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Added 9 mins ago
Product Assistant
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
$41,315 to $48,630 CAD / year
Full-time · Contract
…offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong…
Added 4 hours ago
Assistant Manager, Reign
Fairmont Hotels & Resorts
Toronto, ON
Full-time
Conducts pre meal briefings and maintains liaison with the Executive Chef
Added 8 hours ago
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
Full-time
This is an expression of interest/evergreen posting for Executive Assistant I roles for future consideration.
Added 10 hours ago
Executive Assistant
Independent Electricity System Operator
Canada
As a trusted partner to senior leadership, the Executive Assistant provides high-quality administrative and operational support that enables leaders to focus on strategic priorities and…
Added 11 hours ago
Executive Assistant II | Contract until March 2028
lululemon
Vancouver, BC
Full-time
…planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their…
Added 14 hours ago
Executive Assistant
Kinectrics
Toronto, ON
Full-time
We are currently seeking an Executive Assistant to provide high-level administrative support the CEO.
Added 15 hours ago
Lead Harness Engineer
Government of Alberta
AB
Proficiency in the effective use of generative AI and agentic tooling for executive-grade drafting, analysis, structured retrieval, and automation; comfortable with prompt design,…
Added 16 hours ago
Full-time House Manager / Family Assistant
Sage Haus
Taber, AB
$33 to $38 CAD / hour
Full-time
Apply executive-level thinking to household operations
Added 17 hours ago
Senior Executive Assistant
Ontario Teachers' Pension Plan
Toronto, ON
Full-time
Supporting two Senior Managing Directors, the Senior Executive Assistant (SEA) provides proactive, high-level executive support to the leaders of Sustainable Investing and Global Strategy…
Added 18 hours ago
Educational Assistant - Temporary FT - Assumption School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 18 hours ago
Educational Assistant - Permanent FT - St. Stephen's School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Cayuga, ON
Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 18 hours ago
Executive Director of Policy and Legislation
Government of Manitoba
Winnipeg, MB
Full-time
As a member of the Innovation Division’s management team, the Executive Director leads and manages the Policy and Legislation Branch, provides strategic advice and support to the Assistant…
Added 19 hours ago
Executive Assistant, Global AML
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…
Added 19 hours ago
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College
Abbotsford, BC · Building C
Full-time
The Administrative Assistant reports to the Executive Director of Indigenous Engagement and Initiatives (IEI) and has a central role within the IEI team and the Gathering Place.
Added 20 hours ago
Executive Assistant
Pioneer Construction Inc.
Sudbury, ON
$60,000 to $90,000 CAD / year
Full-time
We are seeking a highly capable and discreet Executive Assistant to provide direct support to executives and the family office. This is a trusted role with responsibility for managing…
Added 20 hours ago
Administrative Assistant - Term Position
Titan Environmental Containment & Titan USA
Ile des Chênes, MB
Full-time
The Administrative Assistant supports the smooth and efficient operation of the office by providing professional, responsive, and organized administrative support. As the first point of…
Added 21 hours ago
Executive Assistant, Immigration Operations
Moodys Private Client
Toronto, ON
Full-time
Moodys Private Client Law LLP is looking for an Executive Assistant, Immigration Operations (“EA”) for our Toronto office
Added 21 hours ago
Executive Assistant to CIO
Altis
Toronto, ON
$100,000 to $120,000 CAD / year
Full-time
Our client, a leading organization in the financial services sector, is seeking an experienced Executive Assistant to support a high-profile executive whose work spans business leadership,…
Added 21 hours ago
Executive Assistant
AY Talent
Montreal, QC
$65,000 to $85,000 CAD / year
Full-time
Our client is currently seeking an Executive Assistant. This person will be responsible for assisting the President and partners with all day-to-day operations. If you’re interested in…
Added 21 hours ago
Executive Administrative Assistant
Téléfilm Canada | Telefilm Canada
Toronto, ON · Montreal, QC
…avoid including the following in your passwordthe following:- Personal or biographical information (such as your date of birth or hometown) Personal or biographical information (such as…
Added 21 hours ago
Senior Executive Assistant
BIMM
Toronto, ON
BIMM is booming, so we're hiring a Senior Executive Assistant to join the team!
Added 22 hours ago
Senior Executive Assistant
BIMM
Toronto, ON
Full-time
BIMM is booming, so we're hiring a Senior Executive Assistant to join the team!
Added 22 hours ago
Executive Assistant
The Canada Life Assurance Company
Toronto, ON
We are looking for an Executive Assistant in our Canada Operations and Business Enablement team. This is a hybrid role that will require a minimum of 3 days per week in our Toronto office.
Added 22 hours ago
Paralegal Supervisor - State Program Admin Supervisor Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Graduation from an American Bar Association approved Paralegal or Legal Assistant Program or equivalent
Added 23 hours ago
Executive Assistant 2 - Exec 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Executive Assistant 2 - Exec 2

BIMM

Senior Executive Assistant

Toronto, ON, Canada

Pay: $90,000 - $110,000 CAD
Experience: 7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive
Posting language: English
Posted: Sep 29, 2026

Apply About employer

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Original job description

BIMM is booming, so we're hiring a Senior Executive Assistant to join the team!

As we observe a hybrid model, this role will require you to be in office 2 days per week.

Who we are

BIMM is a Toronto-based agency that lives at the intersection of data, technology, and creativity to provide clients with high-performing campaigns and digital products that shape connected customer experiences. We've helped our clients implement fully integrated CRM customer journeys, built robust digital experiences, and created national loyalty programs with decades of experience across automotive, financial services, telecommunications, and retail.

We are creative realists, which means our ideas and solutions are grounded in the realities of our clients' business. We believe big ideas are nothing without big results (and flawless execution); high-performing agencies deliver high-performing campaigns, products, and experiences; and the best solutions happen when we collaborate with clients as partners.

Who we're looking for

We're looking for a highly organized, proactive Senior Executive Assistant who will serve as a trusted partner to our CEO. You'll manage the CEO's calendar, communications, travel, and priorities, ensuring the CEO's time and focus stay on the highest-value leadership priorities.

The right person quickly understands what matters most, anticipates needs before they arise, brings order to a busy and varied agenda, and makes sure commitments are followed through. You'll take ownership, exercise sound judgment, raise issues respectfully, and proactively remove obstacles so work keeps moving.

While the primary focus of this role is supporting the CEO, you'll also work closely with the Executive Leadership Team, our clients, and partners across the kyu Collective, and coordinate leadership meetings and offsites. The ideal candidate is calm under pressure, adapts quickly as priorities shift, communicates with confidence and professionalism, and takes pride in bringing structure and momentum to an already fast-moving business.

This is an existing vacancy, not a made-up role - this one’s already got a desk waiting.

Responsibilities

Manage the CEO's calendar, meeting cadence, and priorities, protecting time for the highest-impact work
Triage incoming requests and email, determine the right level of CEO involvement, and handle or redirect what doesn't need the CEO's attention
Plan and manage domestic and international travel
Prepare meeting briefs, agendas, and background materials so the CEO is informed and prepared for every significant interaction
Anticipate upcoming deadlines, commitments, and stakeholder needs, and flag risks or conflicts early
Track action items and commitments, follow up with stakeholders, and ensure nothing falls through the cracks
Draft correspondence, summaries, and presentation materials on behalf of the CEO
Leverage technology, automation, AI tools, and productivity platforms to improve effectiveness
Coordinate ELT meetings, offsites, and planning sessions, including agendas, materials, logistics, and follow-up

Requirements

7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive
Experience in a professional services, agency, consulting, or high-growth environment is a strong asset
Demonstrated ability to operate independently with limited direction
Outstanding written and verbal communication skills
Proven ability to manage multiple competing priorities in a fast-paced environment
High level of professionalism, discretion, and confidentiality
Experience working with senior executives, clients, and external partners, including across time zones
Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and comfort using AI and automation tools in daily work
Ability to influence, challenge, and redirect conversations respectfully when required

What will make you successful

You are:

Highly proactive and take ownership without waiting to be asked
Anticipatory and able to think several steps ahead
Comfortable operating in ambiguity and creating structure where it doesn't exist
Politically astute and able to navigate organizational dynamics with confidence
Warm, approachable, and relationship-oriented, while maintaining appropriate boundaries
Exceptionally detail-oriented and committed to follow-through
Technologically fluent, including AI-powered productivity tools and automations
Adaptable and resilient when priorities shift
Obsessed with closure and ensuring nothing falls through the cracks

Most importantly, you are someone who sees a problem and handles it.

What's in it for you?

Work Life Balance with BIMM days: Spend your birthday any way you’d like, as long as it’s not at the Extra day off to enjoy every summer holiday and a week-long end-of-year break. Boo-yah!
Benefits: We offer a comprehensive health & dental benefits plan with an Employee Assistance Program. BIMMers are also given extra $$$ to put towards wellness or health-related needs. Did we mention our RRSP with matching? A lil BIMM bonus to build your bank.
Culture: Our squad is fun, friendly and entirely egoless. Our social committee plans BIMM bashes,Tasty Thursdays and quarterly outings like candle making workshops, board game nights, Jays games and cooking Our summer and holiday parties are quite memorable as well! Having Fun Everyday is one of our core values.
We believe in working & meeting with We observe a hybrid working model in our beautiful dog-friendly office located in the Distillery District, stuffed with snacks.
Belonging: Our dedicated DEI committee provides thought-provoking insights which are reflected in our work; They also organize engaging awareness activities and events to showcase BIMMER’s professional talents and personalities. What talents might you bring? :)
Growth: BIMM is part of kyu collective which gives our employees access to the network’s resources, training, offices, and more. We also prioritize your personal and professional development with opportunities like on-site Lunch n’ Learns, conferences and online courses. Love 2 Learn.

BIMM is committed to providing an environment that is inclusive and accessible. We are an equal opportunity employer and consider all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are met.

AI In Recruitment

While we are exploring ways to best utilize AI in our hiring processes, BIMM currently does not use AI-enabled tools in our hiring process. All candidates are screened by humans, and approved by humans.

The range of annual base salary for full-time employees for this position is below. Please note that base pay offered may vary depending on factors including your city of residence, job-related knowledge, skills, and experience.

Total compensation range:

$90,000 - $110,000 CAD

Apply About employer

More about this job

Responsibilities

The Senior Executive Assistant will manage the CEO's calendar, communications, and travel to ensure focus on high-value leadership priorities. They will also coordinate Executive Leadership Team meetings, offsites, and act as a trusted partner to the CEO.

Requirements

Candidates must have 7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive. Proficiency in Microsoft 365 and the ability to operate independently in a fast-paced environment are essential.

Skills

Executive support
Calendar management
Travel planning
Communication
Project coordination
Microsoft 365
Outlook
Teams
SharePoint
AI tools
Automation
Stakeholder management
Confidentiality
Problem solving
Time management
Organization

Benefits

Health benefits
Dental benefits
Employee Assistance Program
Wellness allowance
RRSP matching
Birthday day off
Summer holidays
End-of-year break
Professional development
Lunch n' Learns

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Travel Coordination
Microsoft 365
Outlook
Teams
SharePoint
AI Tools
Automation
Professional Services
Agency
Consulting
Stakeholder Management
Project Management
Communication
Confidentiality
Hybrid Work
CRM
Digital Products
Leadership Support
Office Administration
Strategic Planning
Data
Technology
Creativity
Customer Experience
Logistics
Reporting
Correspondence

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