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Added 25 mins ago
Promotions Coordinator
River Cree Resort & Casino
Spruce Grove, AB
Full-time
…concert, dining, and special event experiences. The Promotions Coordinator plays a key role in executing on-property promotions, events, tournaments, and entertainment experiences that…
Added 25 mins ago
Care Coordinator - Sarnia Branch, "Part Time B", Temporary Full-Time
Ontario Health atHome
Sarnia, ON
Full-time · Part-time · Temporary
As a Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers and other…
Added 25 mins ago
Supervisor of Emergency Management and Business Continuity
City of Cambridge Ontario
Cambridge, ON
$107,360 to $130,932 CAD / year
Full-time
…programs, ensuring alignment with corporate objectives, legislative requirements and industry best…
Added 25 mins ago
Project Coordinator Capital Development - Redevelopment
William Osler Health System
Brampton, ON
Full-time
Working within the Capital Development Department, the Project Coordinator will report through the AVP/Director, Capital Development.
Added 25 mins ago
IT Services Manager
Sym-Tech Dealer Services
Richmond Hill, ON
$85,000 to $100,000 CAD / year
Contract
…difference! We are currently recruiting for an IT Vendor & Support Coordinator to join our headquarters located in Thornhill,…
Added 26 mins ago
Logistics Coordinator - Temporary Assignment
Ryder Supply Chain Solutions
Milton, ON · CAN - Milton ON Reading Ct
Full-time
The Logistics Coordinator II is responsible for current accountability for travel retail inbound/outbound process both systems/paperwork and physical work.
Added 26 mins ago
Activity Aide, Adult Day Program - Casual
VON Canada (Ontario)
Bracebridge, ON
$18.25 to $22.57 CAD / hour
Collaborates with the Recreational Therapist and/or Program Coordinator in planning and implementing social and recreational programs.
Added 26 mins ago
Coordinateur(trice) des services administratifs - Administrative Services Coordinator
Moneris
Montreal, QC
Full-time
The Administrative Services Coordinator provides a variety of office and site support activities. Identifies, improves, and follows specific processes and procedures to maximize the…
Added 26 mins ago
Thrift Store Clerk
The Salvation Army Canada and Bermuda Territory
Ingersoll, ON
Part-time
This position reports directly to the Community Ministries Coordinator or designate
Added 26 mins ago
Quality Coordinator – Civil – Major Projects - EHTH
Bird Construction
Mississauga, ON
Full-time
Quality Coordinator – Civil – Major Projects - EHTHReporting to the Quality Lead, the Quality Coordinator will work directly with the execution team to ensure that work completed by Bird…
Added 40 mins ago
Bilingual Education Programs Coordinator (12-Month Contract)
TVO
Toronto, ON
Full-time
Position Title: Bilingual Education Programs Coordinator
Added 40 mins ago
Maintenance Assistant
Amica Senior Lifestyles
BC · West Vancouver, British Columbia
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added 40 mins ago
Project Lead - Programming, Pilots and Evaluation
Georgian College
ON
…scope, and in accordance with partnership agreements and funding requirements. The Project Lead ensures that implementation evidence, participant feedback, observations, and evaluation data…
Added 40 mins ago
Superintendent of Water Treatment
City of Quinte West
Quinte West, ON
Coordinate work with the other Superintendents, Compliance Coordinator and other City staff to share resources and/or equipment as necessary.
Added 55 mins ago
Harm Reduction Program Coordinator
University of Victoria
Victoria, BC
Full-time
The Harm Reduction Program Coordinator is responsible to collaborate with campus and community partners to offer student-facing harm reduction initiatives and programming delivered by…
Added 55 mins ago
Admissions Coordinator - Central Booking - Temporary full-time - 2026-17417 (2026-17417)
Sunnybrook
Toronto, ON
Full-time
The Admissions Coordinator is responsible for coordinating patient flow through the admission process for our inpatient rehabilitation programs. The roles facilitates timely and accurate…
Added 55 mins ago
Project Controls Coordinator III
Raise
Calgary, AB
Full-time
Ensure compliance with all applicable company policies, procedures, safety requirements, and operational standards.
Added 55 mins ago
Supervisor, Special Events & Sponsorships
BGC South East
Kingston, ON
Full-time
Added 56 mins ago
CMMS Spare Parts Coordinator
BEUMER Group
Toronto, ON
Full-time
The Computerized Maintenance Management System (CMMS) / Spare Parts Coordinator is responsible for CMMS and spare parts for the baggage handling system at Toronto Pearson International…
Added 56 mins ago
Account Executive : Canada (Remote)
Ekwa Marketing Inc.
Remote, Canada
Full-time · Remote
Collaborate with the Director of Sales and Sales Team Marketing Coordinator to develop sales collateral, case studies, and content for outreach.
Added 1 hour ago
Quality Control Coordinator
Stella-Jones
Gatineau, QC
Full-time
Reporting to the Quality Assurance Supervisor, the Quality Control Coordinator plays a vital role in ensuring that Stella-Jones facilities consistently meet company, industry, and…
Added 1 hour ago
Event Sales Coordinator - Halifax Marriott
Encore Global
Halifax, NS
Full-time
…exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the…
Added 1 hour ago
Tourism Counsellor (Seasonal)-C0487
City of London
London, ON
Reporting to the Coordinator, Communications, Research & Membership, performs various duties associated with the provision of tourist information to customers of Tourism Information Centres…
Added 1 hour ago
Coordinateur(trice) d'inventaire/Inventory Coordinator
Impact Fulfillment Services
Longueuil, QC
Full-time
Added 1 hour ago
Business Systems Analyst, Clinical Informatics
Michael Garron Hospital
Toronto, ON
Full-time
Actively working with the rest of the department in meeting service level agreement targets and reporting requirements

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Original job description

Summary

JOB DESCRIPTION

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

Key Duties & Responsibilities

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

Knowledge & Skills

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Coordinate service requests from intake through estimating, approval, execution, and close-out, including quotes, technician scheduling, contracts, and service documentation. Support financial administration, expense reconciliation, budget and work order tracking, reporting, and operational improvements.

Requirements

Requires 3–5 years of service coordination, project administration, or administrative support experience, along with a community college diploma or equivalent training. Candidates should have strong organizational and communication skills, working knowledge of service coordination and financial administration, proficiency with Microsoft Office - particularly Excel - and the ability to use business and service management systems.

Skills

Service Coordination
Project Administration
Service Estimating
Quote Preparation
Costing
Scheduling
Work Order Management
Financial Administration
Expense Reconciliation
Contract Management
Budget Tracking
Variance Monitoring
Service Documentation
Data Integrity
Microsoft Excel
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Technical Services
Service Coordination
Project Administration
Service Estimating
Quoting
Labour Costing
Material Costing
Subcontractor Coordination
Technician Scheduling
Work Orders
Service Contracts
Purchase Orders
Invoicing
Corporate Credit Cards
Expense Reconciliation
Budget Tracking
Estimate-To-Actual Variance Monitoring
Service Management Systems
CRM Applications
Document Management
Microsoft Office
Microsoft Excel
Reporting Dashboards
Work In Progress (WIP)

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