Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 25, 2026

Hiring at a glance

View jobs

Open jobs: 7,368
Employers: 3,480

Advertised starting pay

Average starting payCAD / hour: $31.19Across 935 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%973 listings
On-site: 85%6,288 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 11 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Spiritwood, SK
- Part-time
Added 11 days ago
Library Assistant
NorQuest College
Edmonton, AB
Added 11 days ago
Executive Assistant to Vice President
Trans Mountain
Calgary, AB
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Loon Lake, SK
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Lourdes-de-Blanc-Sablon, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant w
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Petite-Rivière-Saint-François, QC
Added 11 days ago
RG
Executive Assistant
Rainbow Greenhouses Inc.
Chilliwack, BC · Abbotsford, BC
- Full-time
Added 11 days ago
D
Administrative assistant, Administration
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
Added 11 days ago
M
RQ11561 - Change Management Consultant - Senior
Maarut
Toronto, ON
- Contract
Added 11 days ago
SM
RQ11697 – Change Management Consultant – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Added 11 days ago
KB
Office Assistant
Kent Building Supplies
Halifax, NS
- Full-time
Communicate with customers, vendors, head office accounting and associates to ensure paperwork is processed on time.
Added 11 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Added 11 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Added 11 days ago
HH
Patient Registration Clerk
Halton Healthcare
Milton, ON
- Part-time
Added 11 days ago
Receptionist
Great Clips
Peterborough, ON
Added 11 days ago
M
Receptionist (Permanent)
Medcan
Toronto, ON
- $41,830 to $57,516.25 CAD / year
- Full-time
Added 11 days ago
P
Regulatory Affairs Specialist
Percucision
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Tusket, NS
Added 11 days ago
Administrative Coordinator - Family Practice Health Centre
Women's College Hospital
Toronto, ON
Added 11 days ago
C
Receptionist/Concierge
Chartwell
Waterloo, ON
- Part-time
Added 11 days ago
BC
Equipment and Materials Coordinator
Bird Construction
Winnipeg, MB · Regina, SK
- Full-time
Added 11 days ago
K
Managing Director, Head of Leadership Communications, Global Corporate Affairs
KPMG
ON · Toronto, Ontario
- Full-time
Added 11 days ago
K
Administrative Assistant- 12 months contract
KPMG
Montreal, QC
- Full-time
We are looking for a dynamic and professional individual to fill the position of Administrative Assistant and Receptionist for our Laval office. The incumbent will work in collab
Added 11 days ago
SI
Retail Operations Supervisor
Staples Inc.
Beloeil, QC
- Full-time
Added 11 days ago
UO
Administrative Assistant
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
The Administrative Assistant will provide administrative, clerical, communications, scheduling, and office support to UNSM’s Health Branch. This position will help ensure the efficient…

Bird Construction

Equipment and Materials Coordinator

Winnipeg, MB, Canada
Regina, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 13, 2026

Original job description

Equipment and Materials CoordinatorReporting to the Equipment Manager, the Equipment Coordinator will coordinate equipment, material and tool rentals, purchasing, inventory, maintenance documentation and related administrative activities in support of Bird’s operations and project sites.

This position is based out of the Equipment Yard located in Winnipeg,MB with the first project assignment being based in Regina, SK.

What You Will Be Working On

Coordinate equipment, material and tool rentals, purchases and deliveries to support project and operational requirements.
Serve as a primary point of contact for project sites regarding equipment, material and tool needs, availability and status updates.
Coordinate the dispatch, transfer, return and tracking of equipment and materials between the yard, vendors and project sites.
Maintain accurate inventory records for materials, tools and equipment, and support regular inventory counts and reconciliations.
Coordinate vehicle and equipment repairs, preventative maintenance and inspections, and maintain complete service documentation.
Process internal and external invoices, equipment transfers and chargebacks accurately and on time using applicable software.
Prepare, issue and maintain purchase orders in accordance with current purchasing policies, procedures and approval requirements.
Coordinate purchases of materials, tools, equipment and third-party services with approved vendors.
Collaborate with operations, project teams, Supply Chain and Finance to confirm specifications, pricing, delivery requirements and vendor terms.
Support vendor relationship management by maintaining key contacts, obtaining quotes and researching alternative products or suppliers.
Track equipment utilization, availability, costs and return on investment using applicable software.
Identify opportunities to improve equipment utilization, purchasing efficiency, cost control and yard processes, and provide recommendations to the Equipment Manager.
Maintain organized records and provide administrative support to the Equipment Manager and Equipment Yard as required.
Follow Company guidelines related to warehousing, purchasing and delivery to project sites.
Participate in Company initiatives and perform other duties as assigned.

What We Are Looking For

High school diploma; post-secondary education in business administration, supply chain, construction or a related field is considered an asset.
Previous experience in equipment coordination, procurement, inventory, administration or a related role, preferably in a construction environment.
Proficient in Microsoft Office applications, including Excel, Word and Outlook.
Experience with ERP or equipment management systems such as Orion, Viewpoint or SAP is considered an asset.
Working knowledge of construction equipment, tools, materials and basic yard operations is considered an asset.
Strong organizational skills and attention to detail, with the ability to maintain accurate documentation and records.
Ability to coordinate multiple priorities, respond to changing operational needs and meet deadlines in a fast-paced environment.
Strong analytical and problem-solving skills, with the ability to review utilization and financial information and identify discrepancies.
Excellent customer service, interpersonal, written and verbal communication skills.
Self-motivated and action-oriented, with the ability to work independently and collaboratively with project teams, vendors and internal stakeholders.
Valid driver’s license and an acceptable driver’s abstract.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Apply About employer

More about this job

Responsibilities

The Equipment and Materials Coordinator manages the rental, purchase, inventory, and maintenance documentation of tools and equipment to support project operations. This role serves as the primary contact for project sites and ensures efficient dispatch, tracking, and repair of all company assets.

Requirements

Candidates should have a high school diploma, with post-secondary education in business or supply chain considered an asset. Previous experience in equipment coordination or procurement within a construction environment is preferred, along with proficiency in Microsoft Office and ERP systems.

Skills

Equipment coordination
Procurement
Inventory management
Administrative support
Microsoft Office
Construction equipment knowledge
Vendor relationship management
Purchase order processing
Data analysis
Problem-solving
Customer service
Communication skills
Organizational skills
Attention to detail
ERP systems
Logistics

Visa sponsorship

Not detected in the job text

Keywords

Equipment coordination
Procurement
Inventory management
Construction
Logistics
Supply chain
Purchase orders
Preventative maintenance
ERP
Orion
Viewpoint
SAP
Microsoft Excel
Vendor management
Asset tracking
Invoicing
Chargebacks
Yard operations
Documentation
Project support

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