Jobs in Canada

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Added 19 mins ago
Technical Coordinator
Webuild S.p.A.
Toronto, ON
Webuild is seeking a Technical Coordinator who will be responsible for coordinating all engineering activities required to support bid preparation and project development within the…
Added 49 mins ago
Facilities Project Coordinator
OT DEVELOPMENTS
Dartmouth, NS
Full-time
…living environments? OT Developments is looking for a Facilities Project Coordinator to join our dynamic team. As a Facilities Project Coordinator, you will play a pivotal role in managing…
Added 1 hour ago
Administrative Coordinator (Divisional Planning, Coordination & Support Services)
WorkSafeBC
Richmond, BC
Full-time
…completion? We’re looking for an experienced Administrative Coordinator to assist and support our Director, Divisional Planning, Coordination & Support Services at WorkSafeBC in our…
Added 1 hour ago
Project coordinator - Marine works
Pomerleau
Montreal, QC · Quebec, QC
As a Project Coordinator within Pomerleau’s Civil & Infrastructure teams, you will play a key role at the heart of our Structures. You will manage multiple activities and schedules to gain…
Added 1 hour ago
Quality Coordinator - WAHA Project
Pomerleau
Moosonee, ON
As a Quality Coordinator working in the Building Operations team at Pomerleau Construction, you will play a pivotal role in guaranteeing the integrity, safety and precision of our job…
Added 1 hour ago
Project Coordinator
Pomerleau
Gagetown, NB
As a Project Coordinator working in our Building Operations team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project…
Added 2 hours ago
Executive Operations Coordinator
Fundmetric
Halifax, NS
Full-time
Added 2 hours ago
Airworthiness Coordinator
Actalent
Fort Erie, ON
Contract
Project management experience, including planning, scheduling, and coordinating multi-disciplinary activities, is an asset.
Added 3 hours ago
Coordonnateur·trice, Achats // Buying Coordinator
SSENSE
Montreal, QC
Full-time
The Buying Coordinator provides essential support to Buyers and Assistant Buyers within a dynamic and fast-paced retail environment. The primary responsibility of this role is to ensure the…
Added 4 hours ago
Coordonnateur Avion / Aircraft Coordinator (Quart fin de semaine)
Airbus Aircraft
Montreal, QC
Full-time
Do you have solid experience in project coordination and technical process management in the aerospace industry? Are you looking to grow and develop new skills? This position is for you!
Added 5 hours ago
Health, Safety & Environment Advisor
Black & McDonald Limited
Pickering, ON
Full-time
Monitoring all aspects of the work to ensure Line Management is meeting the HSE requirements including legislative, company and client safety policy and procedures when applicable.
Added 5 hours ago
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 5 hours ago
Health, Safety & Environment Advisor
Black & McDonald Limited
Bowmanville, ON
Full-time
Monitoring all aspects of the work to ensure Line Management is meeting the HSE requirements including legislative, company and client safety policy and procedures when applicable.
Added 5 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 5 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 5 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…incumbent is responsible for the scientific and operational management of the program’s portfolio of studies, from ethics submission and study registration through recruitment, data…
Added 6 hours ago
Industry Partnership & Employer Engagement Coordinator
Jobbe
Antigonish, NS
Full-time
Strong organizational, planning, and project management skills, with the ability to manage multiple initiatives and meet deadlines.
Added 6 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
The primary contact for customers. Communicates with staff from different departments, such as project engineers, warehouse, and logistics, to ensure the status of orders and resolve any…
Added 6 hours ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
Experience with project management and performance measurement skills;
Added 6 hours ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
Experience with project management and performance measurement skills;
Added 6 hours ago
Events and Community Fundraising Coordinator
Health Sciences North
Sudbury, ON
Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
Added 6 hours ago
Senior Coordinator, Alumni Relations and Community Partnerships
University of Ottawa
Ottawa, ON · Desmarais Hall
Full-time
The Senior Coordinator supports the effective delivery of engagement initiatives by ensuring that requests, sponsorship-related actions, and engagement outcomes are logged, coordinated,…
Added 6 hours ago
Senior Coordinator, Advancement
University of Ottawa
Ottawa, ON · Tabaret Hall
Full-time
…fundraising success by providing administrative, operational, and project management support to the advancement team. This position ensures the efficient execution of major, principal,…
Added 6 hours ago
Senior HSE Program Coordinator (Calgary)
Synergy Projects Ltd.
Calgary, AB
Full-time
Reporting to the HSE Manager, the Senior HSE Program Coordinator supports the effective administration of Synergy Projects’ Health, Safety & Environment program through safety planning,…
Added 7 hours ago
Project Coordinator
First Onsite Property Restoration
Dorval, QC
Full-time
Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Project Coordinator (Internally known as Project Coordinator I), you'll be the steady…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Original job description

Summary

JOB DESCRIPTION

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

Key Duties & Responsibilities

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

Knowledge & Skills

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Coordinate service requests from intake through estimating, approval, execution, and close-out, including quotes, technician scheduling, contracts, and service documentation. Support financial administration, expense reconciliation, budget and work order tracking, reporting, and operational improvements.

Requirements

Requires 3–5 years of service coordination, project administration, or administrative support experience, along with a community college diploma or equivalent training. Candidates should have strong organizational and communication skills, working knowledge of service coordination and financial administration, proficiency with Microsoft Office - particularly Excel - and the ability to use business and service management systems.

Skills

Service Coordination
Project Administration
Service Estimating
Quote Preparation
Costing
Scheduling
Work Order Management
Financial Administration
Expense Reconciliation
Contract Management
Budget Tracking
Variance Monitoring
Service Documentation
Data Integrity
Microsoft Excel
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Technical Services
Service Coordination
Project Administration
Service Estimating
Quoting
Labour Costing
Material Costing
Subcontractor Coordination
Technician Scheduling
Work Orders
Service Contracts
Purchase Orders
Invoicing
Corporate Credit Cards
Expense Reconciliation
Budget Tracking
Estimate-To-Actual Variance Monitoring
Service Management Systems
CRM Applications
Document Management
Microsoft Office
Microsoft Excel
Reporting Dashboards
Work In Progress (WIP)

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