Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 14 mins ago
Asset Management Specialist
Kelly Services (Canada), Ltd.
Toronto, ON
Contract
The successful candidate will work with business and technical stakeholders to define requirements, improve processes, manage dependencies, and support the implementation and continuous…
Added 31 mins ago
Project Coordinator
North American Construction Group Inc.
AB
Full-time
We are seeking a Project Coordinator to support our Operations team by providing support to the Project Manager in the planning, development and coordination of large heavy construction and…
Added 45 mins ago
Simulation Technician
Saskatchewan Polytechnic Alumni
Saskatoon, SK · Greater Saskatoon Metropolitan Area
Full-time
6 Working alongside the Simulation Learning Centre Coordinator and Simulation Assistants to manage assets, oversee maintenance and repairs, and support procurement of supplies and equipment.
Added 46 mins ago
Tank Monitor Program Coordinator - Contract to Hire
Superior Plus Propane Talent Acquisition
Calgary, AB · Cambridge, ON · Sainte-Catherine, QC
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 1 hour ago
Technical Project Coordinator
Umbrella Incorporated
Toronto, ON
Full-time
We are seeking a a Technical Project Coordinator to help plan and deliver customer technology projects. The priority is conducting accurate site walks for physical security, network, and…
Added 1 hour ago
HVAC Maintenance Coordinator
Rocket Facility Services
Toronto, ON · Greater Toronto Area, Canada
Full-time
Reporting to the Head of Facilities, the HVAC Maintenance Coordinator is responsible for coordinating and managing maintenance and service activities for HVAC and building systems. This…
Added 1 hour ago
Director of Engineering
Artika
Montreal, QC
Full-time
Le ou la directeur(trice), R-D relève du vice-président, Ingénierie et dirige les opérations de R-D.
Added 2 hours ago
National Service Coordinator
Siemens
Toronto, ON · Montreal, QC · Quebec, QC
Support forecasting and reporting activities for the Service operations.
Added 4 hours ago
Medical Technologist Cytogenetics P2A
Provincial Health Services Authority
Vancouver, BC
Full-time
Notifies Team Lead or Technical Coordinator of any equipment malfunction, patient safety learning occurrence or non-conformance to standard operating procedures.
Added 4 hours ago
Quality Coordinator (14/7)
Pomerleau
Squamish, BC
As a Quality Lead you will support large-scale civil and infrastructure projects – ranging from $1.5 million to upwards of $1 billion – you will be responsible in maintaining organized and…
Added 4 hours ago
BIM/VDC Coordinator – Infrastructure & Civil Engineering
Pomerleau
Toronto, ON · Montreal, QC · Quebec, QC
As a BIM/VDC Coordinator within Pomerleau's Innovation team, you will play a key role in the future of design and construction. You will be called upon to support project teams and help…
Added 4 hours ago
Senior Surveying Coordinator
Pomerleau
Montreal, QC · Quebec, QC
As a Senior Surveying Coordinator within Pomerleau’s Civil & Infrastructure team, you will play a central role in the planning, coordination, and strategic allocation of surveying teams…
Added 4 hours ago
Internship, Project Coordinator 14/7 (Squamish)
Pomerleau
Squamish, BC · Vancouver, BC
Support project management tasks under the guidance of the Project Manager.
Added 4 hours ago
Intern, Project Coordinator
Pomerleau
Toronto, ON
Join Pomerleau as a Project Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 4 hours ago
Intern - Electromechanical
Pomerleau
QC
Assist the Electromechanical Operations Manager with day-to-day activities;
Added 4 hours ago
Intern, Digital Construction (BIM/VDC)
Pomerleau
Montreal, QC · Quebec, QC · Sherbrooke, QC
Join Pomerleau as a BIM/VDC Coordinator Intern within the Civil & Infrastructure Operations Innovation team and contribute to the digital transformation of infrastructure projects. You will…
Added 4 hours ago
Intern, Technician Methodes and Temporary Work
Pomerleau
Montreal, QC
Support the preparation of technical documents, including work method notes, risk assessments, and technical sheets.
Added 4 hours ago
Quality Coordinator - Project
Pomerleau
Lac-Mégantic, QC · Montreal, QC · Quebec, QC
…achieving the highest quality standards? We are seeking a Quality Coordinator / Quality Manager who will play a key role in the management and implementation of quality requirements across…
Added 4 hours ago
Intern, Quality Coordinator - Major Projects
Pomerleau
Montreal, QC
Join Pomerleau as a Quality Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 6 hours ago
Architectural Projects Coordinator
York Region (The Regional Municipality of York)
Newmarket, ON
Contract
Reporting to the Project Manager, Housing Services, is responsible for providing technical expertise in the planning, design, implementation and project management of residential building…
Added 7 hours ago
Land and Resource Coordinator
Amrize
Winnipeg, MB · Saskatoon, SK
…ultimately transformed into products. The Land and Resource Coordinator will work closely with the Land and Resource Manager and cross-functional teams and gain experience in land…
Added 7 hours ago
Logistics Coordinator
Amrize
AB · Calgary, AB
The Ready Mix Logistics Coordinator serves as a key point of contact for customers, drivers, plant teams, and internal stakeholders, ensuring seamless delivery coordination of concrete…
Added 8 hours ago
Fleet Coordinator
Alberta Health Services
Olds, AB
Temporary
…aeromedical response, and specialized clinical programs. As the Fleet Coordinator, you will play a key role in supporting Alberta’s Emergency Medical Services by coordinating the Vehicle…
Added 11 hours ago
Senior Coordinator, GIS & Data Management
GoodWork.ca
St. John's, NL · St Jones Within, NL
Full-time
Reporting to GIS / Database Analyst, the Senior Coordinator, GIS & Data Management will support the planning, implementation, monitoring, and reporting of restoration projects across…
Added 12 hours ago
Legal Operations Specialist / Human Services Program Specialist 1
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Maintain up to date inventory of equipment and supplies used by OIG legal, provide technical support, place orders as needed, and review invoices

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Summary

JOB DESCRIPTION

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

Key Duties & Responsibilities

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

Knowledge & Skills

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

Apply About employer

More about this job

Responsibilities

Coordinate service requests from intake through estimating, approval, execution, and close-out, including quotes, technician scheduling, contracts, and service documentation. Support financial administration, expense reconciliation, budget and work order tracking, reporting, and operational improvements.

Requirements

Requires 3–5 years of service coordination, project administration, or administrative support experience, along with a community college diploma or equivalent training. Candidates should have strong organizational and communication skills, working knowledge of service coordination and financial administration, proficiency with Microsoft Office - particularly Excel - and the ability to use business and service management systems.

Skills

Service Coordination
Project Administration
Service Estimating
Quote Preparation
Costing
Scheduling
Work Order Management
Financial Administration
Expense Reconciliation
Contract Management
Budget Tracking
Variance Monitoring
Service Documentation
Data Integrity
Microsoft Excel
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Technical Services
Service Coordination
Project Administration
Service Estimating
Quoting
Labour Costing
Material Costing
Subcontractor Coordination
Technician Scheduling
Work Orders
Service Contracts
Purchase Orders
Invoicing
Corporate Credit Cards
Expense Reconciliation
Budget Tracking
Estimate-To-Actual Variance Monitoring
Service Management Systems
CRM Applications
Document Management
Microsoft Office
Microsoft Excel
Reporting Dashboards
Work In Progress (WIP)

Report this job