Jobs in Canada

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Added 10 hours ago
GC
Office Administrator
Game Companies
Toronto, ON
- Full-time
We are currently seeking an Office Administrator to join our team in Toronto. This person will help to organize and support daily operations in-office; handle tasks delegated to them by the…
Added 13 hours ago
Treatment Coordinator (Pine Seven)
Passion Dental Group Inc.
Woodbridge, ON
Dental Practice Experience: Background as a Dental Assistant, Dental Administrator, or Treatment Coordinator. If you know dental terminology, love helping patients, and are ready to step…
Added 13 hours ago
IN
Education and Professional Services Coordinator- Canada
Ivoclar NA
Mississauga, ON
- Full-time
Education & Professional Services Coordinator- Canada
Added 14 hours ago
FG
HR Coordinator
Flynn Group of Companies
AB · Edmonton, AB
- Volunteer
- 2-3 years of experience in an HR Administrator, HR Coordinator, or similar HR role
Added 14 hours ago
FG
HR Coordinator
Flynn Group of Companies
AB
- Full-time
- 2-3 years of experience in an HR Administrator, HR Coordinator, or similar HR role
Added 14 hours ago
MU
Administrative Coordinator
McGill University
Sherbrooke, QC
- Full-time
Coordinates with Tutorial Administrator when any issues or inconsistencies around pay or hours worked arise
Added 16 hours ago
M
Coordonnateur(trice), soins aux patients et admission, bilingue (français/anglais) / Bilingual Patient Care Coordinator, Intake (French/English)
McKesson
Montreal, QC · Mississauga, ON
- Full-time
Added 17 hours ago
TB
Operations Administrator
The Berkeley
Halifax, NS
- Full-time
…people management functions of the business. The Operations Administrator is the support for our management team in the execution of these responsibilities. In this role, you are…
Added 19 hours ago
D
Patient Care Coordinator - Fort Rouge Dental Group
dentalcorp
Winnipeg, MB · Fort Rouge Dental Group
- Full-time
Attend social and CE events to network with dental professionals in your community
Added 19 hours ago
D
Patient Care Coordinator - Duggan Dental
dentalcorp
Camrose, AB · Duggan Dental
- Part-time
Attend social and CE events to network with dental professionals in your community
Added 1 day ago
Office Administrator
Highdive
Toronto, ON
We are currently seeking an Office Administrator to join our team in Toronto. This person will help to organize and support daily operations in-office; handle tasks delegated to them by the…
Added 1 day ago
TG
H&S Incident & Training Coordinator
Trillium Guideway Partners
Toronto, ON
- $70,000 to $90,000 CAD / year
- Full-time
The Incident and Training Coordinator is responsible for managing the reporting, tracking, and analysis of workplace incidents, while coordinating, administering, and delivering health and…
Added 1 day ago
QU
Faculty Resource & Compensation Coordinator (J0926-0129)
Queen's University
Kingston, ON
- $62,142 to $75,772 CAD / year
- Full-time
Reporting to the Associate Director, Administration, Initiatives, and Operations (AIO), the Faculty Support Coordinator performs a broad range of complex administrative, operational, and…
Added 1 day ago
MV
Resident and Family Services Coordinator (Social Worker or Social Services Worker)
Maple Villa Long Term Care Centre
Burlington, ON
- Full-time
Must have a current general certificate of registration with the Ontario College of Social Workers and Social Service Workers; or · Available 7 days per week
Added 2 days ago
AC
Associate Manager, Subscriptions
Arts Club Theatre Company
Vancouver, BC
- $56,000 to $62,000 CAD / year
- Full-time
We are seeking a talented, driven, and enthusiastic arts administrator to join our team as the Associate Manager, Subscriptions. The ideal candidate is experienced in customer data…
Added 4 days ago
TU
Bachelor of Sustainability and EESC Graduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…organization of department seminars, workshops, conferences and other events. The position holder will work closely with the Director and Steering Committee of the B.SUST degree program and…
Added 4 days ago
Campus Operations Coordinator
Okanagan College
Kelowna, BC
Under the limited supervision of the Campus Administrator, the Campus Operations Coordinator is responsible for the efficient daily operation of the campus operations; assisting in the…
Added 4 days ago
UO
Bachelor of Sustainability and EESC Graduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
…organization of department seminars, workshops, conferences and other events. The position holder will work closely with the Director and Steering Committee of the B.SUST degree program and…
Added 5 days ago
AC
Senior Administrator
Axxcelus Capital Advisory
Calgary, AB
- Full-time
4+ years of experience as a senior administrator, executive assistant, project coordinator, or in a similar role.
Added 5 days ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in…
Added 5 days ago
A
Service Coordinator - Crowfoot Hyundai
AutoCanada
Calgary, AB
- $46,000 to $48,000 CAD / year
- Other
As a Service Administrator Coordinator in our bustling dealership, you will be the first point of contact for many of our valued customers, playing a crucial role in delivering exceptional…
Added 5 days ago
Program and Campus Administrator
Georgian College
ON
Scheduling direct reporting staff for shifts and special events, monitoring work, orientation to campus operations for new staff in departments
Added 5 days ago
SS
Payroll and Accounts Coordinator
Sword Security
Toronto, ON
- Full-time
Payroll and Accounts Coordinator- Toronto, Ontario
Added 6 days ago
R
Property Coordinator
Royop
Sherwood Park, AB
- Full-time
Position: Property Coordinator, Sherwood Park Mall
Added 6 days ago
Recruitment & Human Resources Coordinator
Talent Acquisition Team
Laval, QC
We’re looking for a Recruitment & Human Resources Administrator to join our Human Resources team. In this role, you’ll take ownership of the full recruitment cycle for our English and…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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Jobs in Canada