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Added 48 mins ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…postdoctoral fellows across affiliated research centres through training, networking, and experiential learning opportunities. Reporting to the Tremplin Manager and the Principal…
Added 48 mins ago
LG
Bilingual HR Assistant
Liebherr Group
Burlington, ON
- Full-time
Provide support to HR Business Partners and HR Coordinator, by performing project based tasks
Added 1 hour ago
CA
AV Project Coordinator
Century Audio Visual
Mississauga, ON
- Full-time
Role Description The AV Project Coordinator supports project delivery operations for Century AV clients. This role is responsible for coordinating project logistics, documentation,…
Added 1 hour ago
TU
Training Coordinator and Supervisor
The University of British Columbia
Vancouver, BC
- $5,377.61 to $6,308.19 CAD / month
- Full-time
The Training Coordinator and Supervisor provides supervision to technicians who have day-to-day responsibility for animal care and conduct specialized services for the above listed…
Added 1 hour ago
CO
Sustainable Operations Program Analyst
County of Simcoe
Midhurst, ON
- Full-time
Added 1 hour ago
R
MyTrack Coordinator (Bilingual – English/French)
Raise
Calgary, AB
- Full-time
Raise is currently hiring a MyTrack Coordinator (Bilingual – English/French) on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to…
Added 1 hour ago
WI
Intermediate Environmental Project Coordinator
WSP in Canada
BC · British Columbia, Canada
- Full-time
…environmental technicians, project coordinators, project managers, technical experts, and qualified professionals. We have been providing contaminated site program management services to…
Added 1 hour ago
WI
Intermediate Environmental Project Coordinator
WSP in Canada
BC · British Columbia, Canada
- Full-time
…environmental technicians, project coordinators, project managers, technical experts, and qualified professionals. We have been providing contaminated site program management services to…
Added 1 hour ago
OI
Quality Assurance & Training Coordinator (6-Month Secondment)
Orbit Insurance Services
Wetaskiwin, AB
- Full-time
The Quality Assurance & Training Coordinator is responsible for training, monitoring, evaluating and coaching staff on call handling, call resolution and quality file management to provide…
Added 1 hour ago
CL
Service Coordinator - Temporary Contract
Comairco, LLC
Winnipeg, MB
- Full-time
Post-secondary education; technical or mechanical training is considered an asset;
Added 1 hour ago
CS
Bilingual Service Coordinator, Airdrie, Alberta
Cantest Solutions Inc.
Airdrie, AB
- Full-time
Employment Opportunities Title: Bilingual Service Coordinator, Airdrie, AlbertaTerms of Employment: Permanent, Full Time, DaySalary: To be Negotiated, BonusAnticipated Start Date:…
Added 1 hour ago
MU
Front of House Coordinator - Faculty of Fine Arts and Communications
MacEwan University
AB · Edmonton, AB
- Full-time
MacEwan University is seeking a Front of House Coordinator for a full-time continuing opportunity with the Faculty of Fine Arts and Communications.
Added 1 hour ago
M
VDC Coordinator
Multiplex
Toronto, ON · Etobicoke, ON
- $65,000 to $70,000 CAD / year
- Full-time
Completion of a degree or diploma training program at a college or technical school specializing in BIM
Added 1 hour ago
YS
Project Medical Referent Support
Yemen ShortList
Aden
- Contract
Participating in the identification of training needs and in the organization and delivery of technical train-ing, coaching and on-the-job support for medical and paramedical staff.
Added 1 hour ago
UO
Assistant to the Director
University of Waterloo
Waterloo, ON · Davis Computer Research Centre
- Full-time
…In addition, the incumbent supervises the Customer Service Coordinator and the Administrative Assistant. The position supports communications from the Director’s Office; as well as…
Added 1 hour ago
TI
Health & Safety Coordinator - NCSO required
Technopref Industries Inc.
St. Catharines, ON
- Full-time
Under the supervision of the Health & Safety Manager, the H&S Coordinator is responsible for the application of the site-specific H&S Plan and monitoring operational performance to ensure…
Added 1 hour ago
NC
Operational Training Specialist – Montreal ACC - (2 positions)
NAV CANADA
Montreal, QC
- Full-time
Under the direction of the Manager, ATS Learning Course Delivery (MACD), the Operational Training Specialist (OTS) is accountable for developing, implementing, maintaining and/or supporting…
Added 1 hour ago
F
Coordonnateur(trice) en santé et sécurité (Travail de nuit) / Health and Safety Coordinator (Night Shift)
FlatironDragados
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
…in preventing accidents and injuries? As a Health and Safety Coordinator, you will inspect, evaluate, train and provide technical support for work crews to ensure compliance with the Health…
Added 1 hour ago
CO
[$500 SIGN-ON BONUS] Certified Level II Dental Assistant/Records Technician - Stratford Orthodontics
Corus Orthodontists
Stratford, ON
- $25 to $30 CAD / hour
- Full-time
If you have been thinking about specializing in orthodontics, we have the perfect opportunity for you, as we are committed to training the right person.
Added 1 hour ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…postdoctoral fellows across affiliated research centres through training, networking, and experiential learning opportunities. Reporting to the Tremplin Manager and the Principal…
Added 1 hour ago
WC
Key Account Bids and Product Sourcing Coordinator - Guelph, ON
Wurth Canada
Guelph, ON
- Full-time
…opportunity for you. We are looking for a Bids and Product Sourcing Coordinator with prior experience in…
Added 1 hour ago
A
Employer Liaison/Coach
Achēv
Mississauga, ON
- Full-time
…Ontario’s critical skilled trades shortage by providing hands-on technical training, developing employability skills, and offering paid work placements, while promoting diversity and…
Added 1 hour ago
SI
Service Desk Manager
STACK IT Recruitment
Windsor, ON
- $85,000 to $95,000 CAD / year
- Full-time
Supervise the Dispatch Coordinator, who manages queue health, aging tickets and SLA adherence
Added 1 hour ago
AC
Gestionnaire Des Compétences Et Administrateur Du Support TI/Competency Manager & IT Support Admin
Aston Carter
Dorval, QC
- $31 to $40 CAD / hour
- Contract
We are seeking a detail-oriented and technically savvy Training Operations & Competency Coordinator to support our flight training organization. This role combines training competency…
Added 1 hour ago
NC
Technical Services Technologist Trainee - CNS
NAV CANADA
Ottawa, ON
- Full-time
Become a member of the NAV CANADA Technical Services team. We offer career-long training on advanced equipment; a full range of opportunities as you gain experience; competitive salaries;…

BGIS

Service Coordinator, Technical Services HVAC

Ottawa, ON, Canada

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

Original job description

Summary

JOB DESCRIPTION

The Service Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on service estimating, quoting, repair coordination, and financial administration. The role works closely with Operations, Service Managers, field Technicians, and Sales to support the timely preparation of service quotes, maintain accurate service records, and enable the efficient execution of approved service work.

This position is responsible for coordinating service requests from initial intake through execution, supporting cost development and quote preparation, managing administrative processes such as Technician corporate credit cards and expense tracking, and ensuring service documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

Key Duties & Responsibilities

Project Coordination Assistance / Administration:

Coordinate service requests from initial intake through estimating, approval, execution, and close‑out, supporting repairs, deficiencies, upgrades, and small works.
Support preparation of service estimates and quotes by gathering scope details, site information, drawings, specifications, and equipment requirements.
Assist operations and service leadership with labour, material, subcontractor, and equipment costing to support accurate and timely quoting.
Prepare, track, and maintain service quotes, approvals, documentation, and version control in alignment with pricing standards and governance requirements.
Coordinate scheduling of field technicians and subcontractors, ensuring materials, access requirements, and documentation are in place to support efficient service delivery.
Monitor service execution progress, maintain work order documentation, and escalate schedule, scope, or cost risks as required.
Provide administrative oversight of technician expense tools (e.g., corporate credit cards), including transaction tracking, reconciliation, receipt compliance, and audit support.
Deliver day‑to‑day administrative and financial support for service operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
Maintain accurate service, estimating, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
Prepare and supply detailed service reports to clients.
Manage service contracts and ensure compliance with contractual requirements.
Review labor hours and material allocations, identifying and resolving discrepancies.
Coordinate with internal teams to ensure work is completed within planned hours and material budgets.
Assist in monitoring contract performance and maintaining compliance with established service standards.
Collaborate with cross-functional teams to support process improvements, workflow efficiency, and operational consistency
Develop proposals for large-scale projects and monitor budgets, costs, and project performance from project initiation through completion to ensure successful delivery and financial accountability.
Monitor work order status and follow up on outstanding tasks to help improve service delivery and customer satisfaction.
Co-ordinate with Regional Leaders to provide metrics that will drive business goals i.e. WIP, Work Order Management, Operational Approvals
Other duties as assigned.

Knowledge & Skills

3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training. 3–5 years of experience in service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
Strong administrative, organizational, and coordination skills, with the ability to manage multiple service activities, priorities, and deadlines.
Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

Licenses and/or Professional Accreditation

None required.
Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of per $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Coordinate service requests from intake through estimating, approval, execution, and close-out, including quotes, technician scheduling, contracts, and service documentation. Support financial administration, expense reconciliation, budget and work order tracking, reporting, and operational improvements.

Requirements

Requires 3–5 years of service coordination, project administration, or administrative support experience, along with a community college diploma or equivalent training. Candidates should have strong organizational and communication skills, working knowledge of service coordination and financial administration, proficiency with Microsoft Office - particularly Excel - and the ability to use business and service management systems.

Skills

Service Coordination
Project Administration
Service Estimating
Quote Preparation
Costing
Scheduling
Work Order Management
Financial Administration
Expense Reconciliation
Contract Management
Budget Tracking
Variance Monitoring
Service Documentation
Data Integrity
Microsoft Excel
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Technical Services
Service Coordination
Project Administration
Service Estimating
Quoting
Labour Costing
Material Costing
Subcontractor Coordination
Technician Scheduling
Work Orders
Service Contracts
Purchase Orders
Invoicing
Corporate Credit Cards
Expense Reconciliation
Budget Tracking
Estimate-To-Actual Variance Monitoring
Service Management Systems
CRM Applications
Document Management
Microsoft Office
Microsoft Excel
Reporting Dashboards
Work In Progress (WIP)

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