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Added 10 mins ago
NS
Bookkeeper
Nootka Saunas
Squamish, BC
- $62,000 to $68,000 CAD / year
- Full-time
Added 38 mins ago
Administrative / Customer Service Representative
Canada Cartage Group of Companies
Winnipeg, MB
Responsible for confirming charges on Inter Branch Invoices and reporting any discrepancies to Accounts Payable or the Office Manager in a timely manner
Added 38 mins ago
A
Specialist, Accounts Payable, Accounts Receivable & Billing
API
Edmonton, AB
- Full-time
We are seeking an experienced, detail-oriented Specialist, Accounts Payable, Accounts Receivable & Billing to support its day-to-day financial operations.
Added 39 mins ago
SD
(Regular) Administrative Assistant - 10 months per year - 35 hours per week
School District #8 (Kootenay Lake)
Creston, BC
- Full-time
Performs accounting duties including accounts receivable and payable, journal entries, cash handling, and account reconciliations.
Added 39 mins ago
CB
Junior Accountant - Property Management
Coldwell Banker Prestige Realty
Vancouver, BC
- Full-time
…have a strong understanding of bookkeeping, reconciliations, accounts payable, accounts receivable, and property management…
Added 39 mins ago
WA
Accounts Payable Concierge
We Are Social
Toronto, ON
- $42,000 to $52,000 CAD / year
- Full-time
The Accounts Payable Concierge leads our AP function by overseeing daily invoice processing, employee expense reimbursements, and credit card transactions, while maintaining strong vendor…
Added 1 hour ago
H
Accountant
Hays
AB · Edmonton, AB
- Contract
Added 1 hour ago
FJ
Finance Account Specialist
F J CONSTRUCTION SPECIALTIES LTD
Mississauga, ON
- Full-time
Manage full-cycle accounting operations, including bookkeeping, billing, accounts payable and receivable, general ledger maintenance, and month-end/year-end closing.
Added 1 hour ago
WS
Contrôleur Financier / Financial Controller
Walter Surface Technologies
Montreal, QC
- Full-time
Added 1 hour ago
BG
Operations Support Specialist (Canada West)
Boyd Group Services
Calgary, AB · AB · Vancouver, BC · Victoria, BC · Winnipeg, MB · MB · Saskatoon, SK
- Full-time
Added 1 hour ago
BRANCH ADMINISTRATOR
AFD Petroleum
Whitehorse, YT
Added 1 hour ago
TP
Payroll Coordinator
The Pod Group
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
…Finance leadership, this role will perform duties related to accounts payable and payroll, while ensuring financial information, records, administrative functions, and day-to-day…
Added 1 hour ago
FS
Staff Accountant
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
The Staff Accountant may be assigned to various functions, including: Accounts Payable, Accounts Receivable, General Ledger / Reconciliation, Global Programs, Payroll or Global Entities.
Added 1 hour ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
Added 1 hour ago
MG
Financial Controller
M Group of Companies
Barrie, ON
- Full-time
…financial statement preparation, cash flow management, payroll, accounts payable and receivable, budgeting, and financial analysis. Working closely with senior leadership and internal…
Added 1 hour ago
ES
Accounting and Grants Coordinator
Engineering Search Firm Inc.
Cambridge, ON
- Full-time
Manage Accounts Receivable and Accounts Payable in QuickBooks
Added 1 hour ago
CE
Controller
CCA Electrical & Technical Services Co.
Pickering, ON
- Full-time
Maintain balance sheet integrity through monthly chart of accounts reconciliations and issue resolution.
Added 1 hour ago
Senior Accountant
Fix Network
Burnaby, BC
Prepare and review accounts payable transactions and corporate credit card reports.
Added 1 hour ago
M
Summer Co-op Accountant, Assurance and Accounting
MNP
Dieppe, NB
- Full-time
Perform accounts receivable, accounts payable, capital asset acquisition and disposition and payroll walk-through with clients in a professional manner
Added 2 hours ago
K
Supply Chain Support Analyst
Kelly
Calgary, AB
- $45 to $48 CAD / hour
- Contract
Collaborate with Accounts Payable, Master Data, Taxation, Category Management, and IT teams to improve operational efficiency.
Added 2 hours ago
V
Accounts Payable Clerk (Richmond, BC)
voestalpine
Richmond, BC
- Internship
Reporting directly to the Accounts Payable Supervisor, Accounts Payable Clerk is responsible for the timeliness and accuracy of accounts payable, account reconciliations and month-end…
Added 2 hours ago
A
Account Administrator
Adecco
Calgary, AB
- $30 to $36 CAD / hour
- Full-time
Reporting to the Team Lead, Accounts Payable, the Accounts Payable Administrator supports accurate and timely invoice and expense processing in a high-volume AP environment.
Added 2 hours ago
A
Account Analyst
Adecco
Calgary, AB
- $40 to $49 CAD / hour
- Full-time
Reporting to the Team Lead, Accounts Payable, the Senior Accounts Payable Specialist is responsible for managing complex full-cycle accounts payable and employee expense activities within a…
Added 2 hours ago
B
Account Analyst
Brunel
Calgary, AB
- $34 to $49 CAD / hour
- Contract
…role is ideal for a detail-oriented professional with strong accounts payable and financial operations experience who thrives on solving complex problems, improving processes, and driving…
Added 2 hours ago
PS
Contrôleur manufacturier – Bilingue (français et anglais)Financial Controller- Bilingual
Professional Staffing
Sherbrooke, QC
- Full-time

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

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Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

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More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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