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Added 10 mins ago
A
Personal Support Worker (Personal Care Provider) Regular Part Time IPG BV PSW D4 0.40
AgeCare
Woodbridge, ON · AgeCare Pine Grove
- Part-time
Apply today to become a valued member of our team!
Added 10 mins ago
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Project Manager, Group Benefits Operations
Manulife
Waterloo, ON
- Full-time
…Benefits Operations initiatives that improve plan sponsor and plan member outcomes, service performance, operational effectiveness, risk management, workforce readiness, and financial…
Added 10 mins ago
PW
Rentals Equipment Administrator
Precision Well Servicing
Cold Lake, AB
- Full-time
As a key member of our Rentals team, the Rentals Administrator plays an important role in ensuring our internal and external customers have the right equipment to get the job done safely…
Added 10 mins ago
IF
Inside Property Claims Adjuster
Intact FC
Calgary, AB · AB · Vancouver, BC · Victoria, BC · Winnipeg, MB
- Full-time
Il s'agit d'un nouveau rôle au sein de notre équipe en pleine croissance | This role is a new member of our growing team.
Added 10 mins ago
Financial Advisor - Terry Fox & Campeau
Scotiabank
Ottawa, ON
Our Advisors are customer-centric and able to connect with people in a relatable way. As an essential member of the Canadian Banking Branch network, our focus is to provide exceptional…
Added 10 mins ago
Customer Care Advisor (Client Experience Centre) Halifax NS - January 2027
Scotiabank
Halifax, NS
A committed member of a team with a common goal -- the delivery of memorable customer experiences with easy, simple solutions and the personalized advice that are the cornerstone of the…
Added 10 mins ago
I
Manufacturing Engineering - Machining Co-op
INNIO
Welland, ON
- Internship
Act as the Manufacturing Co-op and be a member of the Machining Team. You will be working closely to support a number of continuous improvement projects and variety of assignments to…
Added 10 mins ago
E
Dietary Aide
Extendicare
St. Paul, AB
- Part-time
…assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and…
Added 10 mins ago
Customer Processing Representative (Bilingual)
The Canada Life Assurance Company
Montreal, QC
Collaborate closely with administration team members and cross-functional partners, contributing to a high-performing team environment and ensuring a seamless, accurate, and client-focused…
Added 10 mins ago
LT
Massage Therapist
Life Time Inc.
Mississauga, ON
- Full-time
This position will be paid commissions between 35% and 70% depending on the product and the Team Member's Productivity. The weekly minimum pay for the position will be the applicable…
Added 10 mins ago
General Duty Nurse (N2) - Emergency - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Ability to perform independently and as a member of the healthcare team.
Added 10 mins ago
Unit Clerk - Ambulatory Care - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Ability to perform as a team member and seek assistance as necessary.
Added 10 mins ago
General Duty Nurse (N2) - Child Health - JL1 Emergency - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Ability to perform independently and as a member of the healthcare team.
Added 10 mins ago
Sales Representative - Uniform
Cintas
Cambridge, ON
As an Outside Sales team member, you will be responsible for prospecting, developing, and qualifying leads within your respective territory. You will utilize our CRM to identify, prospect,…
Added 10 mins ago
Integration Manager - GO Rail Expansion (ONxpress)
Aecon
Toronto, ON
…through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class…
Added 10 mins ago
Senior Manager, Real Estate Operations, Saskatchewan
Bell
Regina, SK
…supports creativity and growth. Want to be part of a diverse team where your work makes a real impact? If you’re inspired by innovation that advances how people connect and transforms…
Added 10 mins ago
B
General Labourer
Bloomstar
QC · Les Laurentides Regional County Municipality, QC
- Internship
As a General Labour Team Member, you may work in a variety of areas including:
Added 10 mins ago
EA
Senior Technical Consultant
Elios AI
Montreal, QC
- Full-time
Delivery on at least three full lifecycle implementations as a team member, team lead, or project manager
Added 10 mins ago
EL
Account Manager
EveryPoint Logistics Hudson
Hudson, QC
- Full-time
…leads, and maintaining detailed records in the CRM system. The team member will collaborate with operations and customer service to ensure smooth order handling, delivery scheduling, and…
Added 10 mins ago
D
Client service associate
Dialectica
Montreal, QC
- Full-time
As an Associate in the Client Service Team, you will act as a knowledge broker between our clients and industry experts. Your role is to partner with our clients to understand their…
Added 11 mins ago
EA
Senior Technical Consultant
Elios AI
Toronto, ON
- Full-time
Delivery on at least three full lifecycle implementations as a team member, team lead, or project manager
Added 11 mins ago
EA
Senior Technical Consultant
Elios AI
Calgary, AB
- Full-time
Delivery on at least three full lifecycle implementations as a team member, team lead, or project manager
Added 25 mins ago
AS
Virtual Advisor, Wealth Desk
Alterna Savings
Burlington, ON · Ottawa, ON · Toronto, ON · Vaughan, ON
- Full-time
The Virtual Advisor, Wealth Desk is responsible for managing and retaining a portfolio of member relationships primarily consisting of households with less complex investment needs and…
Added 25 mins ago
HB
Hotel Houseperson (Part-time) - Varscona and Metterra Hotels on Whyte
Horseshoe Bay Resort
AB · Edmonton, AB
- Part-time
At Varscona and Metterra Hotels on Whyte, we are looking for our next great team member to join us on our Housekeeping team. We are committed to providing you with:
Added 25 mins ago
HB
Bellperson/Valet Attendant - Metterra Hotel on Whyte
Horseshoe Bay Resort
AB · Edmonton, AB
- Part-time
At Metterra Hotel on Whyte, we are looking for our next great team member to join us on our Guest Services team. We are committed to providing you with:

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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