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Added 1 min ago
CP
Process Engineering lll (Packaging)
Contract Pharmaceuticals Limited
Mississauga, ON
- $95,000 to $100,000 CAD / year
- Contract
Provide technical process engineering expertise to support Manufacturing, Packaging and Maintenance departments.
Added 1 min ago
Community Development Manager - Burnaby
Canadian Blood Services
BC
…Canadian Blood Services by generating and identifying leads, building a pipeline of potential donors, building relationships, and ensuring the growth and maintenance of a high quality,…
Added 1 min ago
Community Development Manager - Lower Mainland
Canadian Blood Services
Vancouver, BC
…Canadian Blood Services by generating and identifying leads, building a pipeline of potential donors, building relationships, and ensuring the growth and maintenance of a high quality,…
Added 1 min ago
AW
Building Services Worker- Tawow (PT DAY)
Atira Women's Resource Society
Vancouver, BC
- Part-time
Reporting to the Building Manager, the Building Services Worker, is responsible for monitoring the facilities usage (sign in/sign-out), cleaning bathrooms, disposing of refuse, providing…
Added 1 min ago
AW
Building Services Worker- Tawow (PT Overnight)
Atira Women's Resource Society
Vancouver, BC
- Part-time
Reporting to the Building Manager, the Building Services Worker, is responsible for monitoring the facilities usage (sign in/sign-out), cleaning bathrooms, disposing of refuse, providing…
Added 1 min ago
AW
Building Service Worker (FT AFT (Mon-Fri))- Flint
Atira Women's Resource Society
Vancouver, BC
- Full-time
Reporting to the Program Manager, the Building Services Worker, is responsible for washing and cleaning floors and carpets, cleaning bathrooms, kitchens and room doors in common areas,…
Added 1 min ago
AW
Building Service Worker (PT AFT )- Flint
Atira Women's Resource Society
Vancouver, BC
- Part-time
Reporting to the Program Manager, the Building Services Worker, is responsible for washing and cleaning floors and carpets, cleaning bathrooms, kitchens and room doors in common areas,…
Added 1 min ago
FB
Assistant Department Manager - Collingwood
Farm Boy Inc.
Collingwood, ON
- From $21.5 CAD / hour
- Full-time
…standards we set long ago by making the exceptional everyday, building relationships with our customers and with each other, and finding a place where their potential meets…
Added 1 min ago
FB
Forklift Operator
Farm Boy Inc.
Mississauga, ON
- From $21.25 CAD / hour
- Full-time
…standards we set long ago by making the exceptional everyday, building relationships with our customers and with each other, and finding a place where their potential meets…
Added 1 min ago
P
Technical Customer Success Engineer
Procurify
Remote, Canada
- Contract
- Remote
…organization, but your focus will be on the successful deployment and maintenance of punchout integrations that power our purchasing flows. You will triage incoming requests, manage direct…
Added 1 min ago
Accounts Receivable Specialist
Alterra Mountain Company
West Kelowna, BC · Alpine Aerotech - West Kelowna
In the last 35 years, we've grown into one of the world's leading helicopter maintenance, repair, overhaul, and manufacturing organizations - trusted across the globe. Today, we are an…
Added 16 mins ago
S
Rail Maintenance Facility Director – Engineering Services
SYSTRA
Toronto, ON
- Full-time
…solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a…
Added 16 mins ago
N
Senior Programmer - Tools | Programmeur senior - Outils
NBCUniversal
Montreal, QC
- Full-time
À titre de programmeur senior - Outils, vous êtes responsable de la conception, de l’implémentation et de la maintenance d’outils favorisant une création de contenu et un développement…
Added 16 mins ago
WC
(CAN) Stockperson/Cartpusher
Walmart Canada
Gander, NL
- Contract
…on safety, this role supports smooth store operations while building valuable skills in retail, teamwork, and customer…
Added 16 mins ago
A
Senior Finance Planning & Pigment Analyst
Addepar
Canada
- Full-time
…scalable system architecture. You will be directly responsible for building, configuring, and maintaining Pigment items (such as blocks, metrics, transactions, applications, and dashboards)…
Added 16 mins ago
CM
Analytical Lab Intern
Cyclic Materials
Kingston, ON
- Contract
Cyclic Materials is building a resilient circular supply chain for rare earth elements and other critical materials. Through our fully integrated proprietary technology platform, we recover…
Added 16 mins ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
· Coordinate human resource activities and the maintenance of relevant documentation
Added 16 mins ago
MG
Financial Controller
M Group of Companies
Barrie, ON
- Full-time
Review commercial lease accounting, tenant billings, rent rolls, common area maintenance (CAM) and property tax recoveries.
Added 16 mins ago
LC
Maintenance Electrician
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Temporary
As a key member of the maintenance team the Maintenance Electrician is responsible for the following but not limited to; maintain and troubleshoot automated production equipment &…
Added 16 mins ago
B
Year-round Landscaper
Boardwalk
Calgary, AB
- Full-time
…You will be responsible for performing a variety of landscape maintenance tasks, including snow removal. If you have a great eye for detail, physically fit, and enjoys working with others,…
Added 16 mins ago
B
Apartment Cleaner
Boardwalk
Calgary, AB
- Full-time
Clean building entrances, elevators, offices, halls, stairwells, laundry rooms, garbage rooms, amenity rooms, and other common areas
Added 16 mins ago
SP
Maintenance Technician
Sun Peaks Grand Hotel & Conference Centre
BC · Sun Peaks Mountain, BC
- Full-time
…hotel? Our team is currently seeking a Full-Time, Permanent Maintenance Technician to join us. The ideal candidate should have excellent written and spoken English skills and experience…
Added 16 mins ago
Warehouse/ Operations Floater
Canada Cartage Group of Companies
Calgary, AB
Report all building failures, including dock, equipment, lighting, floors, etc.
Added 16 mins ago
KR
Information Technology Manager
KeepRite Refrigeration
Brantford, ON
- Full-time
Maintenance of software packages, Jobscope, Kronos, and TL Ashford, ACOM
Added 30 mins ago
CC
Student, Mechanical Engineering
Cameco Corporation
SK · Saskatchewan, Canada
- Full-time
…experiences, and expertise make Cameco stronger. We are committed to building a diverse workforce reflective of the communities we operate in. Our vision is to create a culture where…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

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Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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