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Added 12 mins ago
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BIMM

Senior Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Experience: 7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive
Posting language: English
Posted: Sep 29, 2026

Apply About employer

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Original job description

BIMM is booming, so we're hiring a Senior Executive Assistant to join the team!

As we observe a hybrid model, this role will require you to be in office 2 days per week.

Who we are

BIMM is a Toronto-based agency that lives at the intersection of data, technology, and creativity to provide clients with high-performing campaigns and digital products that shape connected customer experiences. We've helped our clients implement fully integrated CRM customer journeys, built robust digital experiences, and created national loyalty programs with decades of experience across automotive, financial services, telecommunications, and retail.

We are creative realists, which means our ideas and solutions are grounded in the realities of our clients' business. We believe big ideas are nothing without big results (and flawless execution); high-performing agencies deliver high-performing campaigns, products, and experiences; and the best solutions happen when we collaborate with clients as partners.

Who we're looking for

We're looking for a highly organized, proactive Senior Executive Assistant who will serve as a trusted partner to our CEO. You'll manage the CEO's calendar, communications, travel, and priorities, ensuring the CEO's time and focus stay on the highest-value leadership priorities.

The right person quickly understands what matters most, anticipates needs before they arise, brings order to a busy and varied agenda, and makes sure commitments are followed through. You'll take ownership, exercise sound judgment, raise issues respectfully, and proactively remove obstacles so work keeps moving.

While the primary focus of this role is supporting the CEO, you'll also work closely with the Executive Leadership Team, our clients, and partners across the kyu Collective, and coordinate leadership meetings and offsites. The ideal candidate is calm under pressure, adapts quickly as priorities shift, communicates with confidence and professionalism, and takes pride in bringing structure and momentum to an already fast-moving business.

This is an existing vacancy, not a made-up role - this one’s already got a desk waiting.

Responsibilities

Manage the CEO's calendar, meeting cadence, and priorities, protecting time for the highest-impact work
Triage incoming requests and email, determine the right level of CEO involvement, and handle or redirect what doesn't need the CEO's attention
Plan and manage domestic and international travel
Prepare meeting briefs, agendas, and background materials so the CEO is informed and prepared for every significant interaction
Anticipate upcoming deadlines, commitments, and stakeholder needs, and flag risks or conflicts early
Track action items and commitments, follow up with stakeholders, and ensure nothing falls through the cracks
Draft correspondence, summaries, and presentation materials on behalf of the CEO
Leverage technology, automation, AI tools, and productivity platforms to improve effectiveness
Coordinate ELT meetings, offsites, and planning sessions, including agendas, materials, logistics, and follow-up

Requirements

7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive
Experience in a professional services, agency, consulting, or high-growth environment is a strong asset
Demonstrated ability to operate independently with limited direction
Outstanding written and verbal communication skills
Proven ability to manage multiple competing priorities in a fast-paced environment
High level of professionalism, discretion, and confidentiality
Experience working with senior executives, clients, and external partners, including across time zones
Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and comfort using AI and automation tools in daily work
Ability to influence, challenge, and redirect conversations respectfully when required

What will make you successful

You are:

Highly proactive and take ownership without waiting to be asked
Anticipatory and able to think several steps ahead
Comfortable operating in ambiguity and creating structure where it doesn't exist
Politically astute and able to navigate organizational dynamics with confidence
Warm, approachable, and relationship-oriented, while maintaining appropriate boundaries
Exceptionally detail-oriented and committed to follow-through
Technologically fluent, including AI-powered productivity tools and automations
Adaptable and resilient when priorities shift
Obsessed with closure and ensuring nothing falls through the cracks

Most importantly, you are someone who sees a problem and handles it.

What's in it for you?

Work Life Balance with BIMM days: Spend your birthday any way you’d like, as long as it’s not at the Extra day off to enjoy every summer holiday and a week-long end-of-year break. Boo-yah!
Benefits: We offer a comprehensive health & dental benefits plan with an Employee Assistance Program. BIMMers are also given extra $$$ to put towards wellness or health-related needs. Did we mention our RRSP with matching? A lil BIMM bonus to build your bank.
Culture: Our squad is fun, friendly and entirely egoless. Our social committee plans BIMM bashes,Tasty Thursdays and quarterly outings like candle making workshops, board game nights, Jays games and cooking Our summer and holiday parties are quite memorable as well! Having Fun Everyday is one of our core values.
We believe in working & meeting with We observe a hybrid working model in our beautiful dog-friendly office located in the Distillery District, stuffed with snacks.
Belonging: Our dedicated DEI committee provides thought-provoking insights which are reflected in our work; They also organize engaging awareness activities and events to showcase BIMMER’s professional talents and personalities. What talents might you bring? :)
Growth: BIMM is part of kyu collective which gives our employees access to the network’s resources, training, offices, and more. We also prioritize your personal and professional development with opportunities like on-site Lunch n’ Learns, conferences and online courses. Love 2 Learn.

BIMM is committed to providing an environment that is inclusive and accessible. We are an equal opportunity employer and consider all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are met.

AI In Recruitment

While we are exploring ways to best utilize AI in our hiring processes, BIMM currently does not use AI-enabled tools in our hiring process. All candidates are screened by humans, and approved by humans.

The range of annual base salary for full-time employees for this position is below. Please note that base pay offered may vary depending on factors including your city of residence, job-related knowledge, skills, and experience.

Total compensation range:: $90,000 CAD - $110,000 CAD

Apply About employer

More about this job

Responsibilities

Manage the CEO’s calendar, communications, priorities, and domestic and international travel, preparing materials and anticipating deadlines, conflicts, and stakeholder needs. Coordinate executive leadership meetings and offsites, track commitments, draft correspondence and presentations, and use technology and automation to improve effectiveness.

Requirements

Requires at least seven years of executive assistant experience, including three years supporting a CEO or C-suite executive, along with strong communication, discretion, independent judgment, and the ability to manage competing priorities. Candidates should be proficient in Microsoft 365, comfortable with AI and automation tools, and able to work effectively with senior leaders, clients, and external partners across time zones.

Skills

Executive Calendar Management
Executive Communications
Travel Planning
Meeting Coordination
Prioritization
Stakeholder Management
Written Communication
Verbal Communication
Confidentiality
Discretion
Microsoft 365
Outlook
Microsoft Teams
SharePoint
AI Tools
Automation

Benefits

Health Insurance
Dental Insurance
Employee Assistance Program
Wellness Allowance
Retirement Savings Plan With Employer Matching
Additional Paid Time Off
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Executive Leadership Team
Calendar Management
Meeting Cadence
Email Triage
Domestic Travel
International Travel
Meeting Briefs
Agendas
Background Materials
Action Items
Stakeholder Management
Correspondence
Presentation Materials
Microsoft 365
Outlook
Microsoft Teams
SharePoint
AI Tools
Automation
Productivity Platforms
Professional Services
Agency
Consulting
Client Relations
Time Zone Coordination
Offsite Planning
CRM
Marketing Services

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