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BGIS

Tenant Services Coordinator

Toronto, ON, Canada

Pay: This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: 1-3 years of job-related experience specific to the assignment – facility management, churn, facility infrastructures, client industry sector, government sector, etc.
Posting language: English
Posted: Oct 1, 2026

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Original job description

ABOUT US

JOB DESCRIPTION

BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling innovation through the services we deliver. We actively seek new opportunities that drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia. For further information, visit www.bgis.com .

OUR CULTURE

At BGIS, our culture is built on three foundational pillars:

Culture of Care: We deeply care for each other, our clients, partners, and the communities we serve.
High Performing Teams: We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
Unwavering Commitment to Sustainability: We conduct every action with a focus on preserving our earth.

SUMMARY

The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They coordinate the resolution of tenant issues related to the delivery of tenant service projects. The Tenant service Coordinator will collaborate with various partners to ensure a high-quality seamless workplace experience is provided consistently for all employees.  In this role, there is a unique opportunity to influence how employees work, and directly impact their work day.  You will work with a team of professionals delivering workplace services.  In this role, you will support the key differentiator of the organization – it’s people, by enabling a culture of high-performance teams.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

Opportunities for Development:   

At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles.  Success in the role offers Team Members the opportunity to explore various roles – some include:  

On Account & expanded Operational roles
Facility Management Office roles to support accounts
Project Management roles support projects

KEY DUTIES & RESPONSIBILITIES 

Safety Ownership and Regulatory Compliance 

Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated byBGIS Health Safety and Environment Teams and enforced by law.

Workplace Support 

Support customers, visitors and employees in a friendly, knowledgeable and courteous manner at all times 
Responsible for the workplace experience in designated lobby/service areas – welcoming employees, assisting with inquiries/questions and point person for Health Screening upon entry within the open lobby space 
Assist with electronic visitor sign in when necessary 
High level of confidentiality will be a must in this role. 
Act as an ambassador ensuring a positive Workplace Experience and be able to communicate confidently and articulately to employees and guests with a professional/positive demeanour 
Have an extensive knowledge of the workplace – technology, meeting rooms, multi-purpose and shared spaces, amenities and places of interest.  
Assist with minor event planning and meeting space set ups and clean ups 
Use operational knowledge of the facility to provide swift resolution of any challenges experienced by employees or guests. 
Ensure workplace health and safety guidelines are followed, and report any violations or near-misses to Manager 
Attend and participate in the Joint Health and Safety Committee meetings 
Submit work orders for maintenance (including technology), workspace or janitorial issues, to ensure timely response and tracking for continuous improvement. 
May be required to wear a BGIS uniform or outerwear when performing duties if required such as a branded shirt

Lobby Duties 

Ensure access card is used for each Team Member ensuring no tailgating 
Ensure ID badge is displayed for Team Members and Visitors 
Clean/Wipe high touch point areas of lobby hourly

Floor Duties 

Identify safety hazards and maintenance issues  
Assist in meeting rooms for IT connections and supplies

Technology Assistance 

Point of contact for office and technology issues 
Demonstrate new technologies released in support of enhancing the workplace experience 
Administer triage for meeting room technology- i.e. reset, reboot meeting room panels and lobby touch screen and/or manage escalations 
Manage locker/file cabinet inventory assignment 
Retrieve and respond to voicemail messages daily

Projects: 

Receives, processes and validates service requests received by telephone, e-mail, and personal visits and maintain service call / work order tracking as required (Keep a Project Tracker spreadsheet). 
Works with the Facility Managers to deliver small-scale tenant service projects; determining skills required, assisting with contractor selection and monitoring performance. 
Coordinates, plans and oversees BGIS and subcontracted forces to deliver required tenant service projects within the scope of the position.   
Reviews the work done by contractors, reports any discrepancies to Facility Manager and requests Purchase Orders.

Health and Safety: 

Follows Company procedures to ensure safe environment, personal safety and safety of others. 
Manages time & space of building activities to ensure no conflicting safety hazards. 
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication: 

Develops client project communications, including deadline notification, process updates, and scope requirements.

Analytics & Data Management: 

Tracks all projects and timeline, providing regular status updates to the Facility Manager.  
Tracks and reports on project totals monthly when required.

Relationship Management: 

Develops and maintains effective relationships with vendors, clients and stakeholders. 
Manages stakeholder requirements, scope changes, and project expectations.

KNOWLEDGE & SKILLS

High school completion plus a specialized technical or business course.
1-3 years of job-related experience specific to the assignment – facility management, churn, facility infrastructures, client industry sector, government sector, etc.
Good client management/customer service skills.
Effective Interpersonal skills, with an emphasis on communication (verbal/written).
Knowledge of project delivery and tendering processes.
General knowledge of commercial building systems and/or construction.
Strong organisational, coordination and documentation skills with the ability to multi-task.
Ability to work independently.
Proficiency with CAD will be considered an asset.
Proficient with MS Office and email software.

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

ABOUT US

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

ABOUT THE TEAM

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates small-scale tenant service projects, workspace changes, and office services, including service requests, contractors, schedules, and project tracking. Supports a positive workplace experience by assisting employees and visitors, resolving facility and technology issues, maintaining safety, and communicating project updates to stakeholders.

Requirements

Requires high school completion plus a specialized technical or business course, and 1–3 years of job-related experience. Candidates should have customer service, communication, project delivery, organization, and documentation skills, along with proficiency in Microsoft Office and email software; CAD is an asset.

Skills

Customer Service
Project Coordination
Vendor Management
Communication
Organization
Multitasking
Documentation
Workplace Support
Facility Management
Health And Safety Compliance
Meeting Room Technology Support
Event Coordination
Microsoft Office
Email Software
CAD

Visa sponsorship

Not detected in the job text

Keywords

Facility Management
Tenant Services
Workplace Experience
Small-Scale Projects
Workspace Changes
Office Services
Service Requests
Work Orders
Project Tracking
Contractor Selection
Vendor Management
Project Delivery
Tendering Processes
Commercial Building Systems
Construction
Health And Safety
Regulatory Compliance
Client Communications
Stakeholder Management
Scope Management
Meeting Room Technology
Visitor Sign-In
Access Cards
Health Screening
Event Planning
Microsoft Office
Email Software
CAD
Maintenance
Purchase Orders

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