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Added 3 mins ago
Tenure-Track Assistant or Tenured Associate Professor Faculty Position in RNA Biology – Indiana University Bloomington
The RNA Society
Montreal, QC · Urban agglomeration of Montreal, QC
Full-time
Added 3 mins ago
Shipping & Receiving Coordinator
IMT Group
Ingersoll, ON
$50,200 to $62,500 CAD / year
Full-time
Elevate your expertise with IMT Precision! We are recruiting for a Shipping & Receiving Coordinator to join our team and contribute to the delivery of essential manufacturing solutions with…
Added 3 mins ago
Technical Coordinator, Nickle Galleries, Libraries and Cultural Resources
University of Calgary
Calgary, AB
Full-time
The Nickle Galleries Team in Libraries & Cultural Resources is currently seeking a Full-time Regular Technical Coordinator.
Added 4 mins ago
Coverage Office Administrator
CBI Health
Calgary, AB
Full-time
Company events, clinic events and sports teams
Added 17 mins ago
Marketing Coordinator, Digital
Peavey Mart
Red Deer, AB
Full-time
We are seeking a digitally savvy, detail-oriented Marketing Coordinator to join our retail marketing team. This role is ideal for someone who is passionate about social media and digital…
Added 18 mins ago
CLIENT SUPPORT COORDINATOR, OTTAWA AND KINGSTON
BDC
Kingston, ON
Full-time
Proactively participate in the branch's marketing efforts by organizing events, campaigns, and activities, preparing marketing communications, and providing on-site logistical support.
Added 18 mins ago
CLIENT SUPPORT COORDINATOR, OTTAWA AND KINGSTON
BDC
Ottawa, ON
Full-time
Proactively participate in the branch's marketing efforts by organizing events, campaigns, and activities, preparing marketing communications, and providing on-site logistical support.
Added 18 mins ago
Parttime Administrative Assistant
Diverse Mortgage Group
Whitchurch-Stouffville, ON
We're hiring: Part-Time Client Care & Admin Coordinator
Added 18 mins ago
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
$120,000 to $130,000 CAD / year
Full-time
Relationships, culture and events. Track birthdays, anniversaries and milestones. Surface wins worth recognizing. Learn names and faces across 400+ people. Plan leadership offsites,…
Added 19 mins ago
Recreation Facility Operator I
University of Alberta
Edmonton, AB
Full-time
Equipment and event set up as directed by the RFO Supervisor – Saville West, Bookings and Events Coordinator, and/or Manager;
Added 19 mins ago
Research Community Coordinator (Prince Albert)
University of Saskatchewan
Prince Albert, SK
…equity-centered and strengths-based approaches. As the Research Community Coordinator, you will work closely with community partners, people with lived experience, researchers, and trainees…
Added 48 mins ago
Digital Marketing Coordinator
PheedLoop
Toronto, ON · North York, ON
Full-time
At PheedLoop, we build critical technology for the global events industry. From conferences and trade shows to hybrid and virtual experiences, our software powers high-impact events around…
Added 49 mins ago
Service Coordinator-Supply Chain (contract)
Scandinavian Building Services
AB · Edmonton, AB
Contract
…Connect. As we continue to grow we are looking to add a Service Coordinator-Supply Chain (ON-SITE) to the Scandi…
Added 1 hour ago
Project Coordinator, STAC (Structure, Tower and Antenna Council)
Canadian Telecommunications Association
Ottawa, ON
Full-time
Reporting to the STAC Program Manager and the STAC Operations Manager, the STAC Project Coordinator will support projects focused on workplace safety within Canada’s telecommunications…
Added 1 hour ago
Executive & HR Coordinator / Coordonnateur(trice), soutien exécutif et RH
CandorVision
Montreal, QC
Full-time
We are currently seeking an Executive & HR Coordinator to join our dynamic team. This is an important role in keeping key executive, HR, payroll, accounting, and administrative processes…
Added 1 hour ago
26-154 Secondary School Career Advisor
Chilliwack School District No. 33
Chilliwack, BC
Internship
Liaises with the School District Work Experience Coordinator to assist with work experience placements.
Added 1 hour ago
Junior School Vice Principal - PYP Coordinator
Southpointe Academy
Delta, BC
Full-time
We are seeking an experienced and collaborative educational leader to serve as Vice Principal & PYP Coordinator for our Junior School (K–5). The Vice Principal & PYP Coordinator is a key…
Added 1 hour ago
Coordinator - Master Plan & Capital Projects (6 months contract)
Toronto Cricket Skating and Curling Club
Toronto, ON
We are seeking an organized, enthusiastic, and detail-oriented Coordinator, Master Plan & Capital Projects (6 months' contract) to support a diverse portfolio of planning, design,…
Added 1 hour ago
Junior School Assistant Principal
Southpointe Academy
Tsawwassen, BC
Full-time
…beyond the classroom, including after-school community-building events, social activities, celebrations, and other age-appropriate…
Added 1 hour ago
Junior School Vice Principal - PYP Coordinator
Southpointe Academy
Tsawwassen, BC
Full-time
We are seeking an experienced and collaborative educational leader to serve as Vice Principal & PYP Coordinator for our Junior School (K–5).
Added 1 hour ago
Project Coordinator
Stantec
Calgary, AB
Full-time
We have an exciting opportunity for a Project Coordinator in our Calgary office. In this role you will report through a Project Manager on one or more projects. This will allow growth…
Added 1 hour ago
Part Time Student Activity Leader
Bayswater Education
Vancouver, BC
Part-time
Reports to: Senior Student Services Coordinator
Added 1 hour ago
Coordinateur / Coordinatrice RH
Newrest
Dorval, QC
$60,000 to $65,000 CAD / year
Full-time
Newrest, a world leader in the catering and business services sector, is looking for a motivated HR Coordinator to join our dynamic team. If you are passionate about human resources and…
Added 1 hour ago
Freight Forwarding Coordinator - Transborder & Automotive
Rhenus Logistics
Mississauga, ON
Full-time
The Freight Forwarding Coordinator is responsible for the end-to-end coordination of cross-border ground freight shipments between Canada, the United States, and Mexico, with a strong focus…
Added 1 hour ago
Banquet & Catering Coordinator
Crescent Hotels & Resorts
Mississauga, ON
Full-time
Plan and coordinate banquets, weddings, corporate events, and private functions

BGIS

Utility Coordinator

Markham, ON, Canada

Pay: This is a contract, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: Experience: 1–3 years in a utility billing, energy reporting, or a similar administrative role.
Posting language: English
Posted: Sep 23, 2026

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Original job description

SUMMARY

The Utility Coordinator plays a critical administrative and coordination role in the day-to-day management of client utility accounts and energy reporting activities. As part of the Utility Management & Insights team, this position ensures smooth communication between BGIS stakeholders, external utility vendors, and the client. This position contributes to regulatory compliance, effective energy management, and improved risk mitigation for utility disruptions.

KEY DUTIES & RESPONSIBILITIES

Utility Account Administration

Coordinate setup, closure, and transition of utility accounts, including account name, mailing address.
Account setup and enrollment for e-billing and data delivery in all applicable platforms, including activities that support a smooth process.
New vendor and pay-site requests, including all supporting activities.
Act as liaison between clients, utility vendors, facility management teams, finance teams, and project stakeholders and etc.
Maintain account tracking tools and ensure utility accounts are correctly identified.
Monitor and manage vendor notices and routine communications, including disconnection warnings and account status changes.
Work with the utility payment team and adjust accounts to streamline payments and improve bill cycle time.

Communication & Stakeholder Coordination

Serve as the primary point of contact for utility-related inquiries from the client and internal BGIS teams.
Proactively triage and manage disconnection events and utility escalations, coordinating rapid resolution with internal teams and vendors.
Coordinate meter appointments, vendor access, and ad hoc data requests.
Ensure proper documentation and communication of all changes in account status or responsibilities.

Reporting & Compliance Support

Assist in the preparation and delivery of utility-related reports, including usage summaries, cost trends, and GHG outputs.
Support compliance with mandatory reporting programs, helping to compile necessary data and documentation.
Provide information for internal audits, client requests, and project measurement & verification (M&V) needs.
Track and assist in reporting on special initiatives.

Utility Data Validation – Supporting Role

Participate in data validation activities during peak workload periods or to support coverage gaps.
Populate and maintain utility validation correction logs.
Flag potential data discrepancies for follow-up by utility analysts or specialists.

KNOWLEDGE & SKILLS

Education: Minimum requirement of a college diploma or university degree in a relevant field.
Experience: 1–3 years in a utility billing, energy reporting, or a similar administrative role.
Strong critical thinking and problem-solving skills with a proactive, solutions-oriented mindset.
Demonstrated ability to take ownership of tasks, manage administrative processes, and coordinate multi-step activities across teams.
Exceptional attention to detail and analytical accuracy in reviewing utility data and resolving discrepancies.
Strong verbal and written communication skills; able to clearly articulate utility-related issues and collaborate across stakeholders.
Proficiency in Microsoft Excel; quick to learn and adapt to proprietary systems and databases.
Exposure to utility pricing structures, energy units (kWh, m³, GJ), and standard energy reporting practices.
Knowledge of Canadian utility regulations and mandatory reporting requirements (e.g., EWRB) is considered an asset.
Ability to work independently and collaboratively across departments.

Other Requirements

No specific licenses or professional accreditations required.

This is a contract, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinate utility account setup, closure, transitions, vendor communications, and resolution of account issues and service disruptions. Support utility reporting, compliance, audits, data validation, and coordination among clients, vendors, facility teams, and internal stakeholders.

Requirements

A college diploma or university degree in a relevant field and 1–3 years of experience in utility billing, energy reporting, or a similar administrative role are required. Candidates should have strong communication, analytical, organizational, and problem-solving skills, proficiency in Microsoft Excel, and familiarity with utility pricing, energy units, and reporting practices.

Skills

Utility Account Administration
Utility Billing
Energy Reporting
Stakeholder Coordination
Vendor Management
Account Tracking
Utility Data Validation
Data Analysis
Regulatory Compliance
Audit Support
Project Measurement and Verification
Microsoft Excel
Problem-Solving
Written and Verbal Communication
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Utility Account Administration
Utility Billing
Energy Reporting
Utility Vendors
E-Billing
Data Delivery
Vendor Management
Utility Payment Processing
Disconnection Warnings
Utility Escalations
Meter Appointments
Utility Data Validation
Correction Logs
Energy Usage Summaries
Cost Trends
Greenhouse Gas Reporting
Mandatory Reporting
Regulatory Compliance
Internal Audits
Measurement and Verification
Microsoft Excel
Utility Pricing Structures
Kilowatt-Hours
Cubic Meters
Gigajoules
Canadian Utility Regulations
EWRB
Facility Management

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