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Added 13 mins ago
H
Accountant
Hays
AB · Edmonton, AB
- Contract
We are looking for a Finance Coordinator to join an Edmonton-based not-for-profit organization dedicated to supporting youth experiencing difficult realities.
Added 13 mins ago
RU
Specialist, Automation Systems
Ricoh USA, Inc.
ON · Ontario, Canada
- Part-time
…Partner location as a resident on-site Service Technician. Services and repairs a variety of Partner sold equipment at customer locations. The Digital Automation Technician will perform…
Added 14 mins ago
PF
Executive Assistant
Partners for Affordable Housing
Calgary, AB
- Full-time
The Executive Assistant & Governance Coordinator provides dedicated, confidential executive support to the CEO and coordinates the administrative activities that support Partners' Board of…
Added 14 mins ago
IC
Recovery Program Coordinator - RFT - DPR-01 (40 hours)
Island Crisis Care Society
Nanaimo, BC
- $30.95 to $35.52 CAD / hour
- Full-time
Classification: Integrated Program Coordinator 1 and Residence Worker Senior
Added 14 mins ago
TP
Payroll Coordinator
The Pod Group
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Pod Group is partnering with this amazing organization to place a resourceful, hands-on, and organized individual to fulfill the role of Payroll Coordinator.
Added 14 mins ago
Home Care Attendant
Winnipeg Regional Health Authority
MB · Rosenort, MB
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 14 mins ago
Home Care Attendant-Aide - Soins à domicile
Winnipeg Regional Health Authority
MB · Vita, MB
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 29 mins ago
TI
Sales Coordinator – Brokerage
Tolko Industries
Vernon, BC
- Full-time
We’re looking for a Sales Coordinator-Brokerage to join our head office located in Vernon, British Columbia. Our head office houses Tolko’s corporate services groups including Sales,…
Added 29 mins ago
NA
Orientation Coordinator, Student Life (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
As part of the Student Life team, the Orientation Coordinator is responsible for assisting in the planning, delivering, and evaluating orientation programming at NAIT, which supports…
Added 29 mins ago
TT
Service Coordinator
Trojan Technologies
London, ON
- Full-time
…treatment process more effective and efficient. Our products and services have applications across municipal wastewater, drinking water, environmental contaminant treatment, and residential…
Added 44 mins ago
S
Project Coordinator, Slocan Site Redevelopment Project
Sanya’k̓ula
Vancouver, BC
- Full-time
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at…
Added 44 mins ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
…members, the Manager, Membership, and the Marketing and Events…
Added 44 mins ago
UO
Communications Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
AAPS Salaried - Information Services, Level A
Added 44 mins ago
Operations Support Coordinator
Nippon Express Canada
Richmond, BC
The Operations Support Coordinator is responsible for carrying out the order fulfillment work plan for the shift. Utilizing Warehouse Management System (WMS) best practices, the OSC…
Added 44 mins ago
TS
Assistant Cook
The Salvation Army Canada and Bermuda Territory
Summerside, PE
- Part-time
Reports any problems and work in concert with the Family Service Coordinator.
Added 44 mins ago
FH
Registered Nurse, CCU, ICU, Cardiac Stepdown, High Acuity, CSICU - Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Full-time
…the Fraser Health region, providing high-quality, specialized services to communities across the Lower…
Added 58 mins ago
NE
#26-77 Intensive Service Coordination Case Manager
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- Full-time
…children/youth with multiple/complex special needs for all voluntary services funded by the Ministry of Children, Community and Social Services and the Ministry of Health and Long-Term Care…
Added 59 mins ago
Clinical Psychology Centre Office Coordinator
Simon Fraser University
Burnaby, BC
…encompasses three main activities: provision of psychological services to clients in the Lower Mainland, training and education of clinical psychology students, and psychological…
Added 1 hour ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
The Field Support Representative is responsible for supporting the daily operations of one or more Managed Services locations including any or all of the following: copy, print and scanning…
Added 1 hour ago
OT
Structural Design Coordinator
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
The Construction Technical Office (CTO) Design Coordinator will act as the primary liaison between the Construction and Design teams, supporting the resolution of structural design issues…
Added 1 hour ago
GC
Resident Experience Coordinator
Greenwin Corp.
Toronto, ON
- Full-time
…strong communities? We’re looking for a Resident Experience Coordinator to lead resident engagement efforts, support property operations, and oversee leasing activities at a few of our…
Added 1 hour ago
TC
Retail Full Time Merchandise Processing Coordinator-Winners/Homesense Georgetown
TJX Canada – Winners, Marshalls, HomeSense
Georgetown, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
Production Associate - Belt Coordinator - 2nd Shift
Cintas
Calgary, AB
Cintas is seeking a Production Associate – Belt Coordinator to support the Rental Division. The Belt Coordinator is responsible for safely and accurately operating a conveyer belt that…
Added 1 hour ago
Youth Health Centre Coordinator - Public Health (Bilingual)
Nova Scotia Health and IWK Health
Antigonish, NS
Reporting to the Manager Healthy Communities, the Youth Health Centre Coordinator (YHCC) is an active member of the Healthy Communities Public Health Team and works within the Public Health…
Added 1 hour ago
OI
Account Coordinator, Season Seat Services
OEG Inc.
Edmonton, AB
- Full-time
Reporting to the Manager, Season Seat Services, the Account Coordinator, Season Seat Services will act as a brand ambassador for Oilers Entertainment Group, providing a proactive approach…

BioAlberta

Office Administrator

AB, Canada
Edmonton, AB, Canada

Salary Range: $48,000 – 52,000. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $48,000 – 52,000.
Job type: Full-time
Apply by: Dec 5, 2026
Working hours: 30-40 hours/week
Posting language: English
Posted: Nov 5, 2026

Original job description

BioAlberta is seeking a professional, engaging person to join the team as Office Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager, Membership, and the Marketing and Events Coordinator.

Position: Office Administrator

Reports to: President & CEO

Status: Full time (30-40 hours/week)

Hybrid Work Environment

Salary Range: $48,000 – 52,000.

Benefits include two weeks of annual Personal Time Off, health and dental benefits

Key Duties include:

1. General Office Administration: Tasks include:

· Reception; respond to guests, telephone and email inquiries

· Mail and document file management

· Contract management

· Group Benefit plan administration

· Insurance liaison

· Supervision of student or part-time interns

· Ensure office technology is operational and available for staff use

· Organize logistics of travel, meetings

· Submit and reconcile expense reports as necessary

· Coordinate human resource activities and the maintenance of relevant documentation

· Conduct office safety warden tasks

· Liaise with service providers and building management for acquiring parking; network support; phone and computer equipment; office cleaning

· Maintain and acquire office supplies

2. Financial: Tasks include:

· Perform all bookkeeping and accounting services including but not limited to:

· Prepare vendor invoices

· Ensure payments are made in a timely manner

· Manage Accounts Payable and Receivables

· Bill Payments

· Manage banking activities, including recording & processing payments and preparing regular financial reporting

· Monthly bank reconciliation

· Audit

· Budget creation

· Monitor budget expenses and provide project financial forecasting and reporting

· Membership invoicing & accounts

· Manage payroll/payroll provider

· Manage employee benefits and HR files as directed

3. Board, CEO and Executive Support Tasks include:

· Manage calendar, travel and accommodations of CEO

· Generate and distribute schedules, agendas, records, support materials and other documents, presentations for BOD meetings and AGM

· Prepare PowerPoint presentations, letters and reports for internal and external audiences (Executive, governments, committees)

· Arrange meeting logistics including venue, food & beverage and equipment

· Assist Committee Chairs as needed (Nominations, Awards, Audit & Finance, Advocacy & Policy)

· Coordinate Board calendar & meeting times for the year for all committees.

· Onboard new Board Members

· Transcribe, type and distribute minutes when requested

4. Member and Partnership support: Tasks include:

· Respond to information requests

· Provide event support including registration

· Prepare new member and renewal packages

· Maintain databases (SharePoint and other systems)

· Assist Manager, Memberships as required

5. Event and Marketing support: Tasks include:

· Organize and Execute Annual AGM

· Update website including posting content, graphics, photos, event notices, news links, job postings, press releases, publications, Life Science Database

· Support Event Coordinator with logistics for event planning including budget, venue, catering, equipment, and industry mail-out

· Assist Event and Marketing function as required

Requirements:

Experience

Five years of progressive office administration required, including reception, board management, bookkeeping, financial forecasting and project accounting, records and file management, etc. Experience working with a nonprofit or industry association is desirable.

NOTE: Our preference is to fill this position with a candidate who can support both bookkeeping/accounting and office administration. However, depending on the applicants’ qualifications and experience, we are open to splitting the responsibilities into two separate roles.

Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, MS Teams and SharePoint. Experience with technology and programs such as Photoshop, WordPress, CRM, MailChimp, QuickBooks Online. Willingness to learn organization-specific programs and software. Ability to write, speak, and interact clearly and professionally. Must be organized and possess strong multitasking and time management skills; ability to work independently and within a group; handle sensitive information with integrity and confidentiality; possess a strong understanding of accounting principles and bookkeeping processes.

Excellent interpersonal skills needed to work with many diverse groups. Incumbent needs excellent communication skills to assist members, and to promote organization. Proactive and able to manage and coordinate multiple projects. Must demonstrate strong initiative and follow-through; recognize opportunities for process improvement and take on new challenges with a positive attitude.

Personal Attributes

Friendly and positive; flexibility to multitask in a small dynamic office environment; ability to listen, adapt and meet deadlines; attention to detail; anticipate needs; tech-savvy.

If you’re interested in joining a lean team that is focused on growing Alberta’s life sciences sector, please send a CV and cover letter to admin@bioalberta.com.

Apply About employer

More about this job

Responsibilities

Provide executive and board support, manage office operations, and handle bookkeeping, accounting, payroll, and financial reporting. Support members and partnerships, maintain databases and website content, and coordinate annual and other events.

Requirements

Requires five years of progressive office administration experience, including board management, bookkeeping, financial forecasting, project accounting, and records management; nonprofit or industry association experience is desirable. Candidates should have advanced Microsoft Office skills, familiarity with tools such as SharePoint, QuickBooks Online, WordPress, and MailChimp, strong accounting knowledge, and excellent organizational, communication, and interpersonal skills.

Skills

Office Administration
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable And Receivable
Budgeting
Payroll Administration
Board And Executive Support
Calendar And Travel Management
Meeting And Event Coordination
Records Management
Customer Service
Microsoft Office
SharePoint
Communication

Benefits

Two Weeks Of Annual Personal Time Off
Health Benefits
Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
Word
Microsoft Teams
SharePoint
Photoshop
WordPress
MailChimp
QuickBooks Online
Bookkeeping
Accounting
Financial Forecasting
Project Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Payroll
Budget Creation
Human Resources
Benefits Administration
Board Management
Event Planning
Website Content Management
Database Management
Nonprofit
Industry Association
Records Management

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