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Bilingual Source

Group Planning Administrator - Travel

Canada

Competitive compensation: $44,000 to $47,000 annually · Full-time

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Job details

Pay: Competitive compensation: $44,000 to $47,000 annually
Job type: Full-time
Experience: 2 to 3 years of tourism experience, preferably in a receptive or group planning context
Posting language: English
Posted: Oct 7, 2026

Original job description

Travel Arrangements Coordinator

*Hybrid one day per week in Montreal or Toronto*

*Remote if outside of Greater Toronto or Montreal area*

Introduction

Are you passionate about travel and logistics? Our client is seeking a Travel Arrangements Coordinator to join their dynamic Group Planning and Sales team. This permanent role offers a chance to sharpen your tourism industry skills in a supportive, fast-paced environment. If you’re ready to elevate your career in a growth-focused setting, this opportunity is for you.

What You’ll Do

You will be at the heart of building exciting group travel itineraries across North America. You’ll collaborate with tour operators, source and coordinate services with suppliers, and design compelling proposals that turn travel visions into reality.

Responsibilities

Liaise with tour operator clients to understand travel needs

Research and develop customized group travel itineraries

Create and send detailed sales proposals and pricing estimates

Communicate with clients and suppliers by phone and email

Adjust programs and pricing to help secure bookings

Collaborate with Buying and Operations teams for seamless file transition

Ensure compliance with supplier terms and complete group booking agreements

Qualifications

2 to 3 years of tourism experience, preferably in a receptive or group planning context

Education in tourism or a related field

Full fluency in English, written and spoken

Strong computer proficiency, including Word and Excel

Excellent organizational and math skills

Ability to work under pressure and manage tight deadlines

Detail-oriented, collaborative, and client-focused mindset

Benefits

Competitive compensation: $44,000 to $47,000 annually

Hybrid work model in Montreal or GTA (1 day in-office), or remote if outside these regions

Access to a professional, team-oriented environment

Skill-building opportunities in a leading travel coordination team

Exposure to national and international tourism markets

Why Work with Us

Our client champions teamwork, professionalism, and going above and beyond. You’ll join a collaborative team where your ideas matter and your growth is encouraged. Whether you’re aiming to refine your planning expertise or explore new destinations in your career, this role is a meaningful next step.

Disclosure: "Bilingual Source uses artificial intelligence (AI) technology to assist in screening and assessing applicants for this position. This technology helps us match your unique language skills and professional experience with the specific needs of our clients. Final hiring and interview decisions continue to be made by our human recruitment experts."

Vacancy: This is an existing vacancy with immediate availability. Our client is currently seeking Travel Arrangements Coordinator.

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More about this job

Responsibilities

Coordinate customized group travel itineraries across North America by working with tour operator clients and suppliers. Prepare proposals and pricing, adjust programs to secure bookings, coordinate file handoffs with internal teams, and ensure supplier terms and booking agreements are followed.

Requirements

Applicants should have 2 to 3 years of tourism experience, preferably in receptive tourism or group planning, and education in tourism or a related field. They must be fully fluent in written and spoken English, proficient with Word and Excel, organized, numerically capable, detail-oriented, collaborative, client-focused, and able to manage pressure and tight deadlines.

Skills

Travel Planning
Group Itinerary Development
Supplier Coordination
Client Communication
Sales Proposal Preparation
Pricing and Estimation
Negotiation
Booking Coordination
Microsoft Word
Microsoft Excel
Organization
Mathematical Skills
Deadline Management
Attention to Detail
Team Collaboration
Customer Service

Benefits

Hybrid Work Model
Professional Team-Oriented Environment
Skill-Building Opportunities
Exposure to National and International Tourism Markets

Visa sponsorship

Not detected in the job text

Keywords

Tourism
Group Travel
Travel Arrangements
Group Planning
Tour Operators
Travel Itineraries
Supplier Coordination
Sales Proposals
Pricing Estimates
Client Communication
Supplier Terms
Group Booking Agreements
Buying and Operations
North American Tourism
International Tourism
Microsoft Word
Microsoft Excel
Travel Logistics

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