performed. Documents and reports observation findings and field reports to Trades Superintendent,…
Added 6 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 6 hours ago
Industry Partnership & Employer Engagement Coordinator
Jobbe
Antigonish, NS
Full-time
Position Title: Industry Partnerships & Employer Engagement Coordinator
Added 6 hours ago
Senior Coordinator, Advancement
University of Ottawa
Ottawa, ON · Tabaret Hall
Full-time
Fundraising Operations & Project Coordination: Provides administrative and operational support to ensure the smooth execution of fundraising strategies across major, principal, planned, and…
Added 7 hours ago
Senior HSE Program Coordinator (Calgary)
Synergy Projects Ltd.
Calgary, AB
Full-time
Reporting to the HSE Manager, the Senior HSE Program Coordinator supports the effective administration of Synergy Projects’ Health, Safety & Environment program through safety planning,…
Added 8 hours ago
Logistics Coordinator
KUTHALA GROUP
Georgetown, ON
Full-time
Role Description The Logistics Coordinator is a full-time, on-site role based in Georgetown, ON, responsible for ensuring the efficient movement, storage, and tracking of goods across…
Added 9 hours ago
PATIENT COORDINATOR - TORONTO, ON
PhysioPlus Health Group
Toronto, ON
Part-time
…for you! We’re looking for a dynamic and motivated Patient Coordinator in Toronto, ON with a positive attitude to assist with a variety of front office and administrative…
Added 10 hours ago
Christmas Toyshop Associate - Temporary
The Salvation Army in Canada
Vancouver, BC
Full-time
…Associate works on our seasonal team to assist in set up and daily operations of the Toy Shop program for its duration, assisting in the organizing and overseeing of Toy Shop volunteers,…
Added 10 hours ago
Administrative Assistant (Academic Office)
Braemar College
Toronto, ON
Contract
Reporting directly to the Academic Coordinator, and Principal this role provides administrative support to the Academic Department and Front Desk operations. The successful candidate will…
Added 10 hours ago
Fitness Consultant
Vivo for Healthier Generations
Calgary, AB
Full-time
Collaborate with team members across departments to support seamless operations
Added 11 hours ago
Logistic Coordinator
PPG
Mississauga, ON
Full-time
As a Logistics Coordinator, you will play a key role in ensuring the efficient flow of products and information throughout the supply chain. This position is responsible for coordinating…
Added 11 hours ago
Front Desk Receptionist
Lifemark Health Group
Saskatoon, SK
Full-time
Provide administrative support to the Care Coordinator Manager and Clinic Director
Added 11 hours ago
Front Desk Care Coordinator
Lifemark Health Group
Kamloops, BC
$19 to $23 CAD / hour
Part-time
Front Desk Care Coordinator – Lifemark Physiotherapy Kamloops
Added 11 hours ago
Social Media Coordinator
Water Treatment Equipment Co
Brantford, ON
Full-time
Support digital operations through content scheduling, platform oversight, and performance monitoring to advance organizational engagement objectives.
Added 12 hours ago
Projects Documentation Coordinator
Envent
Calgary, AB
Full-time
…members collaborate across engineering, manufacturing, and operations to deliver precise, durable products to customers…
Added 12 hours ago
Purchasing Coordinator
Urban Solar
Langford, BC
Full-time
We're looking for a Purchasing Coordinator to handle the day-to-day buying that keeps our production running. Our products are built by contract manufacturers in Canada and the U.S. and at…
Added 12 hours ago
Service Coordinator, Technical Services HVAC
BGIS
Ottawa, ON
Full-time
The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair…
Added 12 hours ago
Maintenance Coordinator
Conifer Energy, Inc.
AB
We are seeking an experienced Maintenance Coordinator for our operations in the North-West area. Reporting to the Foreman, Maintenance, the ideal candidate will have a minimum of five…
Added 12 hours ago
Battalion Chief of Logistics and Professional Standards
The Excelsior Fire District
Chief Mountain, AB
Full-time
Serves as the logistics coordinator for the Excelsior Fire District under the direction of the Fire Chief, administering and delivering the district’s SCBA, quartermaster and PPE, medical…
Added 12 hours ago
Scheduling Coordinator
Fire Protection Inc (Edmonton)
AB · Edmonton, AB
Full-time
…emails with other departments such as coordinating with our Field Scheduling team who provide the labor and materials to complete these…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Original job description

Summary

JOB DESCRIPTION

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

Key Duties & Responsibilities

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

Knowledge & Skills

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Coordinate service requests from intake through estimating, approval, execution, and close-out, including quotes, technician scheduling, contracts, and service documentation. Support financial administration, expense reconciliation, budget and work order tracking, reporting, and operational improvements.

Requirements

Requires 3–5 years of service coordination, project administration, or administrative support experience, along with a community college diploma or equivalent training. Candidates should have strong organizational and communication skills, working knowledge of service coordination and financial administration, proficiency with Microsoft Office - particularly Excel - and the ability to use business and service management systems.

Skills

Service Coordination
Project Administration
Service Estimating
Quote Preparation
Costing
Scheduling
Work Order Management
Financial Administration
Expense Reconciliation
Contract Management
Budget Tracking
Variance Monitoring
Service Documentation
Data Integrity
Microsoft Excel
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Technical Services
Service Coordination
Project Administration
Service Estimating
Quoting
Labour Costing
Material Costing
Subcontractor Coordination
Technician Scheduling
Work Orders
Service Contracts
Purchase Orders
Invoicing
Corporate Credit Cards
Expense Reconciliation
Budget Tracking
Estimate-To-Actual Variance Monitoring
Service Management Systems
CRM Applications
Document Management
Microsoft Office
Microsoft Excel
Reporting Dashboards
Work In Progress (WIP)

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