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Added 1 hour ago
MR
Mechanical Project Coordinator - Civil Construction
Maple Reinders
Charlottetown, PE
- $70,000 to $90,000 CAD / year
- Full-time
Mechanical Project Coordinator (Civil Construction)
Added 1 hour ago
MR
Mechanical Project Coordinator - Civil Construction
Maple Reinders
Charlottetown, PE
- Full-time
Mechanical Project Coordinator (Civil Construction)
Added 9 hours ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Synergy Projects Ltd. is seeking a Project Coordinator/Senior Project Coordinator to work with the project team towards the timely coordination of workflow regarding construction projects,…
Added 11 hours ago
COORDINATOR VENDOR MANAGEMENT
City of Toronto
Toronto, ON
Job Title: COORDINATOR VENDOR MANAGEMENT (CONTRACTED SERVICES)
Added 12 hours ago
B
Tenant Services Coordinator
BGIS
Toronto, ON
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 13 hours ago
BB
Project Coordinator
Bosch Building Technologies North America
Toronto, ON
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 19 hours ago
WI
Coordinator, Executive Leadership Events & Operations
WSP in Canada
Montreal, QC
- Full-time
We are seeking a highly organized, energetic, and proactive Coordinator to provide planning, coordination, and operational support for the Canadian Executive Team (CET). This role is…
Added 20 hours ago
RC
Project Coordinator
Rutherford Contracting Ltd.
ON · Aurora, Ontario
- Full-time
We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted…
Added 22 hours ago
BC
Student Project Coordinator - Buildings West
Bird Construction
Victoria, BC
- Full-time
Student Project Coordinator - Buildings WestOur internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area…
Added 22 hours ago
BC
Student Project Coordinator- Buildings West
Bird Construction
Richmond, BC
- Full-time
Student Project Coordinator- Buildings WestOur internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area…
Added 22 hours ago
W
Coordinator, Executive Leadership Events & Operations
WSP
Montreal, QC
- Full-time
We are seeking a highly organized, energetic, and proactive Coordinator to provide planning, coordination, and operational support for the Canadian Executive Team (CET). This role is…
Added 1 day ago
TI
BIM Coordinator
Techaxis, Inc
Toronto, ON · Greater Toronto Area, Canada
- Contract
Job title: BMI Coordinator (5 months contract with possible extension)
Added 1 day ago
GO
Highway Maintenance Technician
Government of New Brunswick
Bathurst, NB
- Full-time
…and construction of hospitals, schools and other government…
Added 1 day ago
A
Project Coordinator
AECOM
Pickering, ON
- $60,000 to $70,000 CAD / year
- Full-time
AECOM is looking for a detail-oriented, organized, and motivated Project Coordinator to join our Buildings + Places Canada (B+P Canada) team in Pickering, Ontario. In this new position, you…
Added 2 days ago
BC
Repair and Restoration Coordinator
BELFOR CANADA INC.
Winnipeg, MB
- $45,000 to $60,000 CAD / year
- Full-time
At BELFOR, we restore more than buildings - we restore peace of mind.
Added 2 days ago
BC
Warehouse Coordinator
BELFOR CANADA INC.
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
The Warehouse Coordinator plays a critical role in ensuring seamless warehouse operations, inventory control, and project logistics. Reporting to the Operations Manager, this position…
Added 3 days ago
S
Technical Specifications Coordinator
SYSTRA
Montreal, QC
- Full-time
…teams, civil infrastructure, rail systems, procurement, and project controls, the Technical Specifications Coordinator will lead the development, coordination, integration, and quality…
Added 3 days ago
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Senior Project Coordinator - Infrastructure
Graham
Vancouver, BC
- Full-time
Graham is actively recruiting for a Senior Project Coordinator supporting the infrastructure division. Reporting to the Senior Project Manager, the Senior Project Coordinator plays a key…
Added 3 days ago
A
Coordonnateur(trice) des ventes et de projets / Sales and Project Coordinator/Estimator
Allegion
Longueuil, QC
- Full-time
The Sales & Project Coordinator/Estimator position is responsible for coordinating all aspects of sales for our glazing products (Vision Control® and ViuLite®), from preparing the quote to…
Added 3 days ago
WI
Billing Coordinator
WSP in Canada
Laval, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 3 days ago
WI
Billing Coordinator
WSP in Canada
Montreal, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 3 days ago
WI
Project Coordinator
Western Integrated Ltd.
Burnaby, BC
- Full-time
We are seeking a professional, organized, and detail-oriented Project Coordinator to support the successful delivery of electrical projects. As a key member of the project team, the Project…
Added 3 days ago
WI
Billing Coordinator
WSP in Canada
Brossard, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 3 days ago
Billing Coordinator
WSP
Montreal, QC
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 3 days ago
G
Electrical Project Coordinator - Industrial
Graham
Regina, SK
- Full-time
Graham is actively recruiting for a detail-oriented and proactive Electrical Project Coordinator to support the successful delivery of projects from planning through closeout in our…

BGIS

Tenant Services Coordinator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum.
Job type: Full-time
Apply by: Oct 24, 2026
Experience: 1-3 years of job-related experience specific to the assignment – facility management, churn, facility infrastructures, client industry sector, government sector, etc.
Posting language: English
Posted: May 11, 2026

Original job description

ABOUT US

JOB DESCRIPTION

BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling innovation through the services we deliver. We actively seek new opportunities that drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia. For further information, visit www.bgis.com .

OUR CULTURE

At BGIS, our culture is built on three foundational pillars:

Culture of Care: We deeply care for each other, our clients, partners, and the communities we serve.
High Performing Teams: We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
Unwavering Commitment to Sustainability: We conduct every action with a focus on preserving our earth.

SUMMARY

The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They coordinate the resolution of tenant issues related to the delivery of tenant service projects. The Tenant service Coordinator will collaborate with various partners to ensure a high-quality seamless workplace experience is provided consistently for all employees.  In this role, there is a unique opportunity to influence how employees work, and directly impact their work day.  You will work with a team of professionals delivering workplace services.  In this role, you will support the key differentiator of the organization – it’s people, by enabling a culture of high-performance teams.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

Opportunities for Development:   

At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles.  Success in the role offers Team Members the opportunity to explore various roles – some include:  

On Account & expanded Operational roles
Facility Management Office roles to support accounts
Project Management roles support projects

KEY DUTIES & RESPONSIBILITIES 

Safety Ownership and Regulatory Compliance 

Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated byBGIS Health Safety and Environment Teams and enforced by law.

Workplace Support 

Support customers, visitors and employees in a friendly, knowledgeable and courteous manner at all times 
Responsible for the workplace experience in designated lobby/service areas – welcoming employees, assisting with inquiries/questions and point person for Health Screening upon entry within the open lobby space 
Assist with electronic visitor sign in when necessary 
High level of confidentiality will be a must in this role. 
Act as an ambassador ensuring a positive Workplace Experience and be able to communicate confidently and articulately to employees and guests with a professional/positive demeanour 
Have an extensive knowledge of the workplace – technology, meeting rooms, multi-purpose and shared spaces, amenities and places of interest.  
Assist with minor event planning and meeting space set ups and clean ups 
Use operational knowledge of the facility to provide swift resolution of any challenges experienced by employees or guests. 
Ensure workplace health and safety guidelines are followed, and report any violations or near-misses to Manager 
Attend and participate in the Joint Health and Safety Committee meetings 
Submit work orders for maintenance (including technology), workspace or janitorial issues, to ensure timely response and tracking for continuous improvement. 
May be required to wear a BGIS uniform or outerwear when performing duties if required such as a branded shirt

Lobby Duties 

Ensure access card is used for each Team Member ensuring no tailgating 
Ensure ID badge is displayed for Team Members and Visitors 
Clean/Wipe high touch point areas of lobby hourly

Floor Duties 

Identify safety hazards and maintenance issues  
Assist in meeting rooms for IT connections and supplies

Technology Assistance 

Point of contact for office and technology issues 
Demonstrate new technologies released in support of enhancing the workplace experience 
Administer triage for meeting room technology- i.e. reset, reboot meeting room panels and lobby touch screen and/or manage escalations 
Manage locker/file cabinet inventory assignment 
Retrieve and respond to voicemail messages daily

Projects: 

Receives, processes and validates service requests received by telephone, e-mail, and personal visits and maintain service call / work order tracking as required (Keep a Project Tracker spreadsheet). 
Works with the Facility Managers to deliver small-scale tenant service projects; determining skills required, assisting with contractor selection and monitoring performance. 
Coordinates, plans and oversees BGIS and subcontracted forces to deliver required tenant service projects within the scope of the position.   
Reviews the work done by contractors, reports any discrepancies to Facility Manager and requests Purchase Orders.

Health and Safety: 

Follows Company procedures to ensure safe environment, personal safety and safety of others. 
Manages time & space of building activities to ensure no conflicting safety hazards. 
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication: 

Develops client project communications, including deadline notification, process updates, and scope requirements.

Analytics & Data Management: 

Tracks all projects and timeline, providing regular status updates to the Facility Manager.  
Tracks and reports on project totals monthly when required.

Relationship Management: 

Develops and maintains effective relationships with vendors, clients and stakeholders. 
Manages stakeholder requirements, scope changes, and project expectations.

KNOWLEDGE & SKILLS

High school completion plus a specialized technical or business course.
1-3 years of job-related experience specific to the assignment – facility management, churn, facility infrastructures, client industry sector, government sector, etc.
Good client management/customer service skills.
Effective Interpersonal skills, with an emphasis on communication (verbal/written).
Knowledge of project delivery and tendering processes.
General knowledge of commercial building systems and/or construction.
Strong organisational, coordination and documentation skills with the ability to multi-task.
Ability to work independently.
Proficiency with CAD will be considered an asset.
Proficient with MS Office and email software.

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

ABOUT US

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

ABOUT THE TEAM

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinate small-scale tenant service projects, workspace changes, and office services, including service requests, contractors, schedules, project tracking, and status updates. Support a positive and safe workplace experience by assisting employees and visitors, resolving facility and technology issues, and maintaining effective relationships with clients, vendors, and stakeholders.

Requirements

Requires high school completion plus a specialized technical or business course, and 1–3 years of job-related experience. Candidates should have customer service and communication skills, knowledge of project delivery and tendering, general commercial building or construction knowledge, strong coordination and documentation abilities, and proficiency with Microsoft Office; CAD is an asset.

Skills

Customer Service
Client Management
Communication
Project Coordination
Facility Management
Vendor Management
Work Order Tracking
Health And Safety Compliance
Workplace Support
Meeting Room Technology Support
Event Planning
Stakeholder Management
Documentation
Organization
Microsoft Office
CAD

Visa sponsorship

Not detected in the job text

Keywords

Facility Management
Tenant Services
Workplace Experience
Small-Scale Projects
Workspace Changes
Office Services
Service Requests
Work Orders
Project Tracking
Contractor Selection
Tendering
Commercial Building Systems
Construction
Vendor Management
Client Management
Stakeholder Management
Health And Safety
Regulatory Compliance
Visitor Sign-In
Access Cards
Meeting Room Technology
Technology Support
Event Planning
Microsoft Office
Email Software
CAD
Purchase Orders
Project Communications
Inventory Management
Joint Health And Safety Committee

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