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Added 8 mins ago
BM
Retail Support Executive - Vaughan
Brand Momentum
Vaughan, ON
- $27 CAD / hour
- Part-time
Brand Momentum is a nationally integrated leader in Sales, Marketing, and Retail, with headquarters in Toronto. We foster authentic and enduring human connections across the nation. As a…
Added 8 mins ago
S
Software Developer Intern (May 2027 12 Months)
SOTI
Mississauga, ON
- Full-time
…User Experience, Product Management, Software Development, Marketing,…
Added 8 mins ago
Licensed Optician-Thunder Bay, ON Pearle Vision
EssilorLuxottica Group
Thunder Bay, ON
Assists with the timely implementation of approved Marketing programs by the execution of marketing programs and initiatives, and company standards for signage and promotions.
Added 8 mins ago
MH
Online Buyer Experience Specialist
Mattamy Homes
Ottawa, ON
- Full-time
This position can be based out of either our Mississauga or Ottawa office, providing support across our Ontario markets.
Added 8 mins ago
W
Early Careers: Work & Rewards Analyst – Montreal – 2027
WTW
Montreal, QC
- Full-time
Bachelor’s Degree in business, economics, human resources, marketing, finance, mathematics, statistics or any other major with meaningful quantitative course work, and minimum GPA of 3.0…
Added 8 mins ago
MI
Associate Brand Manager
Mondelēz International
Toronto, ON · Business Unit Head Office Gladstone - Toronto, Canada
- Full-time
…implement pricing strategies, and plan and execute integrated marketing communication and media plans. You will also provide recommendations for integrated commercial plans and provide…
Added 8 mins ago
E-Commerce Activation Manager (18-month contract)
Nestle Operational Services Worldwide SA
Montreal, QC
Bachelor’s degree in Marketing or related field
Added 8 mins ago
Sales Representative - Uniform
Cintas
Cambridge, ON
Bachelor’s Degree (or equivalent) in Business, Marketing, Communications, or a related field
Added 8 mins ago
PG
Account Coordinator, PR
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Transparency matters to us. The salary range for this position is CAD$45K-$55K per year. Actual compensation within this range will be based on a variety of factors, including relevant…
Added 8 mins ago
Branch Manager
Money Mart
Toronto, ON
…refinancing options, and other important information using approved marketing…
Added 8 mins ago
ST
Account Manager, Electronic Security
Securitas Technology Canada
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Developing marketing aids, such as mailers or others, to assist in the promotion and sale of Stanley Security Solutions products and services
Added 8 mins ago
M
Director, Trust & Anti-Fraud // Directeur, Confiance et Anti-fraude
Mistplay
Montreal, QC
- Full-time
…an attack hits. It starts as a senior individual contributor position, and we expect it to grow: as the function matures there is room for this person to take on direct…
Added 8 mins ago
M
Director, Trust & Anti-Fraud // Directeur, Confiance et Anti-fraude
Mistplay
Toronto, ON
- Full-time
…an attack hits. It starts as a senior individual contributor position, and we expect it to grow: as the function matures there is room for this person to take on direct…
Added 8 mins ago
NI
Client Retention Manager
NRI Industrial Sales
Mississauga, ON
- Full-time
Coordinate internally with Business Development, Finance, Operations, Marketing, Legal to resolve client-related matters.
Added 8 mins ago
NS
Account Coordinator, PR
North Strategic
Toronto, ON
- $45,000 to $55,000 CAD / year
- Full-time
Transparency matters to us. The salary range for this position is CAD$45K-$55K per year. Actual compensation within this range will be based on a variety of factors, including relevant…
Added 23 mins ago
Senior Associate, OOH Direct Activation
WPP Media
Toronto, ON
…world-class partnerships – all united by our pioneering agentic marketing platform, WPP Open – we help clients navigate change, capture opportunity, and deliver transformational…
Added 23 mins ago
EM
Management Trainee
Enterprise Mobility
Toronto, ON
- Full-time
This position is located in Toronto and surrounding areas. Our flagship location is located at 120 Lynn Williams St, Toronto, ON, M6K3N6.
Added 23 mins ago
RC
Marketing Manager, Customer Execution
Revlon Corporate
Mississauga, ON
- $95,000 to $115,000 CAD / year
Reporting to the Sr. Director, Marketing, the Marketing Manager, Customer Execution, recommends and leads marketing activations and ecommerce performance across key retailers and…
Added 23 mins ago
Senior Manager, Product Marketing
Toast
Canada
…keep employees happy. We're building a world-class Customer Marketing team that creates meaningful connections with the restaurant and retail operators we…
Added 23 mins ago
CC
Sales Representative, Banquets & Catering
Compass Canada
Winnipeg, MB
- Full-time
…on-line via the website, through email/fax and in-person. This position is responsible for following up with potential and current clients for accurately recording all required information…
Added 37 mins ago
Brand Reputation Manager / Gestionnaire de la réputation de marque
FlightHub
Montreal, QC
3–5+ years of experience in PR, media relations, digital marketing, communications, or a related field.
Added 37 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Rosemère, QC
Performance bonuses (in-store sales or management position);
Added 37 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Calgary, AB
Performance bonuses (in-store sales or management position);
Added 37 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Vaudreuil-Dorion, QC
Performance bonuses (in-store sales or management position);
Added 37 mins ago
Co-op Student - Impact Area
Equitable
Waterloo, ON
…supporting communication strategies that showcase our impact. This position is ideal for a student with strong communication, organizational, and analytical skills who is eager to gain…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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