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Added 3 mins ago
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Project Manager, Group Benefits Operations
Manulife
Waterloo, ON
- Full-time
The Project Manager, Group Benefits Operations leads cross-functional Group Benefits Operations initiatives that improve plan sponsor and plan member outcomes, service performance,…
Added 3 mins ago
Social Worker
NorQuest College
Edmonton, AB
Reporting to the Manager of Wellness, the Social Worker performs needs assessments both in person and virtually to identify barriers to student success and respond through the provision of…
Added 3 mins ago
Manager, Portfolio Data Optimization & Modeling
Scotiabank
Toronto, ON
Reporting to the Senior Manager, this role supports planning, forecasting, budgeting, and performance analytics for the Scotiabank Project Portfolio. It contributes to the portfolio’s…
Added 3 mins ago
Coordinator
Lookout Housing and Health Society
New Westminster, BC
…shelter, and outreach programs. Under the direction of the Program Manager, this position provides operational oversight to ensure clientele receive pertinent services while supporting the…
Added 3 mins ago
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Dietary Aide
Extendicare
St. Paul, AB
- Part-time
Reporting to the Support Services Manager, the Dietary Aide assists with food preparation and serving of meals. Cleans eating, cooking, storage, and serving areas, as well as equipment.…
Added 3 mins ago
Customer Processing Representative (Bilingual)
The Canada Life Assurance Company
Montreal, QC
Reporting to the Administration Manager, the Customer Processing Representative provides administrative support for Group Retirement Plans, including RRSPs, RPPs, DPSPs, and non-registered…
Added 3 mins ago
ST
Associate, Investor Services
SS&C Technologies
Mississauga, ON · Toronto, ON
- Full-time
SS&C is a leading provider of mission-critical, AI-powered technology and services empowering financial services and healthcare organizations to work smarter, faster, and securely. Founded…
Added 3 mins ago
ST
Manager, Investor Services
SS&C Technologies
Mississauga, ON · Toronto, ON
- Full-time
SS&C is a leading provider of mission-critical, AI-powered technology and services empowering financial services and healthcare organizations to work smarter, faster, and securely. Founded…
Added 3 mins ago
Branch Manager
Money Mart
Toronto, ON
…with customer service and branch operations. This is a working-manager role for someone who enjoys coaching a team, driving sales results, managing compliance and cash controls, and helping…
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Customer Service Experience Representative, Temporary
Aviso
Vancouver, BC
- $52,000 to $60,000 CAD / year
- Temporary
Customers and financial advisors call us for questions, help and support for our products. Reporting to the Supervisor, Service Center, the Customer Service Experience Representative is…
Added 3 mins ago
BH
Senior Manager, Digital Innovation (AI)
BC Hydro
Burnaby, BC
- Full-time
…that drive measurable business value and improved outcomes. Reporting to the Director of Digital Innovation, Platforms and Analytics, the role leads a team of approximately 15 employees and…
Added 3 mins ago
A
Customer Service Experience Representative
Aviso
Vancouver, BC
- $52,000 to $60,000 CAD / year
- Full-time
Customers and financial advisors call us for questions, help and support for our products. Reporting to the Supervisor, Service Center, the Customer Service Experience Representative is…
Added 3 mins ago
A
Customer Service Experience Representative
Aviso
Toronto, ON
- $52,000 to $60,000 CAD / year
- Full-time
Customers and financial advisors call us for questions, help and support for our products. Reporting to the Supervisor, Service Center, the Customer Service Experience Representative is…
Added 4 mins ago
LD
Senior Electrical Hardware Engineer
Leonardo DRS
Halifax, NS
- Full-time
Reporting to the Manager, Hardware Engineering, the Senior Hardware Engineer (Power Electronics) will contribute to the design, development, integration, and verification of…
Added 4 mins ago
GT
Business Systems Analyst
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $75 to $90 CAD / hour
- Contract
Banking or financial services experience; prior experience with TD is considered valuable
Added 18 mins ago
Bilingual Manager, Analytics
CMHC - SCHL
Calgary, AB · Vancouver, BC · Halifax, NS · Ottawa, ON · Toronto, ON · Montreal, QC
Join the Insurance and Securitization, in the Manager, Analytics position. In this role, you will lead a team of specialists, senior analysts, and data scientists responsible for delivering…
Added 18 mins ago
Senior Electrical Engineer Power Electronics
Leonardo DRS, Inc.
NS · Bedford, Nova
Reporting to the Manager, Hardware Engineering, the Senior Hardware Engineer (Power Electronics) will contribute to the design, development, integration, and verification of…
Added 18 mins ago
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Financial Analyst
Calgary Stampeder Football Club
Calgary, AB
- Full-time
The Financial Analyst will be responsible for providing financial planning and analysis and reporting to support assigned business partners in understanding the financial performance of…
Added 18 mins ago
WT
Senior Manager, Indirect Tax
Wealthsimple Technologies
Remote, Canada
- $152,000 to $190,000 CAD / year
- Full-time
- Remote
Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading,…
Added 18 mins ago
EA
Software Engineer III -Software Engineer III - Temporary Full Time
Electronic Arts
Vancouver, BC
- Full-time
Reporting to the Engineering Manager, we are seeking an experienced .NET Software Engineer with a strong DevOps background to join our Quality Verification and Standards (QVS) team. In this…
Added 32 mins ago
GC
Recreationist - Lee Manor (Permanent, Part-Time)
Grey County
Owen Sound, ON
- Part-time
Reporting to the Resident and Family Services Manager, the Aide/Assistant will provide recreation therapies to residents according to their assessed needs. The Aide/Assistant will work in…
Added 32 mins ago
Senior Manager, Analytics & Insights
Questrade Financial Group
Toronto, ON
Questrade Financial Group (QFG), through its companies - Questrade, Questbank, Questrade Wealth Management, Community Trust Company, Zolo, and Flexiti, provides securities and foreign…
Added 32 mins ago
MERCHANDISE PLANNING ANALYST
Boutique La Vie En Rose
Montreal, QC
Reporting to the Merchandise Planning Manager, and in collaboration with the departments associated with merchandising, the position holder will contribute to the forecasting of sales and…
Added 32 mins ago
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(CAN) Associé à la protection des biens
Walmart
St.-Romuald, QC
- Full-time
Investigates incidents of financial and physical shrink and communicates findings to Store Leadership. For internal investigations, escalates information to the Market Loss Prevention…
Added 32 mins ago
OS
Interim Manager of Program Operations
Ontario Soil and Crop Improvement Association
Guelph, ON
- Full-time
- Temporary
Assist with oversee financial compliance processes and coordinate timely, accurate reporting for cost-share and funding programs.

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

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Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

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More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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