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Added 5 mins ago
FT
Assistant Manager, Sidney
Fountain Tire
Sidney, BC
- Other
…innovation, building a business and providing outstanding customer service. We are looking for career-minded leaders who are forward thinking and dedicated to the continued growth of…
Added 5 mins ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Windsor, ON
- Part-time
Managing the customer service functions, including cash, cashiers and merchandising.
Added 5 mins ago
SD
Pharmacist, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Sault Ste. Marie, ON
- Full-time
Commitment to providing exceptional customer service
Added 5 mins ago
MI
Director, Nexus, Client Delivery
MUFG Investor Services
Toronto, ON
- $165,000 to $175,000 CAD / year
- Full-time
· Manage a team of Fund Accountants in performing accounting and administration service delivery to customers and train staff on all aspects of the NAV process
Added 5 mins ago
WO
Supervisor/Charge (Point of Care Testing & Specimen Management) - Corporate Lab Admin-- Multiple Sites
William Osler Health System
Brampton, ON
- Full-time
…promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and…
Added 5 mins ago
UH
Clinical Study and Regulatory Assistant
University Health Network
Toronto, ON
- Contract
…organization of essential documents, ethics approvals, protocols, staff training records, and delegation logs in both electronic and paper…
Added 5 mins ago
W
(CAN) Digital Fulfillment Team Lead
Walmart
Hamilton, ON
- Full-time
Assists in the leadership of the Digital department processes, responds to problems and inquiries and develops associates through teaching and training . Ensures a high level of customer…
Added 5 mins ago
NA
Orientation Coordinator, Student Life (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
…that enhance student development and engagement (e.g. HOOTs, Service Fairs, Campus…
Added 5 mins ago
RB
Branch Manager
Royal Bank of Canada
Montreal, QC
- Full-time
…usage. As a team leader, you support the ongoing development of staff through consistent routines to ensure a high level of employee capability and…
Added 5 mins ago
C
Lead Engineer - Buildings
CIMA+
Mississauga, ON
- $128,160 to $176,220 CAD / year
- Full-time
…With a constant desire to offer our clients the best possible service, we have set up a team of specialists dedicated to high-performance projects to support our clients and design teams…
Added 5 mins ago
C
Lead Engineer - Buildings
CIMA+
Bowmanville, ON · Mississauga, Ontario
- $128,160 to $176,220 CAD / year
- Full-time
…With a constant desire to offer our clients the best possible service, we have set up a team of specialists dedicated to high-performance projects to support our clients and design teams…
Added 5 mins ago
P
Administrative Assistant
PwC
London, ON · Montreal, QC
- Full-time
Strong client service focus. Commitment to encouraging and demonstrating exceptional service delivery, displaying an image of professionalism, discretion, integrity and tact
Added 5 mins ago
CO
Chronic Disease Management Program Instructor (Irregular Part-Time)
City of Thunder Bay
Thunder Bay, ON
- Part-time
To provide leadership in emergency procedures and safety.
Added 20 mins ago
S
Director – Station Infrastructure
SYSTRA
Toronto, ON
- Full-time
…and Hamilton Area (GTHA), providing two-way all-day GO train service and improved passenger experience with quieter and faster electric locomotives. The GO Expansion program includes Early…
Added 20 mins ago
S
Project Coordinator, Slocan Site Redevelopment Project
Sanya’k̓ula
Vancouver, BC
- Full-time
…validates and triages requests; routes requests to appropriate service provider(s) and/or manages process(es) to obtain decisions from senior leadership; maintains a database of requests,…
Added 20 mins ago
MI
Director, Nexus, Client Delivery
MUFG Investor Services
Toronto, ON
- $165,000 to $175,000 CAD / year
- Full-time
Manage a team of Fund Accountants in performing accounting and administration service delivery to customers and train staff on all aspects of the NAV process
Added 20 mins ago
UL
Manager, Professional Resources & Legal Support
Urban Legal Recruitment Inc.
Calgary, AB · Greater Calgary Metropolitan Area
- Contract
…services to principals, with a focus on workload management, service quality, operational efficiency and the ongoing development and effectiveness of the Legal Support…
Added 20 mins ago
CM
Manager - Centre for Community Workforce Development (Terrace)
Coast Mountain College
Terrace, BC
- Full-time
Leadership: Provide leadership, supervision, and performance management for unionized staff while fostering a collaborative, accountable, and service-focused team culture.
Added 20 mins ago
WO
Supervisor/Charge (Point of Care Testing & Specimen Management) - Corporate Lab Admin-- Multiple Sites
William Osler Health System
Brampton, ON
- Full-time
…promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and…
Added 21 mins ago
CO
Director of Shelters and Housing
Christie Ossington Neighbourhood Centre
Toronto, ON
- Full-time
Christie Ossington Neighbourhood Centre (CONC) is a multi-service community organization supporting individuals and families through shelter, housing, food security, and community-based…
Added 21 mins ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
…support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events…
Added 21 mins ago
C
Lead Engineer - Buildings
CIMA+
Bowmanville, ON
- $128,160 to $176,220 CAD / year
- Full-time
…With a constant desire to offer our clients the best possible service, we have set up a team of specialists dedicated to high-performance projects to support our clients and design teams…
Added 21 mins ago
FC
Lead Global Veh Tech
FedEx Canada
Mirabel, QC
- Full-time
Provides technical leadership in the safe and efficient performance of vehicle fleet maintenance and ground support equipment at repair facilities. Performs vehicle fleet and ground support…
Added 21 mins ago
C
Lead Engineer - Buildings
CIMA+
Mississauga, ON
- $128,160 to $176,220 CAD / year
- Full-time
…With a constant desire to offer our clients the best possible service, we have set up a team of specialists dedicated to high-performance projects to support our clients and design teams…
Added 21 mins ago
UG
Bilingual Boutique Manager
Unisync Group Limited
Montreal, QC
- Full-time
…strategies, and meeting sales targets. The role requires strong leadership to motivate staff, resolve customer issues, and ensure a seamless shopping experience for…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

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Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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