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Added 17 mins ago
PF
Executive Assistant
Partners for Affordable Housing
Calgary, AB
- Full-time
The Executive Assistant & Governance Coordinator provides dedicated, confidential executive support to the CEO and coordinates the administrative activities that support Partners' Board of…
Added 33 mins ago
NA
Orientation Coordinator, Student Life (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
As part of the Student Life team, the Orientation Coordinator is responsible for assisting in the planning, delivering, and evaluating orientation programming at NAIT, which supports…
Added 33 mins ago
TT
Service Coordinator
Trojan Technologies
London, ON
- Full-time
Reporting to the Regional Field Service Manager, the Service Coordinator is responsible for providing technical support via phone or email to internal OpCo functions (engineers,…
Added 48 mins ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in…
Added 48 mins ago
UO
Communications Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Communications Coordinator plans, develops, coordinates, and evaluates assigned communications that advance the Faculty of Management’s programs, people, priorities, and relationships.…
Added 1 hour ago
G
Construction Project Coordinator
Greatario
Woodstock, ON
- Full-time
We are seeking an organized, detail-oriented, and proactive Construction Project Coordinator to support the administration and coordination of construction documentation including shop…
Added 1 hour ago
OT
Structural Design Coordinator
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
The Construction Technical Office (CTO) Design Coordinator will act as the primary liaison between the Construction and Design teams, supporting the resolution of structural design issues…
Added 1 hour ago
RH
PCO / Project Coordinator - On Site - SAP ERP
Robert Half
Cambridge, ON
- $60 to $75 CAD / hour
- Contract
Project Control Officer (PCO) / Project Coordinator
Added 1 hour ago
OI
Account Coordinator, Season Seat Services
OEG Inc.
Edmonton, AB
- Full-time
Reporting to the Manager, Season Seat Services, the Account Coordinator, Season Seat Services will act as a brand ambassador for Oilers Entertainment Group, providing a proactive approach…
Added 1 hour ago
A
FUND DEVELOPMENT COORDINATOR
AdaptAbilities
AB · Edmonton, AB
- Full-time
…between the hours of 8:00 AM to 4:00 PM, based out of our Support Office (Tower 1, Level 3, Suite 300, 3697 Mill Woods Road NW, Edmonton, AB T6K 3L6). The Fund Development Coordinator will…
Added 1 hour ago
OS
Account Coordinator, Season Seat Services
OEG Sports & Entertainment
AB · Greater Edmonton Metropolitan Area
- Full-time
Reporting to the Manager, Season Seat Services, the Account Coordinator, Season Seat Services will act as a brand ambassador for Oilers Entertainment Group, providing a proactive approach…
Added 1 hour ago
PA
Adjoint(e) administratif(ve) sénior
PGW Auto Glass
Laval, QC
- Full-time
Maîtrise de la suite Microsoft Office et des systèmes CRM
Added 1 hour ago
N
Project Field Coordinator, Mine
Nutrien
Vanscoy, SK
- Full-time
Reporting to the Mine Maintenance Engineering & Capital Projects Senior Supervisor, the Project Field Coordinator is responsible for the coordination and safe execution of field…
Added 1 hour ago
B
Civil Design Coordinator
Beedie
Burnaby, BC
- Full-time
As a key member of Beedie’s Land Development team, the Civil Design Coordinator will work closely with the Director, Civil Design and Senior Development Manager across the full development…
Added 1 hour ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 1 hour ago
P
Payroll & HR Coordinator
PartsAvatar.ca
Montreal, QC
- Full-time
…coordination work such as employee relations, administration, office management, and compliance, while helping keep cross-functional projects and tasks organized and moving forward. It’s a…
Added 1 hour ago
A
Health and Safety Administrator
Acciona
ON · CAN - Ontario Line North
- Full-time
60% Project office 20% Head office – 20% Field.
Added 1 hour ago
Project Coordinator - Construction
Optima Living
Calgary, AB
The Project Coordinator plays a critical role in supporting the successful execution of multiple development and construction projects within Optima Living’s growing portfolio. This…
Added 1 hour ago
B
Civil Design Coordinator
Beedie
Burnaby, BC
- $70,000 to $85,000 CAD / year
- Full-time
As a key member of Beedie’s Land Development team, the Civil Design Coordinator will work closely with the Director, Civil Design and Senior Development Manager across the full development…
Added 1 hour ago
AC
HR Project Coordinator
AGCO Corporation
Winnipeg, MB
- Full-time
We are seeking an HR Project Support Coordinator (Temporary) to join our team on a temporary, full-time basis. Reporting to the HR Manager, this role will provide critical support for HR…
Added 3 hours ago
Engineering Projects Coordinator
UFA Co-operative Ltd.
Calgary, AB
We are seeking an organized, detail-oriented, and proactive Engineering Projects Coordinator to support the successful delivery of capital projects and engineering initiatives across our…
Added 3 hours ago
FILU Case Coordinator (Program Admin Officer 3) - Designated
The Government of Nova Scotia
NS · Flexible, NS
As the Family Information Liaison Unit Coordinator (FILUCC), you are responsible for the administration and delivery of programs and services within the Provincial Victim Services Program…
Added 3 hours ago
BP
Repair and Restoration Coordinator
BELFOR Property Restoration Canada
Ottawa, ON
- Full-time
The Repair and Restoration Coordinator plays a key leadership role within the branch. Reporting to the Project Manager, the primary responsibility of the Repair and Restoration Coordinator…
Added 3 hours ago
MO
Project Coordinator
Marketers on Demand
Toronto, ON · Greater Toronto Area, Canada
- Contract
Marketers on Demand is partnering with a global leader in transportation and mobility solutions to hire a Project Coordinator to support its Services project teams. In this role, you will…
Added 3 hours ago
BP
Repair and Restoration Coordinator
BELFOR Property Restoration Canada
Hamilton, ON
- $70,000 CAD / year
- Full-time
The Repair and Restoration Coordinator plays a key leadership role within the branch. Reporting to the Project Manager, the primary responsibility of the Repair and Restoration Coordinator…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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