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Added 3 mins ago
RS
Custodian
Red Shores Racetrack & Casino
Summerside, PE
- Part-time
General clean-up including but not limited to sweeping, mopping, garbage removal, and vacuuming, and more.
Added 11 mins ago
Administrative / Customer Service Representative
Canada Cartage Group of Companies
Winnipeg, MB
Responsible for confirming charges on Inter Branch Invoices and reporting any discrepancies to Accounts Payable or the Office Manager in a timely manner
Added 11 mins ago
Seasonal Roads Labourer (remain open until filled)
City of Quinte West
Quinte West, ON
Internal: Manager of Outdoor Operations, Road Supervisor, City staff.
Added 11 mins ago
DC
Part Time Delivery Driver - Kingston
Diabetes Canada / National Diabetes Trust
Greater Napanee, ON · Kingston, ON
- Part-time
Reporting to the Operations Manager, this critical role will work up to 29 hours per week, driving established routes to collect donated clothing and household items from our valued…
Added 11 mins ago
GC
Recreationist - Lee Manor (Permanent, Part-Time)
Grey County
Owen Sound, ON
- Part-time
Reporting to the Resident and Family Services Manager, the Aide/Assistant will provide recreation therapies to residents according to their assessed needs. The Aide/Assistant will work in…
Added 11 mins ago
S
Quality Inspector
Soluroc
Sudbury, ON · Lively, Ontario
- Full-time
Reports to: General Manager (dotted line to QHS Director)
Added 11 mins ago
A
Specialist, Accounts Payable, Accounts Receivable & Billing
API
Edmonton, AB
- Full-time
Strong understanding of AP, AR and general accounting processes and proficiency with ERP/accounting software.
Added 11 mins ago
CV
S2627-249 - Continuing Senior Custodian - PM
Comox Valley Schools - School District 71
Courtenay, BC
- Internship
Duties are performed under the supervision of the Manager Custodial/Delivery Services or designate, and in cooperation with the school Principal or Vice Principal; prepares custodial work…
Added 11 mins ago
SD
Mechanic - Journeyperson
School District 5 Southeast Kootenay
BC · East Kootenay A, BC
- Full-time
JOB SUMMARY: An employee hired to perform skilled mechanical work. Cross-trade cooperation will be expected. The employee is responsible to the Manager of Operations or designate.
Added 11 mins ago
RC
Permanent Caretaker (0.875 FTE)
Renfrew County Catholic District School Board
Chalk River, ON
- Full-time
RESPONSIBILITIES: Reporting to the Manager of Plant Services or Plant Services designate, the incumbent is responsible for the cleaning of the school, and ensuring through inspection that…
Added 11 mins ago
SR
Supply Chain Coordinator
Specialized Recruiting Group -London, Ontario
Ingersoll, ON
- $65,000 to $75,000 CAD / year
- Full-time
The role will report to the Operations Manager
Added 11 mins ago
OD
FR 5% Elem Contract, Grade 7, History/Geography (Tues 1:30-2:30)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Nepean, ON
- Contract
…OCDSB. Questions about this collection should be directed to the General Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H…
Added 11 mins ago
OD
EN 71% Elem Contract; Grade 7 Music/Arts (Mon/Tue: 10:20am-2:50pm, Wed/Thurs: 12:05pm-3:50pm & Fri: 9:20am-2:05pm)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Nepean, ON
- Contract
…OCDSB. Questions about this collection should be directed to the General Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H…
Added 11 mins ago
OD
FR 48% Elem Contract, Kindergarten to Grade 8, French (M 12:00-3:45; T-W 12:00-2:00, Th 12:00-1:00, F 12:00-2:00)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
…OCDSB. Questions about this collection should be directed to the General Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H…
Added 11 mins ago
OD
FR 19% Elem Contract; Grade 7 Core French (Tues/Thurs: 2:00pm-3:00pm, Wed/Fri: 11:20am-12:20pm)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
…OCDSB. Questions about this collection should be directed to the General Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H…
Added 11 mins ago
OD
FR 24% Elem Contract, Grade 7/8, Core French, Arts to BIP - Spec Ed 2 required (Mon, Tues, Thurs, Fri 2:00-3:00 and Wed 12:20-3:00)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
…OCDSB. Questions about this collection should be directed to the General Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H…
Added 26 mins ago
ON
Community Development Manager
Ontario Native Women's Association
Thunder Bay, ON
- Full-time
The Community Development Manager will lead, coach, and support a group of employees within various programs while ensuring ONWA’s vision, mandate, objectives, and membership deliverables…
Added 26 mins ago
TH
Receiving Associate Part Time - SARNIA
The Home Depot
Sarnia, ON
- Part-time
Responding to public address system announcements Requires listening for customer service calls, personal pages and general information announcements
Added 26 mins ago
Caseworker [SILP] - #2026097
John Howard Society Of Saskatchewan
Prince Albert, SK
Under the supervision of the Program Manager, or designate, the Caseworker will assist in case management and connecting with participants in the community.
Added 26 mins ago
PV
Keyholder
Pet Valu
Canada
- Part-time
Sweeping, dusting and other general store maintenance functions
Added 26 mins ago
SR
Small Engine Mechanic
Sunbelt Rentals, Inc.
Halifax, NS
- Full-time
…the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we…
Added 26 mins ago
TS
Community Family Service Worker
The Salvation Army Canada and Bermuda Territory
Fort McMurray, AB
- Part-time
The role will provide general support to various services in the Community and Family Services setting of a Ministry Unit.
Added 26 mins ago
CK
Customer Service Representative
Circle K
Summerside, PE
- Part-time
Facility Condition: Maintains the store facility’s condition and equipment to Company and/or brand standards by cleaning and performing a variety of general housekeeping duties:
Added 41 mins ago
I
General Manager (Grand Prairie)
Indigo
AB · Alberta, Canada
- Full-time
The General Manager (Grand Prairie) is accountable for every aspect of the store’s performance, ensuring all areas of the store are achieving key results. They are responsible for leading a…
Added 41 mins ago
FG
General Manager, Aerial Drone Operations
Flaman Group of Companies
Saskatoon, SK
- Full-time
We are seeking an entrepreneurial and results-driven General Manager, Aerial Drone Operations to lead and grow our aerial drone operations business. The successful candidate will oversee…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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