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Added 9 mins ago
AC
Senior Accountant
Aston Carter
Burnaby, BC
- $42 to $45.67 CAD / hour
- Contract
The Accountant provides critical support to a growing finance team by owning full-cycle accounting activities and enabling the core team to focus on strategic projects. This role…
Added 9 mins ago
A
Sales Operations Manager
AbbVie
Montreal, QC
- Full-time
…(SIP) and sample management. The role will provide rigorous project leadership, operational accountability, governance coordination and stakeholder alignment to ensure both programs are…
Added 9 mins ago
MC
Senior Electrical / Transportation Engineer - Illumination & Traffic Signals
MatchBox Consulting Group
Oakville, ON
- Full-time
…projects. This role involves hands-on technical leadership, project management, and collaboration with multidisciplinary engineering…
Added 9 mins ago
MC
Senior Estimator
MatchBox Consulting Group
AB · Edmonton, AB
- Full-time
…construction projects. Working closely with the Chief Estimator and project teams, you will help shape project budgets from early design through bidding and GMP…
Added 9 mins ago
A
Data Engineer - MS Fabric & Azure Data Platform
Akkodis
Toronto, ON · Greater Toronto Area, Canada
- Contract
Collaborate with business stakeholders, technical teams, and project leadership to deliver enterprise data solutions
Added 9 mins ago
MC
P&C project engineer
MatchBox Consulting Group
Burnaby, BC
- Contract
MatchBox Consulting Group is seeking a Project Engineer (Protection & Control) to support one of British Columbia's largest utility providers. This is an exciting opportunity for a senior…
Added 9 mins ago
MC
Pre-construction Manager
MatchBox Consulting Group
Langley (District), BC · Langley, BC
- Full-time
Lead preconstruction activities from project pursuit through contract award.
Added 9 mins ago
AS
Oracle Data Conversion Technical Consultant
Ardent SoftSol Inc.
Toronto, ON
- Contract
Added 9 mins ago
TI
Project & Reporting Analyst
telMAX Inc.
Markham, ON
- $20 to $25 CAD / hour
- Full-time
PROJECT AND REPORTING ANALYST CO-OPYour Position & How You Will Contribute:
Added 9 mins ago
MC
SCADA Engineer
MatchBox Consulting Group
Burnaby, BC
- Contract
This position is based at the Edmonds Office in Burnaby, BC, with travel to substations and other project sites as required for field reviews, testing, and commissioning support.
Added 9 mins ago
PC
AML Analytics Manager
Pwc Canada
Toronto, ON
- Full-time
Lead end-to-end delivery of AML Analytics projects, including project planning, team management, client engagement, project economics, and quality of deliverables.
Added 24 mins ago
RD
IT Project Manager
Randstad Digital
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This Project Manager position supports multi-year enterprise digital transformation initiatives across critical operational and technological delivery streams. The core mission of the role…
Added 24 mins ago
LS
Intermediate Project Accountant - Permanent - 19417
LRO Staffing
Ottawa, ON
- Full-time
…detail-oriented, Construction industry-focused Intermediate Project Accountant to join their growing team on a full-time, permanent basis. The successful candidate will have experience in…
Added 24 mins ago
TT
Accounts Payable Clerk
Torus Talent
Vancouver, BC
- $60,000 CAD / year
- Full-time
This position will take ownership of a busy accounts payable function and work closely with the accounting team, project managers, and construction stakeholders. It is well suited to…
Added 24 mins ago
PA
Investment Operations Associate
Polar Asset Management Partners Inc.
Toronto, ON
- Full-time
Added 24 mins ago
CN
Senior Treasury specialist
C.A.T. North America Inc.
Vaudreuil-Dorion, QC
- Full-time
Project management experience, including new implementations and change management
Added 24 mins ago
FH
Controller/Business Analyst
Fuze HR Solutions
Montreal, QC
- Full-time
…This role combines data analysis, process improvement, and project coordination to help the company make better business…
Added 24 mins ago
O
Cost Controller
ONxpress
Toronto, ON
- Full-time
…the owner and contractor, who work together with a best-for-project mindset. By streamlining decision making, the Alliance helps ensure that high-quality work is delivered, certified, and…
Added 24 mins ago
LM
Partnerships Operations Coordinator
Linus Media Group Inc.
Surrey, BC
- Full-time
As our Partnerships Operations Coordinator, you’ll be the person who makes sponsored project execution painless for everyone involved. That means keeping deliverables, approvals, and…
Added 24 mins ago
FH
Analyst, Financial
Fraser Health
Surrey, BC
- Full-time
Five (5) years' recent, related financial/management accounting experience and/or project administration in a health care environment, or an equivalent combination of education, training…
Added 39 mins ago
AP
Sales Coordinator, Land Development (Calgary, AB)
Anthem Properties
Calgary, AB
- Full-time
Conduct site and show home visits to gather real-time market intelligence, and share monthly reports with the Director and project team
Added 39 mins ago
D
Senior Advisor, Business strategies
Desjardins
Levis, QC · Montreal, QC
- Full-time
Added 39 mins ago
B
Transformation Relationship Manager, Tax Transformation Office (Contract)
BDO
London, ON · Oakville, ON · Ottawa, ON · Toronto, ON
- Full-time
The TRM role is not a traditional project management or operational support function. This individual will operate as a business-facing transformation leader who understands the realities…
Added 39 mins ago
C
Relationship Manager
Computershare
Toronto, ON
- Full-time
Strong communication, project management, analytical and problem-solving skills.
Added 40 mins ago
TM
Capital Accountant - Calgary, AB
Tidewater Midstream and Infrastructure
Calgary, AB
- Full-time
Tidewater has an immediate opening for a Capital Accountant reporting to the Director, Corporate Accounting. This is a full-time position based in Calgary. This role is to ensure proper…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

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Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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