Group Planning Administrator - Travel

Travel Arrangements Coordinator

*Hybrid one day per week in Montreal or Toronto*

*Remote if outside of Greater Toronto or Montreal area*

Introduction

Are you passionate about travel and logistics? Our client is seeking a Travel Arrangements Coordinator to join their dynamic Group Planning and Sales team. This permanent role offers a chance to sharpen your tourism industry skills in a supportive, fast-paced environment. If you’re ready to elevate your career in a growth-focused setting, this opportunity is for you.

What You’ll Do

You will be at the heart of building exciting group travel itineraries across North America. You’ll collaborate with tour operators, source and coordinate services with suppliers, and design compelling proposals that turn travel visions into reality.

Responsibilities

• Liaise with tour operator clients to understand travel needs

• Research and develop customized group travel itineraries

• Create and send detailed sales proposals and pricing estimates

• Communicate with clients and suppliers by phone and email

• Adjust programs and pricing to help secure bookings

• Collaborate with Buying and Operations teams for seamless file transition

• Ensure compliance with supplier terms and complete group booking agreements

Qualifications

• 2 to 3 years of tourism experience, preferably in a receptive or group planning context

• Education in tourism or a related field

• Full fluency in English, written and spoken

• Strong computer proficiency, including Word and Excel

• Excellent organizational and math skills

• Ability to work under pressure and manage tight deadlines

• Detail-oriented, collaborative, and client-focused mindset

Benefits

• Competitive compensation: $44,000 to $47,000 annually

• Hybrid work model in Montreal or GTA (1 day in-office), or remote if outside these regions

• Access to a professional, team-oriented environment

• Skill-building opportunities in a leading travel coordination team

• Exposure to national and international tourism markets

Why Work with Us

Our client champions teamwork, professionalism, and going above and beyond. You’ll join a collaborative team where your ideas matter and your growth is encouraged. Whether you’re aiming to refine your planning expertise or explore new destinations in your career, this role is a meaningful next step.

Disclosure: "Bilingual Source uses artificial intelligence (AI) technology to assist in screening and assessing applicants for this position. This technology helps us match your unique language skills and professional experience with the specific needs of our clients. Final hiring and interview decisions continue to be made by our human recruitment experts."

Vacancy: This is an existing vacancy with immediate availability. Our client is currently seeking Travel Arrangements Coordinator.