Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 30, 2026

Hiring at a glance

View jobs

Open jobs: 4,489
Employers: 2,070

Advertised starting pay

Average starting payCAD / year: $72,344Across 305 listings
Average starting payCAD / hour: $26.77Across 160 listings
Average starting payCAD / month: $5,068Across 14 listings
Average starting payUSD / year: $88,607Across 14 listings
Average starting payUSD / hour: $17.99Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%48 listings
Hybrid: 16%723 listings
On-site: 82%3,690 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (281), HealthCareersInSask.ca (66), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 1 day ago
Post Office Assistant - Term
Canada Post - Postes Canada
Grayson, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach
Added 1 day ago
Program Office Assistant
York University
Toronto, ON
Contract
The Program Office Assistant is responsible for providing support to the undergraduate and graduate programs in the School of Kinesiology and Health Science. including answering general…
Added 1 day ago
Office Administrator
Summit Search Group
Halifax, NS · Greater Halifax Metropolitan Area
Full-time
On behalf of our client in the construction industry, we are looking for an Office Administrator in Halifax. The Office Administrator will be responsible for providing comprehensive office…
Added 1 day ago
Medical Office Assistant
Belleville and Quinte West Community Health Centre
Belleville, ON
Full-time
Added 1 day ago
Executive Assistant & Operations Manager
Bennett Church Hill Capital Inc.
Ottawa, ON
Full-time
Company Description: Established in 1991, Bennett Church Hill Capital Inc (BCHCI) is a private family office with a long-standing history in investing across private equity, venture…
Added 1 day ago
ORCA Administrative Coordinator
The University of British Columbia
Vancouver, BC
$4,881 to $5,255 CAD / month
Full-time
Added 1 day ago
Office Manager
BELFOR Property Restoration Canada
Mississauga, ON
$55,000 to $60,000 CAD / year
Full-time
Reporting to the General Manager, the Office Manager will provide general administrative support and assists with managing the local office. The position works to keep the office in…
Added 1 day ago
Administrative Assistant Co-op, Vancouver, BC - Winter 2027
CIBC
Vancouver, BC
Full-time
Added 1 day ago
Unit Clerk
HealthCareersInSask.ca
Moose Jaw, SK
Full-time
Added 1 day ago
Reception & Office Assistant
HealthCareersInSask.ca
Yorkton, SK
Added 1 day ago
Contract and Procurement Specialist
Government of Alberta
Calgary, AB
Added 1 day ago
Administrative Assistant (Part-Time, On Call)
Ricoh
Saskatoon, SK
Part-time
Added 1 day ago
Site Managing Director - Thunder Bay
Alstom
Thunder Bay, ON
Added 1 day ago
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College
Abbotsford, BC · Building C
Full-time
Added 1 day ago
Administrative Assistant
Employment Network Canada Inc.
Regina, SK
Full-time
As the primary Administrative Assistant in our client's office, you will provide administrative support, maintain the database and provide exceptional customer service to clients.
Added 1 day ago
administrative officer
Ancor Transport Ltd
Surrey, BC
Full-time
Added 1 day ago
Executive Assistant, Quality
Bombardier
Dorval, QC
Full-time
Added 1 day ago
Site Contract Specialist
TRS Staffing Solutions
BC · British Columbia, Canada
Contract
…lifecycle, from procurement strategy and tendering through contract administration, contractor performance management, and project closeout, with a stronger focus on the pre-award…
Added 1 day ago
Finance and Administrative Coordinator
Developing World Connections
Kamloops, BC
Full-time
Added 1 day ago
Executive Assistant
Pioneer Construction Inc.
Sudbury, ON
$60,000 to $90,000 CAD / year
Full-time
Added 1 day ago
Administrative Assistant
Dawn Recruiting Agency
Waterloo, ON
$80,000 to $110,000 CAD / year
Full-time
The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation…
Added 1 day ago
Receptionist
Confidential
Toronto, ON
$50,000 to $65,000 CAD / year
Full-time
…guests and business associates when they visit the corporate office. This role co-manages the reception desk and client conference center, representing 750 +employees and 7 business units.…
Added 1 day ago
Post Office Assistant - Term
Canada Post - Postes Canada
Borden, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approac
Added 1 day ago
Post Office Assistant - Term
Canada Post - Postes Canada
Rose Valley, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused ap
Added 1 day ago
Executive Assistant- 2 Positions Available!
Government of Alberta
AB

BIMM

Senior Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Experience: 7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

BIMM is booming, so we're hiring a Senior Executive Assistant to join the team!

As we observe a hybrid model, this role will require you to be in office 2 days per week.

Who we are

BIMM is a Toronto-based agency that lives at the intersection of data, technology, and creativity to provide clients with high-performing campaigns and digital products that shape connected customer experiences. We've helped our clients implement fully integrated CRM customer journeys, built robust digital experiences, and created national loyalty programs with decades of experience across automotive, financial services, telecommunications, and retail.

We are creative realists, which means our ideas and solutions are grounded in the realities of our clients' business. We believe big ideas are nothing without big results (and flawless execution); high-performing agencies deliver high-performing campaigns, products, and experiences; and the best solutions happen when we collaborate with clients as partners.

Who we're looking for

We're looking for a highly organized, proactive Senior Executive Assistant who will serve as a trusted partner to our CEO. You'll manage the CEO's calendar, communications, travel, and priorities, ensuring the CEO's time and focus stay on the highest-value leadership priorities.

The right person quickly understands what matters most, anticipates needs before they arise, brings order to a busy and varied agenda, and makes sure commitments are followed through. You'll take ownership, exercise sound judgment, raise issues respectfully, and proactively remove obstacles so work keeps moving.

While the primary focus of this role is supporting the CEO, you'll also work closely with the Executive Leadership Team, our clients, and partners across the kyu Collective, and coordinate leadership meetings and offsites. The ideal candidate is calm under pressure, adapts quickly as priorities shift, communicates with confidence and professionalism, and takes pride in bringing structure and momentum to an already fast-moving business.

This is an existing vacancy, not a made-up role - this one’s already got a desk waiting.

Responsibilities

Manage the CEO's calendar, meeting cadence, and priorities, protecting time for the highest-impact work
Triage incoming requests and email, determine the right level of CEO involvement, and handle or redirect what doesn't need the CEO's attention
Plan and manage domestic and international travel
Prepare meeting briefs, agendas, and background materials so the CEO is informed and prepared for every significant interaction
Anticipate upcoming deadlines, commitments, and stakeholder needs, and flag risks or conflicts early
Track action items and commitments, follow up with stakeholders, and ensure nothing falls through the cracks
Draft correspondence, summaries, and presentation materials on behalf of the CEO
Leverage technology, automation, AI tools, and productivity platforms to improve effectiveness
Coordinate ELT meetings, offsites, and planning sessions, including agendas, materials, logistics, and follow-up

Requirements

7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive
Experience in a professional services, agency, consulting, or high-growth environment is a strong asset
Demonstrated ability to operate independently with limited direction
Outstanding written and verbal communication skills
Proven ability to manage multiple competing priorities in a fast-paced environment
High level of professionalism, discretion, and confidentiality
Experience working with senior executives, clients, and external partners, including across time zones
Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and comfort using AI and automation tools in daily work
Ability to influence, challenge, and redirect conversations respectfully when required

What will make you successful

You are:

Highly proactive and take ownership without waiting to be asked
Anticipatory and able to think several steps ahead
Comfortable operating in ambiguity and creating structure where it doesn't exist
Politically astute and able to navigate organizational dynamics with confidence
Warm, approachable, and relationship-oriented, while maintaining appropriate boundaries
Exceptionally detail-oriented and committed to follow-through
Technologically fluent, including AI-powered productivity tools and automations
Adaptable and resilient when priorities shift
Obsessed with closure and ensuring nothing falls through the cracks

Most importantly, you are someone who sees a problem and handles it.

What's in it for you?

Work Life Balance with BIMM days: Spend your birthday any way you’d like, as long as it’s not at the Extra day off to enjoy every summer holiday and a week-long end-of-year break. Boo-yah!
Benefits: We offer a comprehensive health & dental benefits plan with an Employee Assistance Program. BIMMers are also given extra $$$ to put towards wellness or health-related needs. Did we mention our RRSP with matching? A lil BIMM bonus to build your bank.
Culture: Our squad is fun, friendly and entirely egoless. Our social committee plans BIMM bashes,Tasty Thursdays and quarterly outings like candle making workshops, board game nights, Jays games and cooking Our summer and holiday parties are quite memorable as well! Having Fun Everyday is one of our core values.
We believe in working & meeting with We observe a hybrid working model in our beautiful dog-friendly office located in the Distillery District, stuffed with snacks.
Belonging: Our dedicated DEI committee provides thought-provoking insights which are reflected in our work; They also organize engaging awareness activities and events to showcase BIMMER’s professional talents and personalities. What talents might you bring? :)
Growth: BIMM is part of kyu collective which gives our employees access to the network’s resources, training, offices, and more. We also prioritize your personal and professional development with opportunities like on-site Lunch n’ Learns, conferences and online courses. Love 2 Learn.

BIMM is committed to providing an environment that is inclusive and accessible. We are an equal opportunity employer and consider all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are met.

AI In Recruitment

While we are exploring ways to best utilize AI in our hiring processes, BIMM currently does not use AI-enabled tools in our hiring process. All candidates are screened by humans, and approved by humans.

The range of annual base salary for full-time employees for this position is below. Please note that base pay offered may vary depending on factors including your city of residence, job-related knowledge, skills, and experience.

Total compensation range:: $90,000 CAD - $110,000 CAD

Apply About employer

More about this job

Responsibilities

Manage the CEO’s calendar, communications, priorities, and domestic and international travel, preparing materials and anticipating deadlines, conflicts, and stakeholder needs. Coordinate executive leadership meetings and offsites, track commitments, draft correspondence and presentations, and use technology and automation to improve effectiveness.

Requirements

Requires at least seven years of executive assistant experience, including three years supporting a CEO or C-suite executive, along with strong communication, discretion, independent judgment, and the ability to manage competing priorities. Candidates should be proficient in Microsoft 365, comfortable with AI and automation tools, and able to work effectively with senior leaders, clients, and external partners across time zones.

Skills

Executive Calendar Management
Executive Communications
Travel Planning
Meeting Coordination
Prioritization
Stakeholder Management
Written Communication
Verbal Communication
Confidentiality
Discretion
Microsoft 365
Outlook
Microsoft Teams
SharePoint
AI Tools
Automation

Benefits

Health Insurance
Dental Insurance
Employee Assistance Program
Wellness Allowance
Retirement Savings Plan With Employer Matching
Additional Paid Time Off
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Executive Leadership Team
Calendar Management
Meeting Cadence
Email Triage
Domestic Travel
International Travel
Meeting Briefs
Agendas
Background Materials
Action Items
Stakeholder Management
Correspondence
Presentation Materials
Microsoft 365
Outlook
Microsoft Teams
SharePoint
AI Tools
Automation
Productivity Platforms
Professional Services
Agency
Consulting
Client Relations
Time Zone Coordination
Offsite Planning
CRM
Marketing Services

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